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Home My WebLink About2007 03 07 Approval of the February 7, 2007 Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARDILOCAL PLANNING AGENCY REGULAR MEETING FEBRUARY 7, 2007 CALL TO ORDER The Planning and Zoning Board/Local Planning Agency Regular Meeting of Wednesday, February 7, 2007 was called to Order at 7:00 p.m. by Chairman William H. Poe in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman William H. Poe, present Vice Chairperson Linda Tillis, present Board Member Tom Brown, present Board Member Rosanne Karr, present Board Member Denise Ryser, present After a moment of silence, Advisory Board Member Tom Brown led the Pledge of Allegiance. PUBLIC INPUT No one spoke. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used. Regarding Board business, Chairman Poe expressed his appreciation to Advisory Board Member Rosanne Karr and Vice Chairperson Linda Tillis for their Service on the Planning and Zoning Board/Local Planning Agency last year. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 200. Not Used. ,....., r--, t-- ~ J:ar::: g..,. g... ~~ :---. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING - FEBRUARY 7, 2007 PAGE 2 OF 7 REGULAR AGENDA REGULAR 300. Community Development Department Requests The Planning And Zoning Board Consider The Final Engineering/Site Plan For Phase I Of The Winter Springs Senior Center Pool Addition, Located At 400 North Edgemon Avenue. Mr. Randy Stevenson, ASLA, Director, Community Development Department introduced this Agenda Item. Advisory Board Member Brown spoke for the Record regarding the design features. Discussion. "I MAKE A MOTION THAT THE PLANNING AND ZONING BOARD RECOMMEND APPROVAL FOR THE FINAL ENGINEERING SITE PLAN FOR PHASE I FOR THE WINTER SPRINGS SENIOR CENTER. PHASE II, WHICH INCLUDES LANDSCAPING, SIDEWALKS, AND OTHER SITE ISSUES WILL BE ADDRESSED AT A LATER DATE." MOTION BY ADVISORY BOARD MEMBER BROWN. SECONDED BY ADVISORY BOARD MEMBER RYSER. DISCUSSION. VOTE: BOARD MEMBER RYSER: AYE VICE CHAIRPERSON TILLIS: AYE CHAIRMAN POE: AYE BOARD MEMBER BROWN: AYE BOARD MEMBER KARR: AYE MOTION CARRIED. Mr. Chuck Pula, Director, Parks and Recreation Department spoke of his Appreciation to the Planning and Zoning Board/Local Planning Agency on this project. REGULAR 301. Community Development Department Requests The Planning And Zoning BoardILocal Planning Agency To Recommend To The City Commission Adoption Of The Updated Official Future Land Use Map (FLUM) And Official Zoning Map. Ms. Eloise Sahlstrom, AICP, ASLA, Senior Planner, Community Development Department presented this Agenda Item and stated, "We do not have the updated Future Land Use Map (FLUM) for you to Approve tonight." ,.."""'<'<."'J'!;!, ~t~~ E::~;J ;;,~~ ="-""""'- ~~ Cd ~ ~ ~ ~ ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING - FEBRUARY 7, 2007 PAGE30F7 Ms. Sahlstrom displayed the February 2007 Zoning Map. Chairman Poe asked, "If in fact we were to make a Motion this evening, it would only deal with the Zoning Map and not with the FLUM (Future Land Use Map)?" Ms. Sahlstrom said, "That is correct. It will then go to the [City] Commission for their approval." Discussion. "I WILL MAKE A MOTION THAT THE PLANNING AND ZONING BOARDILOCAL PLANNING AGENCY RECOMMEND TO THE CITY COMMISSION ADOPTION OF THE UPDATED OFFICIAL ZONING MAP." MOTION BY ADVISORY BOARD MEMBER BROWN. SECONDED BY ADVISORY BOARD MEMBER RYSER. DISCUSSION. VOTE: BOARD MEMBER BROWN: AYE BOARD MEMBER KARR: AYE VICE CHAIRPERSON TILLIS: AYE CHAIRMANPOE: AYE BOARD MEMBER RYSER: AYE MOTION CARRIED. REGULAR 302. Community Development Department Requests