Loading...
HomeMy WebLinkAbout2007 01 22 Consent 407 Approval of 1-8-07 Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING JANUARY 8, 2007 CALL TO ORDER The Regular Meeting of Monday, January 8, 2007 of the City Commission was called to Order by Mayor John F. Bush at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, present Deputy Mayor Sally McGinnis, present Commissioner Robert S. Miller, present Commissioner Rick Brown, present Commissioner Donald A. Gilmore, arrived at 5:16 p.m. Commissioner Joanne M. Krebs, arrived at 5:18 p.m. City Manager Ronald W. McLemore, arrived at 5:16 p.m. City Attorney Anthony A. Garganese, arrived at 5: 17 p.m. After a moment of silence, Mayor Bush led in the Pledge of Allegiance. PUBLIC INPUT Commissioner Donald A. Gilmore arrived at 5: 16 p. m. City Manager Ronald W. McLemore arrived at 5:16p.m. Mr. Dave Humbarger, 988 Shetland Avenue, Winter Springs, Florida: Mayor Bush stated, "He is opposed to Traffic Calming, '303', and '604', but he does not wish to address the Commission." City Attorney Anthony A. Garganese arrived at 5: 17 p. m. Commissioner Joanne M Krebs arrived at 5: 18 p. m. Mr. Roger Fisher, 800 Dyson Drive, Winter Springs, Florida: Mayor Bush remarked, "Also is opposed to the Traffic Calming, '303', and does not wish to address the Commission. " r--a r,...., ~ -- .. rr:; ,.... . ,.... . c: :z: ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 2 OF 31 Mr. Charles Jenkins, 759 Sybilwood Circle, Winter Springs, Florida: spoke of Trotwood Park; hearing whistles during the evening at his home; that the Opening/Closing times were vague; and mentioned a Petition. Mr. John Wells, 761 Sybilwood Circle, Winter Springs, Florida: noted safety concerns with sporting balls; suggested some changes for the Park near his home; and noted noise problems. Mr. Bill Christie, 3520 Wild Eagle Run, Oviedo, Florida: as the President of the Central Florida United Soccer Club he mentioned that they use the fields; said some buffers should be installed; and spoke of whistles and car lights. Mr. Christie then said, "I am with you in reducing the noise. Whistles are inappropriate for Soccer. I am hoping that's not mine, but we will check that." Mr. Art Gallo, 199 Nandina Terrace, Winter Springs, Florida: representing the Seminole Lacrosse Club, Mr. Gallo suggested the City put in some netting, and mentioned that whistles are used in Lacrosse games. Mr. Karl Hodges, 908 Arabian Avenue, Winter Springs, Florida: commented that he was opposed to shutting down the Park; and also mentioned he is opposed to Traffic Calming devices. Mr. John Mason, 601 Timberwilde Court, Winter Springs, Florida: as the Vice President of Winter Springs Babe Ruth, Mr. Mason said that they need places to practice and to hold games. Mr. Mason then spoke on safety and car lights, and working with the City. Mr. Bob Rucci, 973 Turkey Hollow Circle, Winter Springs, Florida: wished the City Commission a happy New Year; asked if they could give a presentation at the next Commission Meeting; and also noted a tree donation. Mr. Edward Martinez, Jr., 205 Little Creek Lane, Winter Springs, Florida: wished everyone a happy New Year; spoke of a twenty-five thousand dollar ($25,000.00) donation to a Chamber of Commerce, and donated an audiotape related to this issue to the City. Mr. Albert G. Mirand, 358 Mohawk Trail, Winter Springs, Florida: representing Tuscawilla Trails residents and the "Wall Committee"; and mentioned his colleague Fred Barone who was ill and thanked Members of the City Commission for checking on him. Mr. Mirand also noted that the City owns a right-of-way in relation to this project. Ms. Bette Comstock, 1095 Cheyenne Trail, Winter Springs, Florida: Mayor Bush stated, "Bette does not wish to address the Commission, but she is in favor of the wall." ,-, ~-, ;: M ,..... I ,..... . ~ ~. ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 3 OF 31 .:..:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEM WAS DISCUSSED NEXT, AS DOCUMENTED, FOLLOWED BY THE REST OF PUBLIC INPUT. .:..:. REGULAR AGENDA REGULAR 302. Office Of The City Manager . Requesting The City Commission Set A Date For A Special Meeting To Review Tuscawilla Trails' Request For A Buffer Wall Between Tuscawilla Trails And Jesup's Reserve. With discussion on a possible date for this Workshop, Mayor Bush suggested, "6:30 {p.m.J on the 3Uh {January 2007J. Okay with everybody?" Deputy Mayor Sally McGinnis remarked, ttGood." Commissioner Rick Brown noted, ttGood for me." Commissioner Krebs stated, "Good." No objections were voiced. Mayor Bush then added, "January 3Uh, {2007J, that is a Tuesday at 6:30 p.m., right here. " PUBLIC INPUT Mr. John Drehoff, 105 Atrium Court, Winter Springs, Florida: has coached Soccer and Lacrosse; mentioned he was on a Committee that helped re-design Trotwood Park; and asked that that facility not be taken away. Ms. Charlene Aucoin, 1131 Seafarer Lane, Winter Springs, Florida: did not address the City Commission, and Mayor Bush stated, "1 think you are opposed to removing - sporting activities from the Park." Ms. Barbara A. Fichthorn, 623 Morgan Street, Winter Springs, Florida: did not address the City Commission, and Mayor Bush stated, "Also, you are opposed - the new policies, 1 think you need to wait and hear what Chuck [Pula, Director, Parks and Recreation Department] has got to say." Ms. Patricia Henry, 763 Sybilwood Circle, Winter Springs, Florida: stated, "1 don't want - all activities removed from the Park - so 1 would be opposed to that"; and said she agreed with Mr. Pula on the lighting. Ms. Ann Nicholson, 870 Dyson Drive, Winter Springs, Florida: did not address the City Commission, and Mayor Bush stated, "Opposed to Traffic Calming on Dyson [Drive]." Mr. H H Joseph Nicholson, 870 Dyson Drive, Winter Springs, Florida: did not address the City Commission, and Mayor Bush stated, "Also is opposed - to Traffic Calming." ~ r-, :: IE:""" . rv=: ,.... . ,.... . -c: ~ . ; - CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 4 OF 31 Ms. Dana Jones, 902 Arabian Avenue, Winter Springs, Florida: entered a signed Petition into the Record and stated, "Seventeen (17) out of twenty-four (24) have signed, opposed to Traffic Calming." Ms. Pamela Carroll, 865 Dyson Drive, Winter Springs, Florida: wished everyone a happy New Year; handed out a document related to a previous Straw Ballot; and spoke of the Ballots. Ms. Carroll then mentioned Tuscawilla Homeowner's Association Meeting discussions on a related Vote. Ms. Phyllis Yoder, 914 Arabian Avenue, Winter Springs, Florida: did not address the City Commission, and Mayor Bush stated, "Is opposed to Traffic Calming on Dyson [Drive]." Mr. Jack Yoder, 914 Arabian Avenue, Winter Springs, Florida: did not address the City Commission, and Mayor Bush stated, "Is also opposed to Traffic Calming and he also says that he is opposed to having a Workshop - it is not needed." Tape l/Side B Mr. Randy Faires, 916 Arabian Avenue, Winter Springs, Florida: did not address the City Commission, and Mayor Bush stated, "Is opposed - to Traffic Calming." Mr. Michael Saporito, 607 Morgan Street,' Winter Springs, Florida: noted he was opposed to Traffic Calming, and suggested if the Traffic Calming devices have to be used, that they instead should be used on Arabian Avenue and Shetland Avenue. Mr. Saporito also suggested they were a waste of money. Ms. Barbara A. Fichthorn, 623 Morgan Street, Winter Springs, Florida: did not address the City Commission at this time, and Mayor Bush stated, "Is opposed to Traffic Calming. " Mr. Tibor C. Osztroviczky, 1005 Dyson Drive, Winter Springs, Florida: did not address the City Commission, and Mayor Bush stated, "Is also opposed." Mr. Steven Thompson, 810 Dyson Drive, Winter Springs, Florida: spoke on the previous Straw Ballot; and a poll that he personally did which showed him the majority said that they did not want those devices installed on the street." Ms. Carol Saporito, 607 Morgan Street, Winter Springs, Florida: did not address the City Commission at this time, and Mayor Bush remarked, "Is opposed - to Traffic Calming." Mr. Moti Khemlani, 605 Morgan Street, Winter Springs, Florida: spoke of democratic actions; taxes; and Traffic Calming devices. ,..