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HomeMy WebLinkAbout2009 04 01 Consent 200 Re-Approval of the February 10, 2009 Special Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES LOCAL PLANNING AGENCY A SPECIAL MEETING FEBRUARY 10, 2009 ~~ Q.y CALL TO ORDER The Local Planning Agency Special Meeting of Tuesday, February 10, 2009 was called ~~ to Order at 6:30 p.m. by Chairman Charles Lacey in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Charles Lacey, present Vice Chairman William H. Poe, present Board Member Robert Heatwole, present Board Member Rosanne Karr, present via telephone Board Member Justin C. Reviczky, present A moment of silence preceded the Pledge of Allegiance. Mr. Randy Stevenson, Director, ASLA, AICP, Community Development Department and stated, "Last Meeting, there was a question that came up relative to the 1999 Bond Fund. I was supposed to email, but I figured that I would answer it in person." Chairman Lacey replied, "That is fine." Continuing, Mr. Stevenson then said, "There was a question about whether the 1999 Bond Fund was in fact the same Fund that we are looking to fund Magnolia Park out of and also the same Fund that we did the Lori Anne Lane construction with. Simple answer is `Yes'. The original construction of Lori Anne Lane was funded through the 1999 Bond Fund. When the receipts came in, it was placed what is now called the `Revolving Rehab Capital Fund'. If you look in your Budget, that Fund is `306', the original 1999 [Bond Fund] Construction Projects Fund is `305'. `305', the one we have earmarked to do some of the capital improvements in Magnolia Park with, and currently has a balance of nine hundred, ninety five thousand, five hundred and fifty dollars ($995,550.00). But, a number of projects have come out of that Fund including some of the [State Road] 434 Beautification and the Village Walk Project. We spent about maybe -fifty thousand dollars ($50,000.00) out of that and some park improvements to Central Winds [Park]. Again, the quadraplex homeowner conversion projects which we know as Kristi Ann Court, some of the Town Center planning, some traffic calming about one hundred thousand dollars ($100,000.00) and then the Trail and infrastructure known as Blumberg [Boulevard] in that area and we are still looking to do Magnolia Park out of that. CITY OF WINTER SPRINGS, FLORIDA MINUTES LOCAL PLANNING AGENCY SPECIAL MEETING -FEBRUARY 10, 2009 PAGE 2 OF 9 The proceeds that came in from the sale of the units over on Kristi Ann Court are called the Revolving Rehab Capital Projects Fund. That is currently carrying a Fund balance of -one million, twenty nine thousand and two dollars ($1,029,002.00)." Chairman Lacey asked, "What Fund number was that?" Mr. Stevenson replied, "`306' and those Funds are currently available for another project. We had identified -Lori Anne Lane and Cory Lane possibly for rehab projects in the future. So, those Funds are currently available for that because of the way the - 1999 Bond Fund Is structured. It does not do us a whole lot of good to pay that down before about 2019, I believe." Mr. Stevenson added, "They are the same Fund, but the proceeds went back into another Fund called the Revolving Rehab Fund `306' and those Funds are still there and they are available for another rehab project." Discussion. PUBLIC INPUT No one spoke. REGULAR REGULAR 600. Community Development Department -Planning Division Requests That The Local Planning Agency Continue Their Review, Comment And Recommendation To The City Commission On The Draft Elements Previously Distributed. It Is Expected That The Discussion Will Continue On The Conservation Element With New Discussion On The Intergovernmental Coordination Element. Ms. Eloise Sahlstrom, AICP, ASLA, Senior Planner, Community Development Department presented this Agenda Item and stated, "What you have in front of you are the