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Home My WebLink About2007 02 12 Regular 306 Senior Center Addition & Therapy Pool A.D. Arnold Construction Company COMMISSION AGENDA ITEM 306 REGULAR February 12, 2007 Meeting MGR/DEPT Authorization REQUEST: Public Works Department and Parks and Recreation Department is requesting authorization to award the contract for the construction of the Senior Center Addition and Therapy Pool to A. D. Arnold Construction Company. PURPOSE: The purpose of this Board item is to request authorization for a awarding the contract for the construction of the Senior Center Addition and Therapy Pool to A. D. Arnold Construction Company in response to their base bid in the amount of $1 ,432,000.00. CONSIDERATIONS: On October 24, 2005, the City entered into a CDBG Grant with Seminole County for construction of a therapy pool and an addition to the Senior Center and approved Starmer Ranaldi to provide architectural services on November 14, 2005. On October 27,2006 an amendment to the Interlocal Agreement for the CDBG Grant was approved extending the completion date for the project to December 2007. Changes were authorized to include covering the therapy pool. This increased the authorization to Starmer Ranaldi on November 13, 2006, to include this in the scope of services. This project was advertised for bid on January 2,2007 with the original bid opening scheduled for February 2,2007. On January 8, 2007, the Commission requested changes be made to enhance the exterior elevations and add covered drop offs for the facility users. These modifications pushed back the bid opening to allow the perspective bidders time to evaluate theses substantial modifications. Alternate 1 includes the addition of roof dormers and a Porte Cochere on the southern elevation for small multi-passenger buses and Alternate 2 adds an extension of the existing covered entry to include a Porte Cochere for passenger vehicle drop off as requested by Commission on January 8, 2007. Alternate 3 is the cost to 021207_ COMM _Regular _306_ Senior_Center ]001_ Bid_Award Consent Agenda Item 404 February 13, 2006 Page 2 of 7 replace the remainder of the existing buildings 15 year old roofing system to address current leaks and ensure the entire roof has a continuous warranty for leaks. The bids were opened February 8, 2007. A. D. Arnold Construction Company is the apparent low bidder for an amount of $1 ,432,000 for the base bid. Additional bids were received by Mulligan Constructors, Inc in the base bid amount of $1 ,575.000. A review of references and previous work has indicated that A. D. Arnold Construction Company is capable of performing the construction off the Senior Center Addition and Therapy Pool. This project has two critical milestones that must be met as required by the HUD regulations timelines and the CDBG agreement. The funds being provided as part of the CDBG must be expended by June 2007 and the project must be complete by December 2007. To meet these requirements that the funds must be obligated; the project must be fast tracked. This requirement may make it prudent to consider retaining a construction management firm to oversee the project on a daily basis to handle routine issues on the part ofthe City. These costs are typically seven to eight percent ofthe project total. Having an on site construction manger should allow the contractor the ability to meet the critical milestones and reduce chances of delay and loss of funding and other cost over runs. CPH Engineers, Inc. would provide these services for $75,000 which allows for four hours per day over the 300 day contract period. FUNDING: The funding for this project provided for under the Senior Center Expansion Fund (316-65000-70105). CBDG Grant $855,000 $350,000 $1,205,000 $750,000 $1,955,000 Parks Impact Fees Total budgeted Funds 15 Year Loan Total Funds No additional funding is required to offset the shortfall. A 15 year bank qualified term loan in the amount of $750,000 will be used to fund the balance of the project construction cost. This loan can be paid off at anytime or converted to a long term financing Consent Agenda Item 404 February 13,2006 Page 3 of 7 (bonds) at time. Subsequent funds are available in the current year budget to cover our debt services. Debt services for this note are estimated to be about $60,000 per year. RECOMMENDATION: Staff recommends authorization of awarding the contract for the construction of the Senior Center Addition and Therapy to A. D. Arnold Construction Company for a contract amount of $1 ,544,600 which includes all three alternates plus a 10% contingency ($154,460) to be paid from the Senior Center Expansion Fund (316) and for Construction Management not to exceed $75,000 with CPH Engineers, Inc. for a Total Construction Authorization of $1,822,628 