-, r--, ;:- -- .' ~ ,--. . ,--. . l:! ~ . ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 5 OF 31 Mr. Joseph Coluccio, 751 Sybilwood Circle, Winter Springs, Florida: spoke of safety; thanked the Parks and Recreation Department; and also mentioned that he wanted to help the residents on Sybilwood Circle. Mr. Randy Faires, 916 Arabian Avenue, Winter Springs, Florida: now addressed the City Commission, and suggested a hedge be added to help the residents near the Park. On the Dyson Drive issue, Mr. Faires suggested Traffic Calming should also be added on Arabian A venue; and noted his concern with drainage and easements. .:..:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEM WAS DISCUSSED ALONG WITH AN ITEM NOTED UNDER REPORTS, AS DOCUMENTED. .:. .:. REGULAR AGENDA REGULAR 303. Public Works Department Requesting The City Commission Set A Date For The Dyson Drive Traffic Calming Workshop. Commissioner Krebs stated, "I also have something under my Seat and so I might say that I would just bring that up because it kind of coincides." REPORTS REPORTS 604. Commission Seat Five - Joanne M. Krebs Dyson Drive Traffic Calming. Discussion followed on these issues. Commissioner Robert S. Miller stated, "I am not in favor of another Straw Ballot. I am not in favor ofa Workshop either. I am in favor of just dropping it." MAYOR BUSH ASKED, "DO YOU WANT TO MAKE THAT A MOTION?" "SO MOVED." MOTION BY COMMISSIONER MILLER. SECONDED BY COMMISSIONER KREBS. DISCUSSION. ,......, r-, ::: IE. .. ~ ,.... I ,.... Ii -c ~. ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE60F 31 VOTE: COMMISSIONER MILLER: AYE COMMISSIONER BROWN: AYE COMMISSIONER GILMORE: AYE DEPUTY MAYOR McGINNIS: NAY COMMISSIONER KREBS: AYE MOTION CARRIED. .:..:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEM WAS DISCUSSED NEXT, AS DOCUMENTED, FOLLOWED BY THE REST OF THE AGENDA. .:. .:. REGULAR AGENDA REGULAR 300. Parks And Recreation Department Requesting That The City Commission Review The Information In This Agenda Item And Decide If They Want To Implement Any New Policy(s) Related To Youth Team Practices At Trotwood Park.. Mr. Chuck Pula, Director, Parks and Recreation Department presented this Agenda Item. Commissioner Gilmore suggested, "The other issue of night-time play turning headlights on - I would certainly think that the Police Department could - donate a few minutes at dark or dusk to go by the Park and make sure no one is doing this and if they are, have them turn them off and run them out of there. Can't this be done?" Commissioner Gilmore then asked, "Can the Police Department come by at dusk, and close it down?" Captain Glenn Tolleson, Police Department said that depending on available staff, "Typically, we would try to do that. And we will continue to make that a part of that zone. " Commissioner Miller noted, "Someone mentioned here tonight - we probably ought to have in the rules and regulations over there - and that is - if somebody is hitting golf balls in Trotwood Park, I think there ought to be a Notice up that says - and if they are doing that, they shouldn't be." In agreement, Commissioner Krebs stated, "Yes." Deputy Mayor McGinnis suggested a clarification be made related to "Dusk" and "Dark. " Commissioner Krebs stated, "I was looking at 2., and it talks about the ending times for regular - the time is 8:00 p.m., and for Daylight Savings is 6:00 p.m." Commissioner Krebs mentioned, "I think it - might need to be reversed." ,-, r-, ~ .. ~ ~ ,...... I ,...... I :.