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HomeMy WebLinkAbout1998 02 04 Other MINUTES PLANNING AND ZONING BOARDILPA JANUARY 21,1998 -REGULAR MEETING I. CALL TO ORDER. PLEDGE OF ALLEGIANCE The Planning and Zoning BoardlLPA meeting was called to order Wednesday, January 21, 1998 at 7:00 p.m. by Chairman William Fernandez in the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). The Pledge of Allegiance followed. ROLL CALL Bill Fernandez, Chairman, present Tom Brown, Vice Chairman, present Gene Lein, present Carl Stephens, present Rosanne Karr, arrived at 7: 19 p.m. ALSO PRESENT Ronald W. McLemore, City Manager Charles C. Carrington, AlCP, Community Development Director Tom Grimms, AlCP, Comprehensive Planning/Zoning Coordinator APPROVAL OF THE JANUARY 7. 1998 PLANNING & ZONING BOARDILPA REGULAR MEETING MINUTES Chairman Fernandez asked Vice Chairman Tom Brown about their comments as reported in Vice Chairman's Motion on page eight (8). Board Member Gene Lein also asked Vice Chairman Brown to clarifY his comments in the fifth paragraph on page two (2) of the minutes. The motion to adopt the minutes ofJanuary 7, 1998 was carried by consensus of the Board. II. REGULAR AGENDA A, Discussion of Various Planning Matters With Ronald W McLemore, City Manager and Charles C. Carrington, AICP, Community Development Director. Mr. Lein first addressed Mr. Ronald W. McLemore, City Manager with a clarification of his previous comments regarding the possible establishment of an annexation committee. Vice Chairman Brown said that he was glad that the City Manager was in attendance at tonight's meeting, and he hoped that Mr. McLemore would explain some of his ideas for the City of Winter Springs and future growth, and what the Manager would suggest that the Board focus on. MINUTES PLANNING AND WNING nOARDILPA JA>'IlJARY 21.1998. REGULAR MEETING PAGE20FS Mr. McLemore spoke about goals, building an econometric model of this community, and how annexation has to be a key component for the ongoing progress and growth of the City of Winter Springs. Board Member Rosanne Karr arrived at 7:19 p.m. Mr. McLemore further spoke on Wagner Station, and how this development can be very successful with the right planning and the right demands placed on the developer. He further commented on the 434 Corridor; the newly proposed Town Center; and short versus long economic cycles. There were further comments by Mr. McLemore regarding the areas that may be considered as opportunities for annexation (for instance, South to Red Bug Lake Road); and how there is intense competition, in terms of annexation, between the cities of Casselberry, Oviedo, and Winter Springs. Urban renewal was also brought up by Mr. McLemore as a most important task in terms of areas in the City that are "dying" and in need of attention. Mr. McLemore also mentioned the sixty plus four-plex's in the City which have problems with ownership and management, as well as related problems with crime. Mr. McLemore further spoke of the new Town Center - design standards; the newly hired Consultants to help realize the envisioned plans; and emphasizing the "long cycle" in terms of giving back to the community for years and years to come. He also spoke on the proposed Battle Ridge development and annexation of other areas. Regarding the annexation issue, Mr. McLemore commented that usually Water and Sewer, and Police and Fire services are offered as the key selling points in this arena - however, if the County is already offering Water and Sewer, then really all we have left to offer are Police and Fire services. As for the City of Winter Springs, he felt that our Police Department was quickly becoming one of the finest law enforcement organizations (in the country)! In addition, Mr. McLemore mentioned that Code Enforcement was also very important to a community and that our Code Enforcement Staff was improving and there were plans for continued growth in this department. In terms of Fire and EMS services, Mr. McLemore agreed that the Fire Services throughout the county were tough to beat, but that the City of Winter Springs offered outstanding EMS services! Mr. McLemore added "We have to sell quality. IL.ifwe want to annex...these areas, we've got to sell quality! They've got to want to come here - because this is the community they want to be in... that name means something"! There was further discussion about how excellent Police, Code Enforcement, Fire and EMS services really helps to make a community a desirable place to live - in addition to improving the infrastructure. He also spoke on improving the relationship with the Tuscawilla Home Owner's Association. Mr. McLemore further added that every annexation issue is different - and one has to understand what the issues are, as they apply to each particular situation. MINUTES PLANNING AND WNING nOARD/LPA JANUARY 21, 1998. REGULAR MEETING PAGE 3 OF 5 Board Member Rosanne Karr thanked the City Manager for attending the meeting and asked Mr. McLemore about the possibility of higher taxes as a result of more annexation. Mr. McLemore responded by saying that it was so important to know the true issues that are important to a community, and to answer those concerns. Mr. McLemore mentioned again, that a good law enforcement organization was one of those factors that really made a difference in a community. Ms. Karr then asked Mr. McLemore if he was modeling Winter Springs after any other cities in the country? Mr. McLemore stated that he really had a broader kind of vision, rather than specifically detailed ideas. However, he said that "What I want the community to be is...is to be - an outstanding community...that has a sense of local...of locale, and a sense of community...and, that with...obviously very high quality...and it has some cultural sustainability to it". Mr. McLemore