payable from the 316-65000-70105 account. IMPLEMENTATION SCHEDULE: Notification of Award February 14, 2007 February 19, 2007 February 19,2007 March 1, 2007 300 calendar days December 27,2007 Preconstruction Meeting Notice to Proceed Project start date Project duration Project completion ATTACHMENTS: A. Bid Tab B. Bid Evaluation C. Architect's Letter of Recommendation COMMISSION ACTION: Consent Agenda Item 404 February 13,2006 Attachment A ITB-004/07/GB Senior Center Addition and Therapy Pool Was Called By: Greg Bishop, Capital Projects Coordinator ITP Opened: 2:00 PM ITP Closed 2:10 PM Date: February 8, 2007 Witness: Chuck Pula, Director, Parks and Recreation Department, City of Winter Springs Robert F. Heenan, Program Manager, Community Development, HUD Grants, Community Services Department, Seminole County A. D. Arnold Construction Company Contact: Alton Arnold 2929 Wadsworth Avenue Orlando, Florida 32806 Phone: 407-422-8444 Fax: 407-843-2325 Base Bid: $1,423.000.00 Mulligan Constructors, Inc. Contact: Jason Mulligan Bay Colony 4252 Vineland Road, Suite 207 Orlando, Florida 32811 Phone: 407-654-6523 Fax: 407-654-7597 Base Bid: $1,575.000.00 Consent Agenda Item 404 February 13,2006 Attachment B Senior Center Addition and Therapy Pool Bid Evaluation BudQet Base Bid Onlv Base Plus Alt 1 Base Plus Alt 1 &2 Base Plus Alt 1. 2 & 3 CDBG $ 855,000 $ 855,000 $ 855,000 $ 855,000 Impact Fees $ 350,000 $ 350,000 $ 350,000 $ 350,000 $ 1,205,000 $ 1,205,000 $ 1,205,000 $ 1,205,000 Costs SRI Design /Construction Administration Cost $ 70,000 $ 70,000 $ 70,000 $ 70,000 Direct Construction Costs $ 1,432,000 $ 1,490,200 $ 1,509,100 $ 1,544,600 Contingencies $ 143,200 $ 149,020 $ 150,910 $ 154,460 Construction Management $ 75,000 $ 75,000 $ 75,000 $ 75,000 Construction Cost Subtotal $ 1,650,200 $ 1,714,220 $ 1,735,010 $ 1,774,060 Permit/Plan Review Fees $ 38,000 $ 38,000 $ 38,000 $ 38,000 Total Costs $ 1,758,200 $ 1,822,220 $ 1,843,010 $ 1,882,060 Shortfall $ (553,200) $ (617 ,220) $ (638,010) $ (677,060) Base Bid Alternate 1 Alternate 2 Alternate 3 Total A.D. Arnold $ 1,432,000 $ 58,200 $ 18,900 $ 35,500 $ 1,544,600 Porte Cochere & roof dormers Existing canopy extension Replace remainder of existing metal roof Consent Agenda Item 404 February 13, 2006 Attachment C Ranaldi Planning and Architecture Inc February 9,2007 Greg Bishop Project Manager City of Winter Springs . Re: City of Winter Springs Senior Center Addition and Therapy Review of Project Bids Dear Greg, We are in receipt ofthe bids for the above referenced project and have reviewed the documents. We have discussed the project with A.D. Arnold Construction Company and reviewed their references. We have verified that A.D. AmoIdhas successfully undertaken projects that are of this size and larger. Mr. Alton Arnold, President of A.D. Arnold has confirmed their understanding of the full scope of the project and stands behind his lump sum bid of$I,432,OOO.OO and the Bid Alternate No.1, 2 and 3 for a cumulative add of $1l~600. lhe total bid price with the ADD Alternates then equals $1,544,000.00. Based on the bids submitted and responses from references. it is our opinion that A.D. Arnold Construction Company, is the lowest qualified bidder with a base bid price of $1,432,000.00 and Alternate No.1, 2 and 3 price of$112,OOO.OO for a total of $1,544.000.00. We re(;ommend that you review the bid documents and procedures for approval with your legal council to ensure that all cri1eria speciticto the City of Winter Springs,Florida has been met b)' the recommended bidder. If any questions arise please contact our office at your earHest convenience. Att: Bid Tab Sheet 890 Northern Wav ph 407-977-1060 Suite E 1 Fx 407-977-1019 Consent Agenda Item 404 February 13,2006 Attachment C 6. To accept tile provisions of the Agreement as to liquidated damages in the event of failure to substantiaJly complete the work on time. 1.03 Bid Schedule . The Bidder hereby agrees to perform all work as required by the Contract Documents for the following Unit Prices. All work required to be performed by the Contract Documents is to be included within the fo~lowing Pay Items. inclusive of furnishing all manpower, equipment, materials and performance of aU operation!) relatfve to construction of the project. Work. for which there Is not a Pay Item will be considered Incidental to the Contract and no additional compensation will be allowed. PAY ITEM ESTlNATEI> UNIT NO. ITEM UNIT QUANTITY PRICE TOTAL PRICE 1 Base Bid 1,432,000.00 2 Alternate No. l-ADD + 58,200.00 3 Alternate No. 2-ADD + 18,900.00 4 Alternate No. 3-ADD + 35,500.00 6 7 8 9 10 11 12 13 14 15 16 17 "Not to exceed 10% oflhe total base bid. Pool gas heater is included in the pool design but gas supply. L e., tank. pipe. regulators, by others. as none is sho'lolTl or designed. 0041 ()'2 l