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Home My WebLink About1998 03 18 Other CITY OF WINTER SPRINGS, FLORIDA 1126 EAST STATE ROAD 434 WINTER SPRINGS. FLORIDA 32708-2799 Telephone (407) 327-1800 Community Development PLANNING AND ZONING BOARD/ LOCAL PLANNING AGENCY AGENDA ITEM: L APPROVAL OF MINUTES CONSIDERATION OF THE MARCH 4, 1998 MEETING MINUTES As submitted by: Andrea Lorenzo-Luaces Deputy City Clerk " /' ... MINUTES PLANNING AND ZONING BOARDILPA MARCH 4, 1998 - REGULAR MEETING I. Call To Order Pled!!e Of Alle!!iance The Planning and Zoning BoardlLPA meeting was called to order Wednesday, March 4, 1998 at 7:01 p.m. by Chairman Bill Fernandez in the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). The Pledge of Allegiance followed. RollCall Bill Fernandez, Chairman, present Tom Brown, Vice Chairman, present Gene Lein, present Carl Stephens, present Rosanne Karr, present Also Present Charles C. Canington, AICP, Community Development Director Tom Grimms, AICP, Comprehensive Planning/Zoning Coordinator Margo M. Hopkins, City Clerk Approval Of The February 4.1998 Plannin!! & Zonin!! BoardlLPA Re!!ular Meetin!! Minutes Motion by Gene Lein. Seconded by Carl Stephens. It was agreed that the motion to adopt tbe minutes of February 4, 1998 would be by consensus of the Board. The minutes were adopted by consensus. II. Re!!ular A!!enda A. Whitemark Alteration to Chelsea Parc at Tuscawilla Phase II Final Development Plan Tom Grimms, AICP, Comprehensive Planning/Zoning Coordinator presented Staff's findings on this agenda item to the Board regarding the reduction of lot setbacks (in this case, the rear building line closest to Winter Springs Boulevard). There was discussion on a proposed brick wall, fences, and property lines; followed by extensive discussion as to the significance of this change from the preliminary development plan, with references to 20-358 and 20-359 City Code. ... ~ MINUTES PLANNING & WNING BOARDILPA REGULAR MEETING - MARCH 4. 1998 PAGE20F4 Mr. Hugh Harling, P.E., (President, Harling Locklin & Associates, Inc., Consulting Engineers, Planners, Surveyors; 850 Courtland Street, Orlando, Florida 32804) concurred with staffs findings, and explained that the developer is asking for a reduction in the setback, so that a variety of plans can be properly built without encroaching into the rear building setbacks. A letter from the homeowner of lot number 37 was read, and discussion followed regarding this situation. Chairman Fernandez stated for the record, "From a sight line...Iine of sight, there will be no difference". Mr. Harling agreed with Chairman Fernandez' statement. There was further discussion about lots 36 and 37, and a three (3) foot utility easement. The developer stated that they will definitely not encroach on that utility easement. Chairman Fernandez added for the record, "When staff presented this, it was...presented...and it's the legal...where's the legal...Iots 30 through 37, here it is on the second page under property...the legal description as being lots 30 through 36, that's seven lots. I do note thaLthere were a couple of letters of support, and they addressed only five lots, deleting lots 3 I and 33...and staff is recommending that we reduce the setback for all seven...Iots". He further added "Number seven of the findings, and the letters thaLwe've been provided...so forth...say that the developer strongly supports Whitemark's request: variance for lots 30, 32, 34, 35, and 36. What does the developer feel about lots 31 and 33? 33 says it's got a house already on it - so they don't really care about 33 having a 25...you've told us that 31 also has a house on it, a1though...the...aerial that you brought...1 don't ...I looked for thaLI couldn't see whether or not there was any other than one house...it's not a recent aerial"? Chairman Fernandez also added "Well, again...I guess the developer and the owner are different. And, I guess it's the owner that's making the application, but he doesn't own 31 and 33. Can we change 31 and 33, if those owners aren't in here asking for it"? The developer explained "WhaLwhat we did, was we made an assumption that...that we wanted to be consistent along that entire area, and if those existing owners, for some reason were to come to the City to...to put some...a small addition on the back...that...that they would have the same flexibility that...that...that you...that we're asking you to give this builder". There was further discussion about setbacks, lot 58, consistency with 20- 358 and 20-359, regarding a motion. Motion: "I'd like to make a motion that we find the findings are consistent with the preliminary and the final engineering plans for the development of the setbacks". "I'd like to alter the motion to accept the findings by the City, also". '. ...;... MINUTES PLANNING & ZONING BOARD/LPA REGULAR MEETING - MARCH 4. 