The Planning And Zoning Board/Local Planning Agency Hold A Follow- Up Discussion Based On The Joint Workshop With The City Commission That Was Held On February 5, 2007. Regarding the handout of the Memorandum dated February 7, 2007, Chairman Poe asked, "Is it necessary to maintain the twenty-five percent (25%) housing components to support office park?" Mr. Stevenson reiterated, "Is it necessary to maintain the twenty five percent (25%) cap or is it necessary to maintain the twenty five percent (25%) minimum? We are going to clarify that." Chairman Poe said, "Okay." Ms. Sahlstrom stated, "There are two (2) things. There is the data that we have and I think that it is important for the public to have an opportunity to see the data that has been collected and to ask questions about it." The Advisory Board Members discussed various ways of notifying the residents of the upcoming Public Workshop on February 28th, 2007. Tape l/Side B Discussion ensued on various issues to discuss at the Workshop. '"..' 'cc'~""il1l ~~~ ~=;J ;;;...~ C:~ ~ ~ ~ ~ ~ ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING - FEBRUARY 7, 2007 PAGE40F7 Due to technical difficulties. only a portion of Side B was used. Tape 2/Side A Ms. Sahlstrom stated, "We are going to be putting out an RFP (Request for Proposal) _ for a Consultant to help with this EAR (Evaluation and Appraisal Report)." With further discussion on the Evaluation and Appraisal Report (EAR) and Comprehensive Plan, Ms. Sahlstrom said, "After we have the Workshop in February - in April, we would have that prepared and ready for your review as well as for the City Commission to review." Vice Chairperson Linda Tillis said, "When we get that 'Letter of Understanding' draft, that we sit down together with the [City] Commission - at the same time, seeing the same Presentation. I am going to be very optimistic and say that, hopefully at the end of that Workshop, we can agree that these are definitely the issues in the way we want to present them." Chairman Poe said, "We have - two (2) proposals before us to draw a Consensus from. One (1) of which is having a regularly scheduled Meeting with the City Commission with regard to the Comp[rehensiveJ Plan and EAR [Evaluation and Appraisal ReportJ, and the second proposal, and I am looking for a Consensus on either one, is Ms. [Vice ChairpersonJ Tillis' proposal of us having the Workshop as you have organized it and have that with the City Commission and at that point in time, we can determine where we need to go from that point in time. " Advisory Board Member Denise Ryser said, "It sounds like [Vice ChairpersonJ Linda's option fits in line with a very productive situation. So, that is what I would Vote." Chairman Poe said, "Me too." Board Member Karr said, "I agree also." Board Member Brown said, "Yes." Chairman Poe said, "So, I believe that the Consensus of this Board is for you to follow the recommendation that you have proposed to us? That we are very pleased with that, but, we would enjoy meeting with the City Commission at the Workshop [February 2Sh, 2007J." In regard to the second proposal, Ms. Sahlstrom said, "The Meeting where the 'Letter of Understanding' - a document is prepared for you - to respond to and that could then be a Joint Workshop, where there is a Draft prepared by Staff and hopefully a Consultant based on the comments from the Workshop. It would then spell out the issues. So, that Meeting would be a Joint Workshop with both of you to go over the 'Letter of Understanding' and either make some suggestions for changes - before it is transmitted to the State. " Chairman Poe said, "All Board