-~ ; . - . CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 7 OF 31 Commissioner Krebs added, "I also agree with Commissioner Gilmore in what he had to say." Continuing related to Attachment 2, Commissioner Krebs remarked, "Maybe to Captain Tolleson's remarks, there should be something in there - 'Failure to abide by the rules could result in a permit termination'." Commissioner Brown suggested, "I wonder if we couldn't make this without making it too difficult for enforcement, if we couldn't make it a little bit more concrete, something along the lines of everybody has to be out by 'x' time, so that the residents know when everybody should be gone, would make enforcement easier, because anybody there after a certain time, whatever the designated time is, would be in violation and there wouldn't be the subjectivity of what is dusk, what is dark." Next, Commissioner Brown suggested, "I wonder if we couldn't make it a requirement that players not picked up immediately, have to wait with the coach in that circle area, before the field area. Whether we go forward and put a gate there so we can close the park at night or whether it is just in that circle area so that they are away from the homes and the lights can stay on at that point, and it wouldn' be quite the intrusion into the neighbors yards and properties." Mr. Pula responded, "We could definitely work with the Leagues In terms of the designated spot where they need to go - for pick-up." Commissioner Gilmore mentioned that "We just have to define what dusk is and that is when the sun goes below the horizon." Regarding whistles, Commissioner Gilmore added, "You could come up with a whistle that is - not heard for a quarter of a mile away but would certainly do the job for the players on the field and reach a standard on whistles rather than just letting somebody pick up - a whistle." Furthermore, Commissioner Gilmore suggested, "Come up with a standard whistle. My comment is define dusk for them and get them out at that time." Manager McLemore commented, "Our intent here to say that this Park is closed at a certain time and nobody can enter it, or are we trying to say that organized activity is over at a certain time?" Commissioner Krebs remarked, "Organized activity." Deputy Mayor McGinnis noted, "Yes." Commissioner Gilmore stated, "I would not use the word 'Organized activities'." Commissioner Brown suggested, "I think we need to just set a seasonal time, whether that be 6 [p.m.] or 7 [p.m.] or 8 [p.m.], so that we know when violations occur, and we can say with certainty whether they are, or not." Mayor Bush said to Mr. Pula, "Can you come up with that?" Mr. Pula responded, "We can but - it does create some problems." ,......, r--, :: K. ~ rv-:: ,.... . ,... . ~ ~ . ; ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 8 OF 31 Continuing, Mayor Bush remarked, "One of the things that Chuck [Pula] has mentioned here Commissioners, that we haven't talked about - the estimated seventy-five thousand dollars ($75.000.00) to put in landscaping which he thinks will be of some help." Commissioner Miller stated, "I think we should revisit that in four (4) months maybe." Commissioner Gilmore noted, "To help define when it is too dark to play, you could very easily put a photocell up there or a couple of them, so that when they turn on the lights, that is an indication that it is time to quit playing and those could be calibrated accordingly." Deputy Mayor McGinnis remarked, "That is a good idea." Mayor Bush said, "With all the recommendations, Commissioner Miller has recommended - from 120 to 180 days before this is revisited with changes - we suggested. " COMMISSIONER MILLER ADDED, "WE COULD REVISIT THE BERM AND THE TREEING AND ALL THOSE OTHER THINGS THAT ARE STILL A PROBLEM WITH, THE ENHANCED ENFORCEMENT THAT YOU HAVE ALREADY GOT." COMMISSIONER MILLER ADDED, "THAT IS A MOTION - 180 DAYS." MOTION BY COMMISSIONER MILLER. MAYOR BUSH STATED, "COMMISSIONER GILMORE SECONDED IT." DISCUSSION. DEPUTY MAYOR McGINNIS SAID, "AT THE END OF THAT PERIOD, WE WOULD WANT FIRM STATISTICS AND NUMBERS ON HOW THIS HAS WORKED." COMMISSIONER MILLER ADDED, "IF WE ARE GETTING COMPLAINTS - THE PEOPLE WANT TO COME BACK AND REVISIT THIS, WE WILL TAKE ANOTHER LOOK AT IT." COMMISSIONER KREBS ADDED, "I JUST WANTED TO MAKE SURE THAT - COMMISSIONER MILLER'S MOTION WAS - YOU WERE GOING TO WORK OUT, WHATEVER YOU WERE GOING TO WORK OUT, AND YOU WERE GOING TO REVISIT ALL THE REST OF THE STUFF." VOTE: COMMISSIONER BROWN: AYE COMMISSIONER GILMORE: AYE DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. ,.-" r-' ~-- M ~ I ,.... I G :..