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Home My WebLink About2007 02 12 Regular 300 Celebration of Freedom July 4, 2007 Funding COMMISSION AGENDA ITEM 300 Regular February 12, 2007 Regular Meeting Mgr. / Dept. Authorization REQUEST: The Parks and Recreation Department is requesting that the City Commission approve staffs plan and budgeted funding to provide for the Staging, Lighting, Sound System, Entertainment, Shuttle Buses, Winter Springs Idol Competition, and other associated items for the July 4, 2007, Celebration of Freedom and authorized the expenditure of up to 20,000 to American Audio for Staging, Speakers, Sound, Lights, etc. and up to $ 20,000 to the Birchmore Group to obtain Entertainment Services. PURPOSE: The purpose of this item is to approve staffs plan and budgeted funding for providing the Staging, Lighting, Sound System, Entertainment, Shuttle Buses, Winter Springs Idol Competition and other associated items for July 4, 2007 and authorized the expenditure of up to $ 20,000 to American Audio for Staging, Speakers, Sound, Lights, etc. and up to $ 20,000, to the Birchmore Group to obtain Entertainment Services. CONSIDERATIONS: . The City of Winter Springs has conducted a successful Independence Day Special Event for the past eight (8) years. . Last year city staff put together and conducted the event which drew the largest crowd ever; however the firework display was very disappointing. . Premier Pyrotechnics plan to provide a 31-minute Fireworks Display with a new shooter and staff at a cost of $ 29,000. They provided the city with a $ 9,000 Fireworks Display at the Holiday Concert at no cost to the city. Staff will bring a July 4th Fireworks Display Agreement to the City Commission for consideration. . Staff plans to again bring an agreement for City Commission with Infinity Broadcasting (MIX 105.1) to provide sponsors, vendors, and promotion for City Commission consideration. . Staff will provide additional sound speakers per the City Commission request as budgeted through American Audio. . Staff will obtain professional entertainment for the main stage entertainment through the Birchmore Group. . The Winter Springs Rotary Club will again provide the very successful and popular kids games area at a cost to them of over $ 3,500. . Staff will promote and schedule the Winter Springs Idol competition. It will be open to any Winter Springs resident. Tryouts will be held in May on two Saturdays at the Civic Center. The five finalists will perform on July 4th from 5p.m - 7 p.m. on the secondary stage. The winner will perform on the main stage at intermission (about 8 p.m.) . Celebration of Freedom Budget. Fireworks Display Production (Staging, Audio, Special Effects, Personnel) Additional Sound Entertainment Transportation (Bus Shuttles) Restrooms (Trailers and Portalets) Advertising (Banner, LED Ad, Newsprint...) Golf Carts Security/Safety Items (Fence, Bike Barricades, Cones) Tents (tables, chairs...) Generators (for Stages and Vendors) Light Towers (Towers and Refueling) Public Works (Maintenance and Electrical) Food and Beverage Supply (Parks/Police/Fire) $ 29,000.00 $ 15,000.00 $ 5,000.00 $ 20,000.00 $ 2,500.00 $ 4,500.00 $ 2,000.00 $ 600.00 $ 4,500.00 $ 2,500.00 $ 800.00 $ 6,200.00 $ 2,000.00 $ 400.00 Grand Total $ 95.000.00 Budgeted Amount: $ 95,000.00 Income/Revenue Projected: $ 5,000.00 FUNDING: July 4th Celebration of Freedom total 06/07 budgeted funding of $ 95,000. RECOMMENDATIONS: The Parks and Recreation Department is recommending that the City Commission approve Staffs plan and funding to provide for the Staging, Lighting, Sound System, Entertainment, Shuttle Buses, Winter Springs Idol Competition, and other associated items for the July 4, 2007, Celebration of Freedom and to authorized the expenditure of up to 20,000 to American Audio for Staging, Speakers, Sound, Lights, etc. and up to $ 20,000 to the Birchmore Group to obtain Entertainment Services. A TT ACHMENTS: # 1 Celebration of Freedom, budget. #2 Basic Event Schedule. #3 Site Plan. COMMISSION ACTION: CITY OF WINTER SPRINGS CELEBRATION OF FREEDOM JUL Y 4, 2007 5:00 P.M. - 10:00 P.M. Description Fireworks Display Production (Staging, Audio, Special Effects, Personnel) Additional Sound Entertainment (Phil Vassar) Transportation (Bus Shuttles) Restrooms (Trailers and Portalets) Advertising (Banner, LED Ad, Newsprint...) Golf Carts Security/Safety Items (Fence, Bike Barricades, Cones) Tents (tables, chairs...) Generators (for Stages and Vendors) Light Towers (Towers and Refueling) Public Works (Maintenance and Electrical) Food and Beverage Supply (Parks/PolicelFire) Grand Total Budgeted Amount: Income/Revenue Projected: ATTACHMENT #1 Cost $ 29,000.00 $ 15,000.00 $ 5,000.00 $ 20,000.00 $ 2,500.00 $ 4,500.00 $ 2,000.00 $ 600.00 $ 4,500.00 $ 2,500.00 $ 800.00 $ 6,200.00 $ 2,000.00 $ 400.00 $ 95.000.00 $ 95,000.00 $ 5,000.00 ATTACHMENT #2 Wednesday, July 4, 2007 Central Winds Park 5 pm to 10 pm Bring the Family and Watch as we LIGHT UP THE NIGHT!!! 5:00 pm Gates Open 5:00 - 8:45 pm The Fantastic Winter Springs Rotary Club Kids Area with Games, Rock Climbing Wall, Bounce Houses, Dunk Tank and Much More! Concession Vendors will be on hand featuring some of the Area's Popular Eating Establishments such as Sonny's Bar B Q, Tijuana Flats, Uncle AI's, Super Suppers, DSW Concessions, Donatos Pizza, Amazing Brownie Company, Marble Slab Creamery, Brusters Ice Cream as well as variety of Beverages will be available 6:00 - 7:00 pm Field #1 Stage featuring the Finals of the Winter Springs Idol 6:00 - 9:00 pm Main Stage Featuring Country Music Award Winning Artist, Phil Vassar! 9:00 - 9:10 pm Independence Day Ceremony 9:10 - 9:40 pm Check out Central Florida's longest Firework Presentation choreographed with exciting soundtracks. The sky will be lit with an array of colors and effects. This World Class Fireworks Presentation will be an unforgettable Experience for all. Shuttle Bus Service: Begins at 5:00 pm at the following locations: Highlands, Winter Springs, Layer and Keith Elementary Schools, Indian Trails Middle School, The Venetian Village, Seminole County Bus Barn, Trotwood Park, St. Stephen's Church, Metro Church Parking lot, Winter Springs Post Office, and the Town Center. Bus Service will End at 11:00 pm. "SORRY" FIREWORKS, COOKING DEVICES, OR PETS NOT ALLOWED TO ENTER THE SHUTTLE BUS OR PARK. COOLERS WILL BE CHECKED AT GATE! ATTACHMENT # 3 FIREWORK LAUNCHING AREA AMPHITHEATRE AREA