Members concur that that is the approach we wish to take?" There were no objectionsfrom the Board Members. ~) ~,~ f>1w:~ ~ ~ ~ ~""'" ~-;II t::=j CITY OF WINTER SPRINGS, FWRIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING - FEBRUARY 7, 2007 PAGE 5 OF 7 Board Member Karr said, "As long as we personally invite people to come." Discussion ensued on advertising for the Workshop. Mr. Stevenson said, "I will explore the idea of a Banner. Something in the [State Road] 434 and Tuscawilla area where a great majority of the people will see it and maybe something on the West end. I can not guarantee anything. But, it may be one of our more effective methods; to at least get information to the people as to what we are meeting about and what time it is." Regarding the handout on various issues for the Board Members to discuss, Ms. Sahlstrom asked, "Maybe you each tell me what issues you would be most comfortable talking about. Maybe if you each identify two (2)?" Board Member Ryser said, "I am interested in the GreeneWay Interchange District." Chairman Poe said, "I will gladly take the Elderly Housing options along with Affordable Workforce Housing." Board Member Karr said, "I will take the Density." Board Member Brown said, "I will take the [State Road] 434 Corridor." Furthermore, Chairman Poe said, "I will take GreeneWay [Interchange District] and Elderly [Housing] - I prefer more the Elderly Housing options because it includes the Workforce Housing." Board Member Karr said, "I can also take the - Elderly Housing Options -'Trying to find the Right Balance'." Vice Chairperson Tillis said, "I can pick up on Density." Discussion. CONSENT AGENDA CONSENT 400. Office Of The City Clerk Approval Of The January 3,2007 Regular Meeting Minutes. "I WOULD LIKE TO MAKE A MOTION TO APPROVE THE MINUTES - JANUARY 3RD, 2007, AS CIRCULATED." MOTION BY ADVISORY BOARD MEMBER KARR. SECONDED BY VICE CHAIRPERSON TILLIS. DISCUSSION. (;;~ ~;,~";....:~ 1.0'- ,..,., !;~~~ ~~~, <:::~ (C~,.,,;;;;. l"'~~ C~ (~~ I~ 1'.,- I"~ 1~ CITY OF WINTER SPRINGS, FLDRIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING - FEBRUARY 7, 2007 PAGE60F7 VOTE: BOARD MEMBER BROWN: AYE BOARD MEMBER RYSER: AYE VICE CHAIRPERSON TILLIS: AYE BOARD MEMBER KARR: AYE CHAIRMAN POE: AYE MOTION CARRIED. INFORMATIONAL AGENDA INFORMATIONAL 500. Not Used. Brief discussion ensued on the Winter Springs Open Space Advisory Study Committee. Board Member Ryser asked, "The Glossary of Terms - is that something that you would entertain - getting that together for this Committee [Board] including, but not limited to - timeline of projects?" Mr. Stevenson said, "We would not have a problem doing that for other Committees." Mr. Stevenson then said, "A Glossary of Terms as well as a definition of processes." Board Member Ryser said, "Okay." , 600. REPORTS No Reports were given. ADJOURNMENT "I MOVE THAT WE ADJOURN." MOTION BY ADVISORY BOARD MEMBER KARR. SECONDED BY VICE CHAIRPERSON TILLIS. DISCUSSION. WITH CONSENSUS OF THE BOARD, THE MOTION WAS APPROVED. MOTION CARRIED. Chairman Poe adjourned the Regular Meeting at 8:37 p.m. ~......". -..:-,c.",,~,_.~_~ "'-~""""'~""~-".. g;; -~.., -t:;.r'''' i{, .' ,'iL"",,,,-1 ~, C:~=}l c:~ ~ ~ -ilill ~~~ ~~ !!'-"""""'"'" ~ CITY OF WINTER SPRINGS, FWRlDA . MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING - FEBRUARY 7, 2007 PAGE70F7 RESPECTFULLY SUBMITTED: JOAN L. BROWN DEPUTY CITY CLERK APPROVED: WILLIAM H. POE, CHAIRMAN PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY NOTE: These Minutes were approved at the Meeting. , 2007 Regular Planning and Zoning Board/Local Planning Agency ~ ~.:;J ~ C',:::) ~ ~ ~ ~ ::::~ ~