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Home My WebLink About2009 07 28 Informational 100 Summary of Pension-Related Expenditures for Third Quarter Expenditures for FY 2009City of Winter Springs Pension Plan Related Expenditures For the Period: April 1, 2009 June 30, 2009 BOT- INFORMATIONAL Item 100 July 28, 2009 Amount Vendor Description Normal Costs Special Studies Administrative Costs: Retirement Plan Specialists Regular Annual Administration for FY 2009 6,000.00 Total 6,000.00 Lewis, Longman Walker, P.A. Pension General 560.00 Brown, Garganese, Weiss D'Agresta, P.A. DGHM Contract Review 105.00 Total 665.00 Bogdahn Consulting, LLC Quarterly Fee -3rd Qtr 4,500.00 Total 4,500.00 Total Administrative Costs 11,165.00 Investment Manager Costs: Lateef Quarterly Management Fee 7,979.00 Galliard Quarterly Management Fee 3,179.77 Voyageur Quarterly Management Fee 2,953.10 Total Investment Manager Costs 14,111.87 Total All Costs this Period 25,276.87 BILL TO SHIP TO City of Winter Springs 1126 East State Rd. 434 Winter Springs, FL 32708 QUANTITY /HOURS Retirement Plan Specialists, Inc. 815 Eyrie Drive, Suite 2 Oviedo, FL 32765 407 365 -3490 IZZO 5311 7 City of Winter Springs 1126 East State Rd. 434 Winter Springs, FL 32708 DESCRIPTION PRICE EACH Regular Annual administration for the plan year beginning 6,000.00 10/01/08 which includes the following: 1) annual actuarial valuation report with schedule of benefits and valuation report, 2) participant record keeping and determination of eligibility, benefit accruals,and vesting status, 3) employee contribution reordering which includes accumulations reconciliation, 4) preparation of participant certificates, 5) day to day service availability concerning annual administration questions 6) Employee Meetings to go over certificates i o 517 Total Invoice DATE INVOICE 4/27/2009 999824 PROJECT AMOUNT 6,000.00 $6,000.00 LEWIS LONGMAN WALKER I P.A. A T T O R N E Y S A T L A W CITY OF WINTER SPRINGS 1126 EAST S.R. 434 WINTER SPRINGS, FL 32708 For Services Rendered Through March 31, 2009 Current Fees Current Invoice Total Total Due Timekeeper JAMES W. LINN (04- `I/GU O 4 i 10 po Post Office Box 16098 Tallahassee, FL 32317 -6098 850 222 -5702 Fax: 850 224 -9242 Federal Tax I.D. #65- 0500793 April 7, 2009 Invoice 69580 RE: PENSION MATTERS I.D. 967 -001' CONFIDENTIAL ATTORNEY CLIENT PRIVILEGED 560.00 560.00 560.00 Hours Rate /Hour Amount 2.0 280.00 560.00 \g\ 0i1.1n, IT u 1)01 BROWN, GARGANESE, WEISS D'AGRESTA, P.A. Post Office Box 2873 Orlando, FL 32802 -2873 (407) 425-9566 (407) 425 -9596 FAX e- mail: firm @orlandolaw.net Website: www.orlandolaw.net ATTORNEYS AT LAW CITY OF WINTER SPRINGS KEVIN SMITH, CITY MANAGER 1126 EAST STATE ROAD 434 WINTER SPRINGS, FL 32708 -2799 Attention: MR. KEVIN SMITH, CITY MANAGER RE: City of Winter Springs Employee Pension Plan DATE DESCRIPTION HOURS AMOUNT LAWYER April 6, 2009 File 315 -066 Inv 32592 FIN: 59- 3372519 Mar -16 -09 Review DGHM Contract; provide email with 0.70 105.00 AAG comments. SUMMARY Totals 0.70 105.00 HOURS RATE TOTAL FEES ANTHONY A GARGANESE 0.70 $150.00 105.00 Total Fee Disbursements $105.00 Balance Now Due t_ k oar 1 L%r r loc° a 9 44 $105.00 t BOGDAHN GROUP 340 West Central Avenue Suite 300 Winter Haven, FL 33880 Bill To Winter Springs Retirement System City of Winter Springs Att: Kevin Smith 1126 East State Road 434 Winter Springs, FL 32708 Performance Evaluation and Consulting Services 4/1/2009- 6/30/2009 2 12-10 5311 to- POSTED JUN 242009 CITY OF VU7 1TER ^.QZN3$ Finarct, Dbparwiwit Invoice Date Invoice 6/19/2&9` 4261 Description Amount ,x).‘ v\ 4,500.00 RE Ch&mm. f.i �iI ..4�� CITY Fir' W'N-in aOi'INOS Fi ;N :t_8 !IRO Omit Balance Due $4,500.00 April 20, 2009 Kevin Smith 1126 East S.R. 434 Winter Springs, FL 32708 FEE PAYABLE FOR PERIOD: L ATEEF I N V E S T M E N T M A N A G E M E N T Invoice for Investment Advisory Services Lateef Account 2119 WINTER SPRINGS Billing Information Billing Period: January 1, 2009 to March 31, 2009 Asset Value: $3,191,820.41 as of March 31, 2009 Amount Fee Structure: 1% on initial $15,000,000; .75% from $15,000,000 to $30,000,000; .625% from $30,000,000 to $45,000,000; .50% over $45,000,000 (Minimum Fee $10,000 waived) ORIGINAL INVOICE Please remit payment directly to Lateef for the amount stated above. hman hief inancial Officer $7,979.00 300 DRAKES LANDING RD, STE I00 GREENBRAE, CA 94904 PHONE 415 461 -3500 FAx 415 -461 -0436 WWW.LATEEF.COM C,:AI.I_I.11�I) t=.1111.11 JI:1.N:1GI \IF.