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Home My WebLink About2007 01 22 Consent 408 R.A. Rogers Construction Company COMMISSION AGENDA EMERGENCY ADD-ON ITEM 408 Consent January 22. 2007 Meeting MGR. /Dept. REQUEST: City Manager requesting authority from the City Commission to enter into an emergency contract with R.A. Rogers Construction Company to construct sidewalk improvements in front of Building 3 in the Town Center in an amount not to exceed $66,736. PURPOSE: This agenda item is needed for the City to partner with the James Doran Company (JDC) to change the scope of sidewalk construction on the Tuskawilla Road side of Building 3, in the Town Center, in time for opening of Building 3. CONSIDERATIONS: · Town Center Building 3 is currently under construction at the northwest comer of Tuskawilla Road and Tree Swallow Drive. Building 3 is expected to be complete within the next 30-60 days. · The original design plans for Building 3 maintained the existing angled on-street parking in front of the building along Tuskawilla Road. · The City desires to have the on-street parking in front of Building 3 converted to parallel parking to create wider sidewalks along Tuskawilla Road, similar to the existing sidewalks in front of buildings 1 and 2. In addition, the Building 3 finished floor elevation has been set based on the planned conversion to parallel parking. Based on this finished floor elevation, it would be difficult to maintain the existing diagonal parking and still meet sidewalk design standards. · The City had originally planned to complete the conversion to parallel parking in front of Building 3 as a City project at a later date. However, with the ongoing construction of Building 3 there is an opportunity to partner with JDC and complete this conversion now by the same contractor (R.A. Rogers), who is constructing Building 3. This approach expedites the project, minimizes the potential for 012207_ COMM _Emergency _Add_ On_Consent 408 Emergency Add-On Consent Item #408 January 22, 2007 Page 2 of 3 construction conflicts, and reduces the City's costs by eliminating items such as demolition and mobilization fees. · The change to parallel parking in front of Building 3 converts the 10 existing angled spaces into 5 parallel spaces, for a net loss of 5 parking spaces. EMERGENCY STATUS: · The sidewalk area in front of Building 3 is a public safety hazard due to demolition of public sidewalk that was required for construction of the new building. · The James Doran Company has tenants scheduled to move into Building 3 within the next 60 days. · The sidewalk in front of Building 3 must be complete before tenants can occupy the building. · In order to meet the planned opening date for Building 3 it will be necessary for the City to proceed immediately with construction under a negotiated contract with R.A. Rogers Construction Company in order to coordinate building construction with sidewalk construction in the most expeditious manner. LEGAL AUTHORITY: · Florida Statutes, Section 255.0525(a) allows municipalities to negotiate construction projects in an amount less than $200,000 without bidding. · City Code, Section 2-152(vii) allows the Commission to make emergency purchases without bids when the Commission deems the purchase to be within the best interest of the City. FUNDING: Funding for the Building 3 Sidewalk Project is the Road Improvements Fund (115- 65000-30011) in an amount not to exceed $66,736. RECOMMENDATIONS: It is recommended that the City Commission do the following: 1) Make a finding that an emergency condition exists to warrant emergency authorization and funding for the Building 3 Sidewalk Project, due to the fact that the time involved to publicly bid this project creates a hardship on the Developer (JDC) and extends a public safety hazard. 2 Emergency Add-On Consent Item #408 January 22, 2007 Page 3 of 3 2) Authorize the City Manager to enter into an emergency contract with R.A. Rogers Construction Company to construct sidewalk improvements for the Building 3 Sidewalk Project in the amount of $66,736. A TT ACHMENTS: A) Building 3 Sidewalk Project Design (August 21, 2006) B) R.A. Rogers Cost Breakdown (January 17, 2007) COMMISSION ACTION: 3 Attachment A W.S. Town Center Bldg. 3 and .. Side-Walk Re-Design WInter Springs, Florida Plan PLAN AND DETAILS A2 ATTACHMENT B R.A.ROGERS CONSTRUCTION COMPANY January 17, 2007 John Bolton James Doran Company 216 Seven Farms Drive Charleston, SC 29492 RE: Winter Springs Town Center Bldgs 3 &16 Cost Issue No: 47 The cost to incorporate Starmer Ranaldi Planning & Architecture Inc. "Bldg. 3 and 4 Side~Walk Re-Design" sheets A 1 and A2 dated August 17, 2006 $66,736. Please find attached the cost breakdown your review. Please also consider the following when evaluating the numbers. 1. We have not included building permit costs as a part of this cost. 2. We have not included any electrical work to new tree wells or for Progress Energy. 3. We have not included any landscape work.. 4. We have not included any work beyond the Building 3 limits. This cost is based on all work from Tree Swallow Drive north up to and including the sixth tree well. Additionally, you have requested an estimate for sidewalk only to tie in to the building and the existing sidewalk and hardscape section. We've estimated this cost to be $3,329. Please allow for 4 to 5 weeks for paver delivery and installation work will follow. If this cost is acceptable, please sign the attached proposal and fax back to my attention. Sincerely, R. A. Rogers Construction Company, LLC Project Manager PC: James Doran Company, Mr. Stan Marcizkowski 234 N. Westmonte Drive, Suite 2000 . Altamonte Springs, Florida 32714. Phone (407) 339-4001 . Fax (407) 339-4911 www.rarogers.com. Lie. #CGC045424 R.A.ROGERS CONSTRUCTION COMPANY COST ISSUE / PROPOSAL QUOTATION NO. 47 PROJECT: WINTER SPRINGS TOWN CENTER BLDGS 3 AND 16 QUOTE NO. 47 DATE QUOTED 1/17/07 TO: JOHN BOLTON PROJECT NO 055385 JAMES DORAN COMPANY ARCH. PROJECT NO. 216 SEVEN FARMS DRIVE DAYS ALLOWED CHARLESTON, SC 29492 FOR APPROVAL: 30 (PHONE) 843-881-7550 (FAX) 843-849-6765 REQUESTED EXTENSION DESCRIPTION: OF TIME IN DAYS: 30 STAMMER RANALDI PLANNING & ARCHITECTURE INC "BLDG 3 AND 4 SIDE-WALK RE-DESIGN SHEETS A1 AND A2 DATED AUGUST 17, 2006 JAY BROWN PE, PROJECT MANAGER R.A. ROGERS CONSTRUCTION COMPANY COST ISSUE / PROPOSAL QUOTATION NO 47 PROJECT: WINTER SPRINGS TOWN CENTER BLDGS 3 & 16 WORK BREAKDOWN PAGE 1 PROJECT NO. 055385 DATE: 1/17/07 $8,095