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Home My WebLink About2007 11 07 Consent 200 Unapproved Minutes from October 24, 2007 (Postponed from October 3, 2007) CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING OCTOBER 24, 2007 (POSTPONED FROM OCTOBER 3, 2007) ..- 1 r--, ;: - -- 0"';; ,...... . ,...... I The Planning and Zoning Board/Local Planning Agency Regular Meeting of Wednesday, - ~~ October 24, 2007 (Postponed from October 3, 2007) was called to Order at 7:00 p.m. by:'- . Chairman William H. Poe in the Commission Chambers of the Municipal Building (City ~ Hall, 1126 East State Road 434, Winter Springs, Florida 32708). CALL TO ORDER Roll Call: Chairman William H. Poe, present Vice Chairman Robert L. Heatwole, present Board Member Tom Brown, present Board Member Rosanne Karr, present Board Member Denise Ryser, present A moment of silence preceded the Pledge of Allegiance led by Cub Scout Troop 196. Chairman Poe said, "Under Awards And Presentation, we will have a presentation by the Consultants [Planning Communities, LLC] that we brought on board to assist us with the Evaluation and Appraisal Report." INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Approval Of The September 5, 2007 Regular Meeting Minutes. "I WOULD LIKE TO MAKE A MOTION TO APPROVE - SEPTEMBER 5, 2007." MOTION BY ADVISORY BOARD MEMBER RYSER. SECONDED BY VICE CHAIRMAN HEATWOLE. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARDILOCAL PLANNING AGENCY REGULAR MEETING - OCTOBER 24, 2007 (POSTPONED FROM OCTOBER 3, 2007) PAGE20F6 VOTE: BOARD MEMBER RYSER: AYE VICE CHAIRMAN HEATWOLE: AYE CHAIRMAN POE: AYE BOARD MEMBER BROWN : AYE BOARD MEMBER KARR: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. Under "Awards And Presentations, the following discussion took place: Ms. Teresa Townsend, AICP, Chief Executive Officer, Planning Communities, LLC 2510 Wild Tamarind Boulevard, Orlando, Florida: spoke about her technical and planning background and displayed a PowerPoint presentation. Ms. Townsend introduced Ms. Karen T. Campblin, Senior Planner with Planning Communities, LLC. Discussion ensued on the Evaluation and Appraisal Report. A handout was distributed to the Board Members called "Evaluation and Appraisal Report (EAR) Project Timeline and Status Report". Ms. Townsend said, "The main chapters that we are working on right now are Part I and the Introduction. Ms. Townsend stated, "Part I is the "Community Wide Assessment" and most of that will be complete by the end of October [2007]." Continuing, Ms. Townsend said, "All of these, minus the changes to the Florida Statutes and Administrative Code will be complete by October 26th [2007]. By November 9th [2007], we should have the changes to the Florida Statutes Administrative Code." Ms. Townsend added, "The format and compile of the draft EAR (Evaluation and Appraisal Report) will be completed by the end of December [2007] with a Local Planning Agency Meeting at the very beginning of January [2008]." Ms. Townsend then said, "We are going to transmit the draft EAR (Evaluation and Appraisal Report) to DCA (Department of Community Affairs) for Courtesy review and final EAR (Evaluation and Appraisal Report) and adoption; and then we will start the Comprehensive Plan Amendments. " Discussion ensued on the transportation along State Road 434. ~ "1 r--, :: -- ~ ..-V; r'" . r'" . -.L~ :--; ~ :s CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING - OCTOBER 24, 2007 (POSTPONED FROM OCTOBER 3, 2007) PAGE 3 OF 6 Ms. Eloise Sahlstrom, ASLA, AICP, Senior Planner, Community Development Department said, "The draft document will be available in December [2007]. I believe that we need to have two (2) Public Hearings. An LP A (Local Planning Agency) Public Hearing and a City Commission Public Hearing before we transmit the draft for Courtesy review to DCA (Department of Community Affairs). We don't have to transmit it but it is to our advantage to do so." Ms. Sahlstrom stated, "I want to be able to take to the Commission at their next Meeting, your request for a Joint Planning Workshop in January [2008]. So, I wanted to know what dates you would be available. I would suggest either January 7tl1 or 8tl1 [2008] for that Joint Workshop." Ms. Sahlstrom then said, "The second question is when you would want your LP A (Local Planning Agency) Public Hearing. If you would want to have it before the Workshop on January 2nd, [2008] or if you would want to postpone your Meeting and have your Public Hearing after the Workshop." Board Member Rosanne Karr said, "I prefer it on the ih [January 2008] if we could." Vice Chairman Robert L. Heatwole said, "I will go along with the 7tl1 [January 2008]." Board Member Tom Brown said, "The 7tl1 [January 2008] is fine." Board Member Denise Ryser said, "The 7ili [January 2008] is fine with me." Chairman Poe said, "Mark it down; 7ili [January 2008] it will be." Board Member Ryser asked, "At 7:00 [p.m.]