- ; ~ :A CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 8, 2007 PAGE 9 OF 31 A WARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 200. Not Used. REGULAR 301. Office Of The City Manager Requesting The City Commission Set A Date For A Special Meeting To Review The Pension Attorney's Revision And Update Of The City Of Winter Springs Defined Benefit Pension Plan Document. Manager McLemore stated, "This is a Workshop." Mayor Bush added, "This will be a Workshop - okay." Commissioner Krebs suggested, "Monday the 5th [of February 2007]?" Ms. Sahlstrom addressed the City Commission and suggested that the following Agenda Item ('304') could be held on the 5th of February, 2007. Discussion. Regarding starting this Workshop, Commissioner Krebs stated, "I can be here by 5:15 [p.m.]." Mayor Bush stated, "Let's do the Pension - at 5:15 [p.m.]." In terms of the Workshop on the Pension issue, Manager McLemore suggested, "I am confident, it is a two (2), maybe three (3) hour Meeting." .:..:. AGENDA NOTE: THE FOLLOWING TWO (2) REGULAR AGENDA ITEMS WERE DISCUSSED SIMULTANEOUSLY, FOLLOWED BY THE REST OF PUBLIC INPUT, AND THE REST OF THE AGENDA. .:..:. ,....., r.......' :: 10: ~ rv=: ,.... . ,.... . ~ ~ ; . .. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8,2007 PAGE IOOF31 REGULAR AGENDA REGULAR 301. Office Of The City Manager Requesting The City Commission Set A Date For A Special Meeting To Review The Pension Attorney's Revision And Update Of The City Of Winter Springs Defined Benefit Pension Plan Document. REGULAR 304. Community Development Department - Planning Division Requests That The City Commission Establish A Date For A Joint City Commission And Local Planning Agency Workshop. [The Purpose Of The Workshop Is To Identify Possible Subject Matter (Issues) To Be Addressed In The Evaluation And Appraisal Report (EAR) And Prepare A Draft List That Will Be The Basis For Discussion At A Subsequent Public Workshop With The Local Planning Agency.] Mayor Bush stated, "5: 15 [P.M.] - talk to the - other Members of the other Committee to see if that is a problem and then we will start the Pension one at 7 :00 p.m. - SO, 5: 15 [p.m.] and 7:00 [p.m.]; and if there is a problem Eloise [Salhstrom], you get back and the Clerk can -talk to each Commissioner and try to arrange a different time, if we need to. Pension is at 7:00 [p.m.], Eloise's [Sahlstrom] is at 5:15 p.m." Ms. Sahlstrom also noted, "I did want to also ask for input on the date for a public Workshop with the LP A (Local Planning Agency). If you look at your Agenda Item, we're suggesting either February 20th or Wednesday, March 7th. This would not be something that requires your attendance, but you may want to attend and that is why we thought you might want to give input on the date; and it is my understanding that March 7th conflicts with CALNO (Council of Local Governments in Seminole County)." Mayor Bush asked, "What time on the 28th [February 2007]?" Ms. Sahlstrom stated, "Probably 7 o'clock." Mayor Bush then said, "Does that work for everybody? 7 o'clock on the 28th, okay?" No objections were noted. Tape 2/Side A REGULAR 305. Utility/Public Works Department - Capital Projects Division Requesting Authorization To Award The Contract For The Blumberg Boulevard Median And Trail Improvement Project To Southeast Enviroscape, Inc. Mr. Bill Starmer, Architect, Starmer, Ranaldi Planning and Architecture (sri), 890 Northern Way, Winter Springs, Florida: addressed the City Commission. ,..., r--' ~ -- ~ ~ ,.... . ,.... . ~ ~ ; . ,. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 11 OF 31 Mayor Bush inquired, "How long is it going to take?" Mr. Greg Bishop, Captital Projects Coordinator, Public Works Department stated, "We allowed 180 days - once it's approved." Brief discussion. "I MAKE A MOTION TO RECOMMEND THE APPROVAL OF THE PROPOSED BUDGET TRANSFERS, AWARDING THE CONTRACT FOR THE CONSTRUCTION OF THE TOWN CENTER TRAIL TO SOUTHEAST ENVIROSCAPE IN THE AMOUNT OF ONE MILLION, FOUR HUNDRED THOUSAND, NINE HUNDRED AND TWENTY-EIGHT DOLLARS AND FORTY-FIVE CENTS (1,400,928.45); WITH A FIVE. PERCENT (5%) CONTINGENCY." MOTION BY COMMISSIONER KREBS. SECONDED BY DEPUTY MAYOR McGINNIS. DISCUSSION. VOTE: COMMISSIONER GILMORE: AYE DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER MILLER: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. .:..:. AGENDA NOTE: THE FOLLOWING INFORMATIONAL AGENDA ITEM WAS DISCUSSED NEXT, AS DOCUMENTED, FOLLOWED BY THE REST OF THE AGENDA. .:..:. INFORMATIONAL AGENDA INFORMATIONAL 504. Parks And Recreation Department Requests That The City Commission Reviews The Bid Document Information (Plans), Staff Comments, And Schedule For Construction Of The Senior Center Addition And Therapy Pool. Manager McLemore introduced this Agenda Item. s:::a r----;, ~ , ~ r-r: r"' . ,.... . -~ ~ . ; .. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 12 OF 31 Mr. Bill Starmer, Architect, Starmer, Ranaldi Planning and Architecture (sri), 890 Northern Way, Winter Springs, Florida: spoke on this project and specificically mentioned the planned doubling of the size of the current space and so this middle third is almost literally a doubling of the meeting area, so that you can expand the capacity that you currently have, as well as have a couple of activities going on at the same time. So, we actually have a dividing wall that will go between them. The back third and facing the park area is a therapy pool. This therapy pool has gone around several revelations and revolutions if you will, starting from a simple covered outdoor pool that was not air-conditioned, was not enclosed. We have gone the full circuit and we have studied some of the facilities that have been built in not only Central Florida, but the southeast. And, really we have come up with a facility this is a fully enclosed, heated therapy pool. It has jets, it has ramps, it has ways to get the disabled people in the water, out of the water. And effectively, it is an enclosed room. Budget wise, I think we started on this about eighteen (18) years ago, and your Budget was a little over a half a million. It's grown to a little over eight hundred thousand when we started the pool. Now that it is enclosed, I think we are looking at something on the order of $1.2 [million dollars] - $1.4 [million dollars] depending on the construction costs and how we arrive at that. In addition to the improvements to the building itself, we are adding a parking lot in the back. The simple purpose of that parking lot is to give additional parking on the site overall, but also to get the seniors into that back area where the therapy pool is - they will be the primary users." Continuing, Mr. Starmer noted, "If we go to some of the DRC (Development Review Committee) and aesthetic issues, John Baker (AICP, Senior Planner, Community Development Department) has a list of comments that we've also reviewed. We are in the process of responding to them. John's [Baker] comments are more on the planning side and they deal with setback issues; they deal with sidewalk and accessibility; they deal with landscaping, and I want to caution you, that when we started this project, we limited our Budget to the building alone. We weren't even going to do any site work. So, although we agree with those comments, and I think you'll find that our response will say that we agree to those comments; we would like to suggest to the City that that be a second phase of this project, that we go ahead and authorize the first phase which is basically the building and the parking lot to accommodate landscaping and the sidewalk accessibility in the second Phase. And then we can document when that second Phase needs to happen. ,.-, ~ ::-- K"" ~ ~ ,.... . r' I ~ ~. ; - CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 13 OF 31 Similarly, I think with the building Aesthetic Review, we've got Eloise's comments. We have actually accommodated some of those. Those comments range again from adding windows to adding a covered porte-cochere, to adding a covered entry, to dealing with building materials and trying to make sure that it's compatible with existing facility. Obviously, we're building a facility as an addition to an existing, so we'll match materials. We have added a covered entry and will address that with Eloise and our response to her review