LPA (Local Planning Agency) recommended version - I also gave you a cover sheet for `Housing [Element]' because it has a date on it and that will help you to keep track of your items. So, this Recreation and Open Space [Element] is based on your approvals from last time and then the Conservation [Element] is also based on your Approvals and I know there were some questions on some items and John [Baker, Senior Planner, AICP, Community Development Department] is prepared to address those with you. CITY OF WINTER SPRINGS, FLORIDA MINUTES LOCAL PLANNING AGENCY SPECIAL MEETING -FEBRUARY 10, 2009 PAGE 3 OF 9 I did want to note that there was one sentence I added to Policy 1.1.5: in the Conservation Element -and the Policy now reads, `Continue the City's tree protection ordinance to sustain natural vegetative filters for air pollution' and then added to that is, `Maintain trees on City controlled property according to publisher American Natural Standards Institute A300 standards and Florida Institute of Food and Agricultural Sciences Guidelines'. The reason I added that is, these are standard guidelines for the maintenance of trees and if we are trying to have trees, then we should also ensure that they are maintained appropriately." Ms. Sahlstrom added, "That was a recommendation from our City Arborist." Vice Chairman William H. Poe stated, "That would require a Motion to Approve that as Amended?" Ms. Sahlstrom replied, "That is correct." "I AM PREPARED TO MOVE TO ACCEPT THE MODIFICATION SUBMITTED BY OUR CITY ARBORIST TO (POLICY] 1.1.5:." MOTION BY VICE CHAIRMAN POE. SECONDED BY BOARD MEMBER HEATWOLE. DISCUSSION. VOTE: BOARD MEMBER KARR: AYE CHAIRMAN LACEY: AYE BOARD MEMBER HEATWOLE: AYE BOARD MEMBER REVICZKY: AYE VICE CHAIRMAN POE: AYE MOTION CARRIED. Mr. Baker presented information on `Greenhouse Gas' and was distributed to the Board Members. Vice Chairman Poe stated, "My recollection was that there was some question about the definition of Greenhouse Gas. I do not recall us striking it and if the Florida Statutes require us to address that, then I think probably we would need to leave Greenhouse Gas in there - as it is currently written." Board Member Rosanne Karr added, "I agree." There were no objections voiced. Ms. Sahlstrom stated, "Policy 1.8.3:, `Consider endorsing the U.S. Conference of Mayors Climate Protection Agreement' and the comment was `What is it' and `I do not think I can endorse it unless I know what it is' or even put it as a consideration for an endorsement." Chairman Lacey replied, "Correct." O Rte.. The U.S. Mayors Climate Protection Agreement information was distributed to the Board Members. CITY OF WINTER SPRINGS, FLORIDA MINUTES LOCAL PLANNING AGENCY SPECIAL MEETING -FEBRUARY 10, 2009 PAGE 4 OF 9 In response, Mr. Baker stated, "If we go back about a year, I prepared first an Informational Item to the City Commission. They wanted a full Agenda Item. So, on April 14th [2008] we had Regular Item `602' that addressed LEED (Leadership and Environmental Energy Design) Certification and Green Buildings, and we outlined a number of things such as two (2) laws that had been passed HB [HOUSE BILL] 697 where they talked about Greenhouse Gas reduction strategies and HOUSE BILL 7135 that were passed last year. The City Commission discussed this item; they decided to have aWorkshop - on July 21St of last year, we prepared an Agenda Item that had an update of the April 14th [2008] information - as an Addendum. We had speakers from UCF (University of Central Florida) who dealt with LEED (Leadership and Environmental Energy Design)." Board Member Karr asked, "What is involved in endorsing it?" Mr. Baker replied, "Basically, talks about the things that California is doing and the principles set forth in the Kyoto Protocol." Chairman Lacey stated, "The document we are looking at under [Policy] 1.8.3: says, `Consider endorsing the