?" Ms. Sahlstrom said, "We will let the Commission decide. Their Meetings usually start at 5:15 [p.m.]." Board Member Brown asked, "How many of us can be here at 5:15 [p.m.]?" Chairman Poe said, "I can be here." Board Member Brown said, "I can be here." Board Member Ryser said, "I can be here." Vice Chairman Heatwole said, "I can make it." Board Member Karr said, "I can make a point to be here." "I MAKE A MOTION THAT WE HAVE A JOINT MEETING WITH THE CITY COMMISSION FOR THE PURPOSE - TO DISCUSS THE DRAFT EAR [EVALUATION AND APPRAISAL REPORT] AS A WORKSHOP WITH THE CITY COMMISSION, MONDAY, JANUARY 7TH [2008] AT 5:15 P.M. IN THE CHAMBERS." MOTION BY ADVISORY BOARD MEMBER KARR. SECONDED BY ADVISORY BOARD MEMBER BROWN. DISCUSSION. VOTE: BOARD MEMBER BROWN : AYE BOARD MEMBER KARR: AYE VICE CHAIRMAN HEATWOLE: AYE CHAIRMAN POE: AYE BOARD MEMBER RYSER: AYE MOTION CARRIED. rt r---' ~ ~ p~ c--"--~ ,..... . -- ~~ ;,.--; ;-~ CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING - OCTOBER 24, 2007 (POSTPONED FROM OCTOBER 3, 2007) PAGE 4 OF6 Ms. Sahlstrom said, "You want to go ahead and have at your Regular Meeting on January 2nd, [2008] the LP A (Local Planning Agency) Public Hearing?" Ms. Sahlstrom then said, "I am going to be requesting a Public Hearing with the Commission on - January 28th [2008] and that way we can Transmit to the State by February I S\ [2008]." Chairman Poe said, "Is there a Consensus that we hold our Regular Meeting scheduled on January 2nd [2008]?" Advisory Board Member Brown said, "No." Advisory Board Member Karr noted, "I might be out of town." Vice Chairman Heatwole remarked, "As far as I know I will be in town, but I think we are going to need all of us." Ms. Sahlstrom asked, "Would you be available on the 3rd [January 2008]?" Advisory Board Member Brown said, "I can be here on the 3rd [January 2008]." Vice Chairman Heatwole said, "The 3rd [January 2008] will be good for me." Advisory Board Member Karr said, "Yes." Chairman Poe asked, "Do I have a Motion to that effect that our Regularly scheduled Meeting of January the 2nd [2008] be postponed to January 3rd, 2008 - at 7:00 p.m?" "I'LL MAKE THE MOTION". MOTION BY VICE CHAIRMAN HEATWOLE. SECONDED BY ADVISORY BOARD MEMBER BROWN. DISCUSSION. VOTE: BOARD MEMBER KARR: AYE BOARD MEMBER BROWN : AYE BOARD MEMBER RYSER: AYE CHAIRMAN POE: AYE VICE CHAIRMAN HEATWOLE: AYE MOTION CARRIED. Discussion ensued on Transportation issues along State Road 434. Advisory Board Member Brown commented for the Record about Staff and Board interaction pertaining to various issues within the City. Tape l/Side B Further discussion ensued on the Evaluation and Appraisal Report. 400. REPORTS No Reports were given. rI r-w;' ~ ~ ~ n~ r' .. f""" I ~~ ~ ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING - OCTOBER 24, 2007 (POSTPONED FROM OCTOBER 3, 2007) PAGE50F6 PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. REGULAR AGENDA REGULAR 600. Community Development Department Recommend To The City Commission Adoption Of The Updated Official Future Land Use Map (FLUM) And Official Zoning Map. Ms. Sahlstrom presented this Agenda Item and displayed the "City of Winter Springs Future Land Use Map, November 2007". With further discussion on annexing, Ms. Sahlstrom said, "We have to have a Joint Planning Agreement with Seminole County in order to Annex parcels under ten (10) acres involuntarily." Discussion. "I MAKE A MOTION TO APPROVE." MOTION BY ADVISORY BOARD MEMBER RYSER. SECONDED BY ADVISORY BOARD MEMBER KARR. DISCUSSION. VOTE: BOARD MEMBER BROWN: AYE BOARD MEMBER RYSER: AYE VICE CHAIRMAN HEATWOLE: AYE BOARD MEMBER KARR: AYE CHAIRMAN POE: AYE MOTION CARRIED. r- I ~~, :.- w- ~ ~~ ~ tI ~ . .-.r: ~ ~_.-,:P CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING - OCTOBER 24, 2007 (POSTPONED FROM OCTOBER 3, 2007) PAGE 6 OF6 ADJOURNMENT Chairman Poe adjourned the Regular Meeting at 8:08 p.m. RESPECTFULLY SUBMITTED: JOAN L. BROWN DEPUTY CITY CLERK APPROVED: WILLIAM H. POE, CHAIRMAN PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY NOTE: These Minutes were approved at the Meeting. ,2007 Regular Planning And Zoning Board/Local Planning Agency r-"l ~--, ~ tr""" ~ n-=: p . ,...... I -~ ~ ~