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HomeMy WebLinkAbout1998 05 27 Other CITY OF WINTER SPRINGS, FLORIDA 1126 EAST STATE ROAD 434 WINTER SPRINGS, FLORIDA 32708-2799 Telephone (407) 327,1800 Community Development PLANNING & ZONING BOARD / LOCAL PLANNING AGENCY AGENDA ITEM: I. APPROVAL OF MAY 6, 1998 PLANNING & ZONING BOARD/LP A MINUTES Submitted by: Andrea Lorenzo-Luaces Deputy City Clerk .. MINUTES PLANNING AND ZONING BOARDILPA MAY 6, 1998 - REGULAR MEETING I. CALL TO ORDER Pledge Of Allegiance The Planning and Zoning BoardlLPA meeting was called to order Wednesday, May 6, 1998 at 7:02 p,m, by Chairman Bill Fernandez in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708), The Pledge of Allegiance followed, RollCall Bill Fernandez, Chairman, present Tom Brown, Vice Chairman, present Gene Lein, present Carl Stephens, absent Rosanne Karr, present Also Present Tom Grimms, AICP, Comprehensive Planning/Zoning Coordinator Approval Of The April 15, 1998 Planning & Zoning BoardlLocal Planning Agency Regular Meeting Minutes Chairman Fernandez asked why the notation on page 3, the third paragraph identified as "Draft Bylaws, page 12, 6.7", (adding the Agenda Item "Unfinished Business to this evening's Meeting Agenda had not been included as reqnested). Mr. Tom Grimms, AICP, Comprehensive PlanninglZoning Coordinator who did the Agenda for tonight's meeting, responded saying that because the Bylaws had not been officially adopted by the Board, that this item was not yet included. Motion by Gene Lien. Seconded by Tom Brown. It was agreed that with the above notation to the minutes, that the motion to adopt the minutes of April 15, 1998 was approved by consensus of the Board. Motion passed. II. REGULAR AGENDA A. Draft Bylaws/Rules of Procedure for the P&Z BoardlLPA. Motion by Vice Chairman Tom Brown - I move that we accept the DraftlBylaws of the P&Z Board as submitted to us on April 15, 1998. Seconded by Rosanne KaIT. Discussion. MINUTES PLANNING & ZONING UOARDILPA REGULAR MEETlNG ,MAY 6,1998 PAGE30F5 Draft Bylaws, page 13, 8.5. (regarding the first line of this item/noted as 1.): Add /she after the seventh word "he", Draft Bylaws, page 16, lregarding the eighth and ninth lines of this item identified as ARTICLE Xli AMENDING OR WAIVING RULES): Change these lines to say ..,Board at the meeting previous to the one at which it is to be considered. Draft Bylaws, page 17, (regarding the last line of the item identified as "CASE"): This line should read ",..site-specijic development orders, based on the Board's findings". Draft Bylaws, page 18, (regarding the second line of the item identified as (b) nnder the QUASI-JUDICIAL" HEADING): This line should read "... variances, special exceptions, sitespecijic zoning", There was brief discussion about Ex-Parte communications, The original motion with the previous changes was confirmed and agreed to by Vice Chairman who made the original motion. Vote: Gene Lein: aye; Bill Fernandez: aye; Rosanne Karr: aye; Tom Brown: aye. Motion passed. Mr, Grimms stated that he would convey to the City Attorney, the request of the Board to again meet with the City Attorney to finalize any changes of the Draft BylawslRules of Procedure for the P&Z BoardlLPA. H. Discussion of the Evaluation and Appraisal Report (EAR). Mr, Grimms spoke briefly on this item, then introduced Mr, Fred Goodrow of Berryman & Hennigar to the Board, Mr, Goodrow briefly reviewed the Evaluation and Appraisal Report (EAR), and said that it should be thought of as an audit to the Comprehensive Plan, He further stated that this report identified which policies were met or not met, and he then suggested possible recommendations, There was discussion regarding the transmittal of the Evaluation and Appraisal Report (EAR) to the Department of Community Affairs (DCA), Discussion followed regarding each of the sections of the Evaluation and Appraisal Report (EAR), Mr, Goodrow told the Board that the last section titled "Recommendations" is essentially an action plan for the adjustment or update of the adopted comprehensive plan, In addition there was considerable discussion on when to hold the public hearing, and if there is a possible need for a second public hearing, MINUTES PLANNING & ZONING DOARDILPA REGULAR MEETING. MAY 6,1998 PAGE 2 OF 5 Board Member Rosanne Karr asked that the following editorial and grammatical changes be incorporated into the DraftfBylaws/Rules of Procedure for the P&Z BoardILPA: Draft Bylaws, page 1 (referencing the spelling of P&ZILP A on line twelve of the first paragraph): Either spell out this abbreviation throughout the document, or use the abbreviation throughout the documelll. Mr, Grimms asked the Board for their preference, They asked that it be spelled out in full wherever it is used, throughout the document. Draft Bylaws, page 2, 1.3.: Online six of this item, the words be and come should say "become". Draft Bylaws, page 3 (on the first line of the first paragraph): Delete the comma and the following text "which also serves as the ". ' Draft Bylaws, page 4, 2.2.3.: Instead of the semi-colon at the conclusion of this section, it should be a period. Draft Bylaws, page 6, 4.1.2. (on the second line from the top of this page): Instead of the comma at the conclusion of this section, it should be a period. Board Member Karr asked about the current status of the City's legal counsel situation, and