U.S. Conference of Mayors Climate Protection Agreement'." "SO MOVED." MOTION BY VICE CHAIRMAN POE. SECONDED BY BOARD MEMBER HEATWOLE. DISCUSSION. CHAIRMAN LACEY REITERATED, "MOTION TO APPROVE THE LANGUAGE OF [POLICY] 1.8.3: TO ENDORSE THE CONFERENCE OF MAYORS CLIMATE PROTECTION AGREEMENT." VOTE: BOARD MEMBER REVICZKY: AYE CHAIRMAN LACEY: AYE BOARD MEMBER HEATWOLE: AYE VICE CHAIRMAN POE: AYE BOARD MEMBER KARR: AYE MOTION CARRIED. Referencing Policy 1.8.11:, Chairman Lacey asked, "Last time, we substituted the most efficient tires where it had said `Low rolling resistance tires', are you suggesting to us that we revisit that decision?" Ms. Sahlstrom replied, "I would like to suggest that because there was a comment made, what does that mean to say, `the most efficient'." Chairman Lacey suggested that, "I would prefer to leave the language as is. Is there a discussion or a Motion to the contrary?" Board Member Karr asked, "Are you saying to leave it as `low resistance tires'?" Chairman Lacey replied, "No to leave it as `the most efficient tires'." Board Member Karr replied, "I will go with `the most efficient tires'." Chairman Lacey added, "If that is the will of the [Local Planning] Agency, then no further action is required." A O R~•a CITY OF WINTER SPRINGS, FLORIDA MINUTES LOCAL PLANNING AGENCY SPECIAL MEETING -FEBRUARY 10, 2009 PAGE 5 OF 9 Referencing the Intergovernmental Element, Ms. Sahlstrom stated, "There are comments from John (Baker) -that have not been addressed in this Element. We did not have time to prepare language relating to those comments, so what we will need to do is come back with that part next week for you, but we can go through what you do have." Discussion. Chairman Lacey remarked, "I am comfortable with the process we have used before and that would be when we get done with this, we will have a Motion to make whatever Policy changes we discussed and incorporate in that the editorial comments that are not Policy related that you would have to add to that. Rosanne [Karr], does that work for you?" Board Member Karr replied, "That is fine." There were no objections voiced. Tape I/Side B Referencing Policy 1.4.3:, under the second and third bullet, Board Member Karr suggested, "I would change the word, `impact' to `affect'. Ms. Sahlstrom replied, "In both cases. Okay." For Objective 1.5: Conservation Coordination., Board Member Karr suggested to take out, `Seminole County' before `School Board' and on [Policy] 1.5.3:, I think we spelled out -abbreviated the SWIM Program already -and we abbreviated the `St. John's River Water Management District already. Another comment is the word `Federal, State, and Regional', sometimes it is capitalized and some places it is not -just wanted that to be consistent." Ms. Sahlstrom noted the changes. Discussion ensued on editorial comments. Chairman Lacey asked, "I had a question on page VIII-11 where we talk about the Tourist Development Council (TDC). First of all, is the three percent (3%) -same bed tax that we are talking about for Jetta Point that the County is going to increase it by two percentage (2%) points?" Ms. Sahlstrom replied, "That is the source of the fund, the Tourist Development Council. I am pretty sure, because it is the Tourist Tax." Ms. Sahlstrom then stated, "I would have to check on that." Continuing, Chairman Lacey added, "Just need to follow up to make sure we have the most current number on that because that may be obsolete." Mr. Stevenson suggested, "Could we add language to the `three percent (3%) or as most recently amended', so if it increases, we do not have to change the language in the Comp[rehensive] Plan." Chairman Lacey replied, "Yes." A O a CITY OF WINTER SPRINGS, FLORIDA MINUTES LOCAL PLANNING AGENCY SPECIAL MEETING -FEBRUARY 10, 2009 PAGE 6 OF 9 Also in the Tourist Development Council paragraph, Chairman Lacey stated, `The City is able to receive