1998 PAGE30F4 Chairman Fernandez asked Ms. Margo M. Hopkins, City Clerk - "For the record, was this...hearing duly noticed and advertised...public hearing for the Planning and Zoning, Local Planning Agency of Winter Springs"? Ms. Hopkins replied, "Yes". ChaimJan Fernandez continued "And, I believe staff has indicated that...you at least spoke with the neighbor who owned lot 37, and...and...ofcourse the developer and owner of the remaining lots is aware"? Chairman Fernandez added for the record "We have received Mr. Grimms' Curriculum Vitae/Resume, Career Summary". There was additional discussion about a proposed wall, and setbacks. Motion: "I move that the Planning and Zoning Board recommend...recommend approval of the request to reduce the rear yard setbacks for lots 30 through 36, in Chelsea Parc at Tuscawilla, Phase II based on the findings of the staff report". Motion by Karr. Seconded by Brown. Discussion. (Mr. Harling added "The...the... the developer has the...funds...has the plans that are being approved by the City, and...and will construct the wall".) Vote: Brown: aye; Karr: aye; Lein: aye; Stephens: aye; Fernandez: aye. Motion passed. Chairman Fernandez thanked Mr. Grimms for preparing his Curriculum Vitae/Summary. m. FUTURE AGENDA ITEMS Chairman Fernandez commented that he hoped that Attorney Guthrie would have some time to assist the Board with the By-laws. Chairman Fernandez added that other Staff members' credentials should also be available, when requested. Also noted was that the Board needs to complete their review of the E.A.R. prior to June I, 1998. He continued for the record "I was reading his proposal...or contract I guess it is or whatever about this, and on page A-5, under Task 4.01, Recommended Future Actions...it talked about a list of recommended plan amendments will be provided in draft form for consideration by the staff and the LPA; to me that means Local Planning Agency. And that is proposed... milestone date of April the 15th. And then Task 5.01, a Public Hearing on Transmittal will be scheduled by LPA...and they...Berryman and Henniger's staffwill assist the City of Winter Springs at the public hearing on the Transmittal, and supposedly the milestone date is May I. So, we're supposed to get a draft a month from now, and we're supposed to have a transmittal hearing, supposedly milestone date May I. And then, the EAR. Adoption Phase II, the preparation of the final draft E.R.A., after receipt of the comments from DCA, they'll hold a workshop and with LP A, and we'll submit our final draft to the ... . . ,)- MINUTES PLANNING & ZONING BOARDILPA REGULAR MEETING - MARCH 4.1998 PAGE40F4 City Commission, and they've got to adopt it by September ], ]998. Am I correct"? Mr. Grimms agreed that Chairman Fernandez was correct. Chairman Fernandez told members of the Board to be prepared for representatives from the Parks and Recreation Department to discuss pages 32 - 38 of the Evaluation and Appraisal Report (E.A.R.) of the City's Comprehensive Plan, as this pertains to the City's Parks and Recreation Department. Mr. Grimms told the Board that Mr. Brook Seall, Director of the Parks and Recreation Department had agreed to attend a Planning and Zoning meeting to discuss this information. Mr. Gllmms, on behalf of the City Manager, Ronald W. McLemore and Charles C. Carrington, AICP, Community Development Director invited the Planning and Zoning Board to attend the March 23, ]998, at 6:30 p.m. City Commission Meeting when Dover- Kohl Associates will be presenting the final proposed Town Center Plan. In addition, Mr. Grimms mentioned that L.D. Properties and Hi-Flavor Properties have expressed an interest. in annexation and becoming involved in the new Town Center. There was discussion as to whether the second Planning and Zoning Board meet.ing in March should be held. Mr. Grimms stated that he would know within a few days, and would notifY the Board, one way or another. Vice-Chairman Tom Brown suggested that even if there is not an agenda item to discuss at the March ] 8th meeting, that the Board should at least meet to review the By-laws by themselves. Several Board Members did not seem to have their copy of the By-laws, and Mr. Grimms offered to provide the Board with additional copies. It was noted that two Board Members had a copy dated 10-15-97. IV. ADJOURNMENT Chairman Fernandez adjourned the meeting at 8:18 p.m. with consensus of the Board. Minutes respectfully submitted by: Andrea Lorenzo-Luaces, Deputy City Clerk City of Winter Springs, Florida DOCSIboardslplouuting/l)o9798JminuteslOJ0498.doc