\ I Quarter End 3/31/2009 Reference Account 22491800 Mode of Payment BILL Month Portfolio Market Value Fees 3/31/2009 Intermediate Mandate -Fund A 4,457,779.77 2,786.11 3/31/2009 TIPs Mandate 1,049,743.45 393.65 J Total Fees Due 3,179.77 Fee Schedule: On Quarter End Market Value Intermediate Mandate Fixed Income Fund A .25% on assets under management TIPs Mandate .15% on assets under management City of Winter Springs Kevin Smith Assistant City Manager 1126 East State Rd. 434 Winter Springs, FL 32708 -2799 Phone: (407)327 -1800 Fax: (407) 327 -4753 Please note our new mailing address: By Check: By wire: Galliard Capital Management, Inc. Wells Fargo Bank, N.A Attn: Linh Nguyen 800 LaSalle Ave, Suite 1100 Minneapolis, MN 55402 -2033 AcctName: Trust Wire Clearing FFC: Fee Processing in Payment of Invoice #22491800 Fee Processing AU 09127 Prepared By Linh Nguyen Galliard Capital Management Ph: 612.667.1160 Fax: 612.667.3223 'K 'LtT It 3,179.'77 RECEIVE MAY 2 6 z1109 CITY OF WINTER SPRINGS City Manager Galliard Capital Management 800 LaSalle Avenue, Suite 2060 Minneapolist, MN 55402 -2033 Phone 612 -667 -3664 Fax 612 -667 -3223 Gaillard Account Billing Period Market Date Value Fifth Third Account Itaawareark Intermediate Mandate Fund A 1/31/2009 2/28/2009 3/31/2009 Three month Average Fee Der invoice: 1/31/2009 2/28/2009 3/31/2009 Three month Average Fee fee structure: Using no of days in qtr Intermediate No. of days invested in quarter No. of days in quarter TIPS No. of days invested in quarter No. of days in quarter TIPs Mandate 0.1500 Der annum 4,457,779.77 Per Galliard Market Value Fifth Third Account TIPs Mandate 1,049,743.45 Per Galliard 1/1/2009 3,179.77 V to Difference between invoice and calculated fee 43.56 rounding 1 Fee Structure based on market value at the end of the quarter Intermediate Mandate Fund A I I I 0.2500 per annum 3/31/2009 Market Value "not incl cash" 4,352,875.82 4,336,812.48 4,457,739.93 39.84 4,382,476.08 Per Fifth Third 04-304 Per Fifth Third 04-304 3,136.21 3,134.43 11/1/2007 opened 90 90 90 90 10/1/07 opened 90 .90 90 90 Delta Market Value "inci cash" 1,005,374.52 998,759.95 1,045,013.23 4,730.22 1,016,382.57 1.78 M: \docs\Pension Board of Trustees \Investment Invoices \Investment Invoices quarterly FY 09.xis Galliard 033109 6/1/2009 2:33 PM 1 of 1 Voyageur ASSET MANAGEMENT INC. Kevin L. Smith City of Winter Springs Pension Fund 1126 East State Road 434 Winter Springs FL 32708 Fax Number 407- 327 -6694 Account Name: City of Winter Springs Pension Fund Ending Market Value for Account W129000: January 2009: February 2009: March 2009: Average Market Value Market Value Based Fees Total Current Period Fees Total Amount Due Upon Receipt If you have any questions, please call Portfolio Administration at 612- 376 -7151 or 1- 866 759 -9083 or send an email to vambilling®voyageur.net [Keep this portion for your financial records] Invoice Number: Invoice Date: Billing Period: Custodian Account Number: Account Number: Account Name: Wire Instructions: Bank: US Bank RBC Wealth Management Reference: Invoice 10804 Amount Due INVESTMENT MANAGEMENT FEE For the Arrears Period of 01/01/2009 to 03/31/2009 10804 04/13/2009 01/01/2009 03/31/2009 CF -RSY8 W129000 City of Winter Springs Pension Fund 1,243,410.75 0.9500% x 90 360 1 2,953.10 USD Remittance Amount Mail this portion with your payment: Thank you for your business. Invoice Number Invoice Date: Billing Period: Custodian Account Number: Account Number: 1,253,157.59 USD 1,199,397.18 USD 1,277.677.47 USD 1,243,410.75 USD RECEIVED APR 2 8 2809 CITY OF WINTER SPRINGS City Manager 10804 04/13/2009 01/01/2009 03/31/2009 CF -RSY8 W129000 2,953.10 2,953.10 USD 2,953.10 USD Payment Mailing Address: Ur ASSET MANAGEMENT INC. PO Box 9195 Minneapolis, MN 55480 -9934 S3t Io USD