funding', do we actually receive any funding out of that?" Ms. Sahlstrom replied, "I have no idea whether we have received any funding." Ms. Sahlstrom asked, "Do you want me to bring back some information?" Board Member Karr added, "I am curious about that too." Ms. Sahlstrom stated, "I will check on that." Vice Chairman Poe stated, "Same page, two (2) bullets down, `The Department of Children and Families provides a number of services, including the licensing of group homes, child care' etc. Also, what needs to be included in there is `agency for persons with disabilities'. Historically, they were under the umbrella of Department of Children and Family, they are a separate Agency -themselves now and they license those group homes that are provided for handicap citizens. So, you can include the Department of Children and Family and Agency for persons with disabilities, provides a number of services including the licensing of group homes." Next, Chairman Lacey remarked, "Several places we refer to AOL Time Warner and to Florida Power, is there any residue of those that still needs to be mentioned, or can we convert them all over to Bright House and Progress Energy." Ms. Sahlstrom replied, "I think we can." On page VII-12, Vice Chairman Poe stated, "The first bullet right at the bottom of the page, `The Mayor of the City of Winter Springs Commissioner'. I believe it is a City Commissioner that currently serves on that particular Board, so I believe it should read, `The Mayor of the City of Winter Springs or a Commissioner'." Ms. Sahlstrom suggested, "The Mayor of the City or his appointee'." There were no objections voiced. Referencing page VII-16, Vice Chairman Poe read, "It says Urban Beautification [Services] Division of Community Development is responsible for the coordination with this Agency -the City Arborist is the primary contact'." Vice Chairman Poe added, "My concern would be that the City Arborist as the primary contact. If we do not have a City Arborist, I would leave it just as the Community Development Department as the responsible agency." Ms. Sahlstrom then stated, "Okay, so we will strike that last sentence." There were no objections noted. Vice Chairman Poe pointed out consistency for `terms used' throughout the Element. Lastly, Chairman Lacey remarked, "There are a couple of places where you have blue print on the latest copy that basically looks like notes to yourself." Ms. Sahlstrom replied, "Those are John's [Baker] notes." Ms. Sahlstrom then added, "It was his opinion that we needed to expand that section to include more information - we can bring that back next time." A O CITY OF WINTER SPRINGS, FLORIDA MINUTES LOCAL PLANNING AGENCY SPECIAL MEETING -FEBRUARY 10, 2009 PAGE 7 OF 9 "I MOVE TO APPROVE THOSE MODIFICATIONS AND CHANGES WE HAVE MADE THIS EVENING TO THE INTERGOVERNMENTAL COORDINATION ELEMENT." MOTION BY VICE CHAIRMAN POE. SECONDED BY BOARD MEMBER REVICZKY. DISCUSSION. CHAIRMAN LACEY ASKED, "MOTION TO APPROVE THE CHANGES THIS EVENING AND WOULD THAT INCLUDE THE CHANGES TO COME FROM ROSANNE [KARR]?" VICE CHAIRMAN POE REPLIED, "ABSOLUTELY. VOTE: CHAIRMAN LACEY: AYE BOARD MEMBER HEATWOLE: AYE BOARD MEMBER KARR: AYE VICE CHAIRMAN POE: AYE BOARD MEMBER REVICZKY: AYE MOTION CARRIED. Ms. Sahlstrom asked Chairman Lacey, "The next Element that I need to be providing to you in a week, in order for you to have a week to review it is Infrastructure Element and I have not received the Draft from the Consultant yet. So, for Staff to be able to review it and get it back to them - I think that we need a little bit more turnaround time." Chairman Lacey asked, "On the Agenda for February 18th [2009], it is calling out the Draft Transportation Element." Ms. Sahlstrom replied, "Right. That is correct. The 18th [February 2009] is the Transportation [Element] which you have gotten tonight. I am thinking for the 25th [February 2009], it