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HomeMy WebLinkAbout1998 06 17 Other CITY OF WINTER SPRINGS, FLORIDA 1126 EAST STATE ROAD 434 WINTER SPRINGS. FLORIDA 32708.2799 Telephone (407) 327.1800 Community Development I. APPROVAL OF THE MAY 27TII LOCAL PLANNING AGENCY MINUTES Submitted by: Andrea Lorenzo-Luaces Deputy City Clerk ; i' MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY MAY 27,1998 - REGULAR MEETING I. CALL TO ORDER Pledge Of Allegiance The Planning and Zoning Board/Local Planning Agency meeting was called to order Wednesday, May 27, 1998 at 7:02 p.m. by Vice Chairman Tom Brown in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). The Pledge of Allegiance followed. Roll Call Bill Fernandez, Chairman, absent Tom Brown, Vice Chairman, present Gene Lein, present Carl Stephens, absent Rosanne Karr, present (7:04 p.m.) Also Present Tom Grimms, A1CP, Comprehensive Planning/Zoning Coordinator Board Member Rosanne Karr arrived at 7:04 p.m. Approval Of The May 6, 1998 Planning & Zoning BoardlLPA Regular Meeting Minutes Board Member Gene Lein mentioned that his name had been misspelled on page one, the third paragraph from the top, in the first sentence. Motion by Gene Lein. Seconded by Rosanne Karr. It was agreed that with the above notation to the minutes, that the motion to adopt the minutes of May 6, 1998 was approved by consensus of the Board. Motion passed. II. REGULAR AGENDA A. Discussion of the Evaluation and Appraisal Report (EAR) Mr. Tom Grimms, AlCP, Comprehensive Planning/Zoning Coordinator first addressed the issue regarding whether this meeting had been advertised, and he stated that it had been advertised, in accordance with legal requirements. Mr. Grimms then identified the goals and objectives and the timeline for the Evaluation and Appraisal Report (EAR). He also mentioned that the Evaluation and Appraisal Report (EAR) was due by June 3,1998 at the Department of Community Affairs (DCA). c , ; MINUTES PLANNING & ZONING 80ARDILOCAL PLANNING AGENCY REGULAR MEETING. MAY 27, 1998 PAGE20F5 Vice Chairman Brown suggested that each of the Board members make any applicable comments regarding any recent changes or to voice any suggestions that they may have. Board Member Lein spoke of comments made by Mr. Brook Seall, Parks & Recreation Department Director regarding the status of certain recreational facilities at the Tuscawilla Country Club, and the related actual operational status of the Tuscawilla Country Club. There was discussion regarding informing the City Commission of the Boards' suggestions for revisions, while simultaneously transmitting the Evaluation and Appraisal Report (EAR) to the Department of Community Affairs (DCA). After much discussion regarding the status of the Tuscawilla Country Club, it was determined that the effective date (pertaining to activity at the Tuscawilla County Club) is April 27, 1992. With the clarification of that date, the Board Members' concerns with the accuracy of the Draft Evaluation and Appraisal Report (EAR) were alleviated. Vice Chairman Brown suggested that the Board inform the City Commission of any suggestions they may have. Board Member Rosanne Karr asked about the land use element designation in the new section, (Sections Three and Four), and if there was a pre-selected date to make revisions by? Mr. Grimms explained that the Evaluation and Appraisal Report (EAR) could continue to be amended towards the final passage date of September I, 1998. He then spoke about concerns with time specificity; review actions by the Department of Community Affairs (DCA); and the related ORC report. Mr. Grimms also stated that he had informed his supervisor, Charles C. Carrington, AlCP, Community Development Director, that he felt that the City's Comprehensive Plan should be substantially revamped. Board Member Carl Stephens asked for further clarification of tonight's goals. Mr. Grimms explained that he hoped that the Board would approve the transmittal of the proposed Evaluation and Appraisal Report (EAR) to the Department of Community Affairs (DCA), in time for the June 3, 1998 deadline; to include any applicable changes by Mr. Fred Goodrow of Berryman & Hennigar. Vice Chairman Brown spoke of the positive actions by the Board, and that he hoped that further changes to the Evaluation and Appraisal Report (EAR) could still be made. He also hoped that the City Commission was informed of any concerns or suggestions that this Board had, and was concerned that no comments regarding the section pertaining to the Trails had been made, and that he would like to see this subject dealt with. : i MINUTES PLANNING & ZONING BOARDILOCAL PLANNING AGENCY REGULAR MEETING. MAY 27. 