then mentioned exclusive communities and areas that have been successful, and how we could follow such successful models. There was further discussion about the Consultants (Dover-KoW) that have been selected to design the new Town Center, and how they have had significant success with other projects that they have been involved with. Mr. Brown congratulated Mr. McLemore about the positive direction that he has provided to the City, especially in terms of the new Town Center. Chairman Fernandez asked about re-doing the maps; enclaves; reviewing the by-laws with the City Attorney; and progress with the Battle Ridge development. Mr. McLemore said that he and Charles Carrington would be in contact with Robert Guthrie, (City Attorney) regarding the review of the by-laws, but that due to some of Mr. Guthrie's present obligations, this would have to take place at a later date. Regarding the issue of enclaves _ Mr. McLemore summarized that "As far as annexation is concerned - enclaves...it's going to be when they voluntarily want to come in, or under ten (10) acres, or...when they change hands". There was further discussion about the proposed Winn-Dixie location/property. Tom Grimms addressed Chairman Fernandez' question regarding new maps. He stated that this was on hold until the Battle Ridge development had been resolved. Mr. Grimms hoped that in the future we could go with the county's "GIS" maps, which would be easier to update. Chairman Fernandez asked about having Staff member's credentials available, should such information be needed. Mr. Carrington stated that he would get the Board this information. Mr. Carrington further added that "We're here to serve you...we're here to give you all the technical advice that you could possibly need to make that decision. We're here to make sure that it is legally done, and it's properly advertised. That when the matter comes before you - it's ready for a decision". MINUTES PLANNING AND ZONING nOARD/LPA JANUARY 21,1998. REGULAR MEETING PAGE40F5 Mr. Carrington spoke about the Design Consultants for the new Town Center, and what some of the steps were in this design process. He said that there would be various meetings from February lIth through February 20th with the Consultants. Mr. Lein asked if this Board would be included in this process. Mr. Carrington said that all of the Boards would be invited to attend some of the meetings - not as Board members, but as individuals who represent and care about our community and are willing to offer their feelings and ideas. Mr. Carrington added that "Somewhere in this community - there's a great idea for something...and what we need to do is find it". He added that the design process will be very concentrated and intense, and in fact we should see an actual "model" by the 20th of March. Discussion continued on "urban villages", the many new concepts that our City's new Town Center could encompass, and how the new "Trails System" project will be involved. Mr. Carrington briefly eXplained the current delays in this project. Mr. McLemore then drew a chart (see below) which outlined the different roles that are involved with being a Planning Commission, and how each applied to the recent Battle Ridge situation (as an example) - with regard to laws; policies; "urban services"; and what information is provided to the Board, in order for them to make a decision. He further explained the differences in the Board's roles and the Staff's roles. There was further discussion regarding the Manager's comments by members of the Board. PLANNING COMMISSION ~~ Planning Planning VIsion Regulation Mode Mode Goal: Plan Goal: Compliance City Council Planning Commission Legislative/Discretionary Tech1tical . , ' .. MINUTES PLANNING AND WNING nOARDILPA JANUARY 21,1998. REGULAR MEETING PAGE ~ OF ~ Ms. Karr spoke on public input. Mr. Lein spoke on the developer's input and potential compliance. Board Member Carl Stephens asked about lay people versus technical experts on planning boards; and public input. Mr. McLemore and Mr. Carrington both stated that if the Board wants or needs additional information from Staff, that by all means, they should request this from Staff and simply defer the motion until all of their questions and concerns have been fully answered. Mr. Stephens also asked that when Staff put their findings together, could they also address some of the objections or problems that might possibly arise. There was further discussion. The Board was told that if they wanted to provide the City Commission with a report on why they could not agree with the findings from Staff, and that this would be perfectly fine. Vice Chairman Brown said that the last discussion was enlightening and helpful, as to what the true issue of "compliance" is. There was further discussion as to what options the Board has, if they have not received enough information to make a decision. B. UpdatelReview on the Evaluation and Appraisal Report (EAR) of the City's Comprehensive Plan This item was deferred until the second meeting in February, with consensus of the Board. Vice Chairman Brown asked if they could specifically review pages 32 - 38, as this pertains to the City's parks. Also, could a Staff member advise the Board on these matters. It was suggested that perhaps Brook Seall, Kip Lockcuff or Alan Hill may be able to assist the Board. The Board then suggested that they further discuss this at the next meeting, and all agreed. m. FUTURE AGENDA ITEMS February 18, 1998 Meeting A. UpdatelReview on the Evaluation and Appraisal Report (EAR) of the City's Comprehensive Plan. IV. ADJO~NT Chairman Fernandez adjourned the meeting at 10:08 p.m. with consensus of the Board. Minutes respectfully submitted by: Andrea Lorenzo-Luaces, Deputy City Clerk City of Winter Springs, Florida BOARDS/pIllJUIingtry9798/minuleslO 12198.doc