would be my preference to cancel the Meeting - and if your calendar would allow, we already have one on March 4th [2009] then have another one on March 11th [2009]." Vice Chairman Poe mentioned, "We have a Citizen's Advisory Committee Meeting at 7:00 p.m. on March 11th [2009], if that has any impact." Board Member Karr asked, "Do you want to make it March 10th [2009] or [March] 12th [2009]?" Ms. Sahlstrom replied, "The 10th [March 2009] would work fine." Chairman Lacey stated, "The 10th [March 2009] is good for me." Board Member Justin C. Reviczky replied, "That is good forme." Board Member Robert Heatwole stated, "The 10th [March 2009] is okay with me." Chairman Lacey asked, "What is your preference for time?" Board Member Heatwole replied, "6:30 [p.m.]." Board Member Karr stated, "That is fine with me." There were no objections. Chairman Lacey reiterated, "We will set that for -Tuesday, March 10th [2009] [6:30 p.m.]. Vice Chairman Poe stated, "And the 25th [February 2009] would be cancelled?" Ms. Sahlstrom replied, "Yes." O Qom.. CITY OF WINTER SPRINGS, FLORIDA MINUTES LOCAL PLANNING AGENCY SPECIAL MEETING -FEBRUARY ] 0, 2009 PAGE 8 OF 9 Lastly, Ms. Sahlstrom stated, "March 4th [2009] we will cover Infrastructure [Element] and on March 10th [2009], we will cover Future Land Use and probably the School Element." ~~ "HEARING SOME SCHEDULING CHANGES, I WOULD LIKE TO Q RECOMMEND THAT THE LOCAL PLANNING AGENCY MEETING SCHEDULE FOR THE 25TH OF FEBRUARY BE CANCELLED AND RESCHEDULED FOR MARCH 10TH [2009] AT THIS LOCATION AT 6:30 P.M." MOTION BY VICE CHAIRMAN POE. SECONDED BY BOARD MEMBER KARR. DISCUSSION. VOTE: BOARD MEMBER HEATWOLE: AYE BOARD MEMBER REVICZKY: AYE BOARD MEMBER KARR: AYE VICE CHAIRMAN POE: AYE CHAIRMAN LACEY: AYE MOTION CARRIED. Continuing, Ms. Sahlstrom stated, "The intent is to provide the City Commission with Chapters as they are ready and the City Attorney advised that the copies that we provide to the Commission be the entire strike-through - it will be astrike-through not based on the easy read. It will be astrike-through of the whole thing showing all the editions and strike-through. So, it will not be easy reading and it will be lengthy. I would guess that it would be appropriate for you to have a copy of that for reference at the Joint Meeting, but that you would not need that copy ahead of time -you would need it in April when you have the Meeting -would you agree with that?" Chairman Lacey replied, "So that we can see the differences so as we go through the discussion with the Commission, we will be able to make reference as to what has been changed." Ms. Sahlstrom then added, "You already have your recommendations, but this version will not be the same as what the Commission has because they will have strike-through that are not showing; because this was a hybrid. This was the easy read with some strike through. I think that for those Joint Workshops in April, you will need to have exactly what they have for reference purposes. For example, I am going to try to get the Housing Element out to the Commission either Friday or Monday." Continuing, Ms. Sahlstrom stated, "I asked the Attorney how to proceed, if I should have an easy read with some highlights or what I should be doing and he suggested that they get an entire strike-through copy with all the added text and strike- through as well as a summary highlighting the new policies, so that is the way that I will proceed." CITY OF WINTER SPRINGS, FLORIDA MINUTES LOCAL PLANNING AGENCY SPECIAL MEETING -FEBRUARY 10, 2009 PAGE 9 OF 9 ADJOURNMENT ~ Chairman Lacey adjourned the Special Meeting at 7:40 p.m. ~_."~ ~~ RESPECTFULLY SUBMITTED: ~.~ ~_ JOAN L. BROWN DEPUTY CITY CLERK APPROVED: CHARLES LACEY, CHAIRMAN PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY NOTE: These Minutes were approved at the 2009 Regular Planning And Zoning Board/Local Planning Agency Meeting.