1998 PAGE 3 OF 5 There was further discussion about the transmittal of the Evaluation and Appraisal Report (EAR) to the Department of Community Affairs (DCA), and that even with that action, that the Board is still able to make any further revisions they might be interested in making. Board Member Karr asked if a cover letter would be included, stating that "This is a draft in progress"? Mr. Grimms stated that the cover letter would probably say something to the effect of: "... This is the proposed Evaluation and Appraisal Report; that a public hearing was held by the Local Planning Agency of the City of Winter Springs, and in accordance with requirements of 163, Florida Statutes and 9J-33, Florida Administrative Code - this is being presented to DCA for their review and comment". Mr. Grimms added that the Board could add a comment about the Board further continuing its review. There were additional comments on acknowledging any changes pertaining to the Parks section; and either having a workshop with the City Commission or asking the City Commission to attend a Local Planning Agency Board Meeting to further discuss some of the Boards' concerns regarding the Evaluation and Appraisal Report. Vice Chairman Brown also spoke on how he felt comfortable with the changes and revisions to the Evaluation and Appraisal Report (EAR) that the Board had worked on. He also added that it had been a relatively long, but successful effort, and that the Board should feel at ease with the status that they could still make any necessary changes to this document. Motion by Rosanne Karr: "I move that we transmit the draft EAR (Evaluation and Appraisal Report) to the DCA by the June 3'. deadline". Seconded by Carl Stephens. Discussion. With consensus of the Board, the motion passed unanimously. There was further discussion regarding- the motion, and Board Member Karr added that "The EAR will be a work in progress, uutil the September date, although we're transmitting the draft, we're still working on it". Mr. Grimms added that he hoped that the Board would be able to make any necessary changes well before the September 1, 1998 date, so that the City Commission could then hold any workshops, if they so desired. Vice Chairman Brown spoke to the Board about his recent attendance at a Public Hearing at the City of Longwood on this same subject, and how they handled things in a different manner. Board Member Stephens asked where Grizzly Park was located in the City. There was further discussion about this as it was discussed in a memorandum from Mr. Brook Seall, Parks & Recreation Department Director. , i i MINUTES PLANNING & ZONING BOARDILOCAL PLANNING AGENCY REGULAR MEETING - MAY 27. 1998 PAGE40F 5 III. UNFINISHED BUSINESS Mr. Don LeBlanc, Land Development Coordinator was requested to be invited to a future Planning & Zoning BoardILocal Planning Agency meeting to discuss his section (1-46) of the Evaluation and Appraisal Report (EAR). The Board also requested that Mr. Brook Seall, Parks & Recreation Department Director be invited to "finalize the park situation", and to elaborate on the location of Grizzly Park. IV. FUTURE AGENDA ITEMS . BylawsJRules of Procedure for the P&Z BoardlLPA. . Further discussion of the Evaluation and Appraisal Report (EAR). . Board Appointments. . Update of the Zoning Map, which is required by the City Code. This is scheduled for the June 17, 1998 Planning & Zoning BoardILocal Planning Agency Meeting. . Update of the City Zoning Map and the Future Land Use Map. (Mr. Grimms explained that the City Administration has decided to go with a computer [PowerPoint] program, instead of the previously used wall maps). . Annexation. In closing, Mr. Grimms explained how the City has been intensely involved in matters relating to the implementation of the new Town Center concept; the P2000 Grant, and the Greenways and Trailways incentive (grant). Vice Chairman Brown advised the Board that they should be prepared to interact with the City and their consultants, regarding new zoning restrictions which pertain to the new Town Center. Board Member Karr (and Vice Chairman Brown) thanked Mr. Grimms for the additional information that was included in their packages - especially regarding "land owners preserving agricultural type land". There was further discussion regarding this subject. ': 1 ~,,' MINUTES PLANNING & ZONING 80ARDILOCAL PLANNING AGENCY REGULAR MEETING. MAY 27,1998 PAGE 5 OF 5 V. ADJOURNMENT Rosanne Karr made a motion to adjourn the meeting. Seconded by Gene Lein. The meeting was adjourned by Vice Chairman Brown at 8:05 p.m. Motion passed. Minutes respectfUlly submitted by: Andrea Lorenzo-Luaces, Deputy City Clerk City of Winter Springs, Florida DOCSlboardslplanninglfy9798/minuresl052798.doc