Mr. Grimms briefly elaborated, Draft Bylaws, page 9, 5.4.: Suggested wording for this sentence was: No Board member shall vote on any mal/er, deciding an application or appeal. except when aI/ending the relevant public hearing on the application or appeal, Draft Bylaws, page 10, 6.3. (regarding the last line of this item): The last words of the last sentence should be: '" and extent of such deficiency, and the information lacking, Draft Bylaws, page 10, 6.4.2. (regarding the sixth line of this item): After the words "advance of the hearing" should be a commafollowed by "written". There was brief discussion about what constitutes "reasonable time", and Chairman Fernandez said that it is usually considered to be ten (10) working days. The Board also discussed certain situations regarding a quorum, Draft Bylaws, page 12, 7.6.2.: This item should read as follows: Meetings for the conduct of other business of the Board, including /rips for viewing premises, shall require formal public notice, and shall be scheduled at least seven (7) days in advance, with the schedule posted in the Lobby of City Hall and mailed to the Board. MINUTES PLANNING & WNING DOARD/LPA REGULAR MEETING. MAY 6.1998 PAGE 4 OF 5 Vice Chairman Brown and Board Member Lein spoke of the timetable (to date) that has permitted them to do their review of this document. They then voiced their reservations and concerns that there was not enough time to fully evaluate any changes to the report, in the time allotted, There was some discussion as to possibly holding additional meetings (prior to the transmittal date) to further review this report, and make any necessary suggestions or changes, Chainnan Fernandez felt that all Department Heads should be available - or in attendance at any upcoming Board Meetings (prior to transmittal to DCA), when the Evaluation and Appraisal Report (EAR) will be discussed, to answer any questions regarding any changes to any sections of this report. Mr. Grimms said that he would arrange additional meetings for the Board, if that is what they would like, He also stated that he would give the applicable pages of the report to the following Department Heads involved with the revising of the Evaluation and Appraisal Report (EAR), for their comments: · Mr. Charles C. Carrington, AlCP, Community Development Director · Mr. Don LeBlanc, Land Development Coordinator · Mr, Kip Lockcuff, P,E" Director, UtilitylPublic Works Department · Mr. Brook Seall, Parks & Recreation Department Director After these Department Heads, and any others that may also need to review this document have made their comments - the revisions will be forwarded to Mr. Goodrow, Mr. Grimms added that his personal belief is that this report does need to be re-written. Vice Chainnan Brown again addressed the issue of time constraints and' being able to review this document in the proper manner. He referenced the many changes to this report involving the Parks and Recreation Department. He also mentioned revisions to this report from the UtilitylPublic Works Department. Mr. Grimms told the Board that he appreciated their concern, and he also mentioned to the Board that they do have the option of transmitting additional infonnation, if the need arises. Mr. Goodrow then explained to the Board that the date that the Board makes their decision to transmit the Evaluation and Appraisal Report (EAR) to the Department of Community Affairs (DCA) - this is the date that the City Commission will also receive a copy of the draft Evaluation and Appraisal Report (EAR). Board Member Lein asked for clarification of I-I (Exhibit 2.A.L) involving the designation of certain properties, including those owned by Florida Country Clubs, Mr. Grimms responded that the exhibit reflects the existing records from the City Clerk's Office, Mr. Grimms also noted that February 25, 1998 is the official recorded date of the draft portion of the Evaluation and Appraisal Report (EAR). There was further discussion regarding this subject. MiNUTES PLANNING & ZONING BOARD/LPA REGULAR MEETING. MAY 6,1998 I'AGE50F5 Mr. Goodrow suggested several ideas for the Board to consider regarding the review of the Evaluation and Appraisal Report (EAR), C. Discussion of Budget Proposals from the Parks and Recreation 'Department Mr, Grimms identified this item and said that it had recently been sent to all Board Members, at the request of Board Member Carl Stephens, There was no discussion. m. FUTURE AGENDA ITEMS . Draft Bylaws/Rules of Procedure for the P&Z BoardlLPA. . Discussion of the Evaluation and Appraisal Report (EAR), . Upcoming Board Appointments · Update of the Zoning Map, which is required by the City Code, This is scheduled for the June 17, 1998 Planning & Zoning Board/Local Planning Agency Meeting. In other business, Vice Chairman Brown asked if Board members (especially the newest) could attend any related training sessions, as have been offered in the past. There was final discussion about city boundaries involving the Intergovernmental Coordination, and the new Town Center. IV. ADJOURNMENT Chairman Fernandez adjourned the meeting at 8:58 p,m, *Note: Due to technical difficulties with the tape recorder, there is unfortunately no audio recording from this meeting. Minutes respectfully submitted by: Andrea Lorenzo-Luaces, Deputy City Clerk City of Winter Springs, Florida DOCSlboardslplanning/fy9798/minuteslOj0698.doc