comments. I would say that we've also identified and will agree with all of her comments probably with the exception of two (2). One (1) is that she was suggesting, and again I think it was just a suggestion, I don't think it's a demand, that there be a covered porte-cochere and basically, the porte-cochere for all you French speaking engineers, the thought is that since this is a circular drive in a parking area, that there actually be a covered drive through, where literally you can drive a car underneath it, get out of the car and in a dry environment and get into the facility. Great idea, cost some money, we're not sure that it was ever included or intended to be in part of the Budget. If the Commission - chooses or chose to, we can certainly incorporate that. We would just want to make a guarantee that we're not held liable for all the senior citizens and their Buicks when they drive through that. The other thing that I think Eloise [Sahlstrom] suggested - the second thought was and I agree and some degree - she wanted some additional windows more on the south side facing the parking lot. Again, security-wise so you can see what is going on. It is a good idea. The way the building is set up and designed and sorry about the poor graphics - this is the pool area in back. And what we chose to, and this is really Susie's [Coffman, Senior Center Manager, Parks and Recreation Department] recommendation as well as Chuck [Pula], is let's focus that pool towards the park. Let's focus that pool towards the pond, towards the playground, towards the wooded area. So, all our windows are on this west and north side. What we have on this side are restrooms, mechanical rooms that support the pool, so really it is very difficult to introduce windows on this side. And of course, we will discuss that with her but, I don't think that is a deal breaker." Commissioner Miller said, "I like the French entrance that you are talking about. 1 would like to see more on that. This is something we are going to build once and we probably are not going to be able to address it again for the next ten (10) to fifteen (15) years." Referring to the Drawing A2.1, Commissioner Miller stated, "I was wondering if it might be possible before this goes to final bid, to make some alterations somehow, to really give this some definition because it is in the neighborhood and people are going to be looking at this for a long time, and I think we should seriously look to putting something to break up that roof line, if possible. ,......, r--, t:- ~ .>> rr": ,..... I ,..... I ~ ~ ; . :. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 14 0F 31 If the rest of the Commission wants to think about it too and they support that, fine. I understand there are financial issues here, but again, this is something we are going to do this time and we are not going to address this again for many, many years. So, if we are looking at a couple of thousand or more to do something with that roof line, I think we ought to do it now, because once it goes to bid, I think it is probably too late." Mr. Starmer said, "I certainly agree with you, Bob [Miller]. I mean, you are looking at a facility that you would like to enhance as much as you can. The bottom line is the majority of the facilities up there are old and antiquated - if we were to be asked whether we'd put an addition on this again, I would probably say 'No' you're better off razing it or leveling it because of the cost that you have, you are trying to make it an attractive building. If we were to add a porte-cochere, basic dimensions of a car vehicle and the width that it takes to go from the building to cross the lane, you are probably talking something that is in the order of twenty- twenty-two feet [20-22'] wide by about sixty feet (60') long. It is about 1200 square feet, we are guessing that in today's construction costs where you are looking at a one hundred-fifty to two hundred thousand (150-$200,000.00) dollars a square foot for an enclosed building, if you apply half of that to a porte-cochere you are probably looking at somewhere between seventy (70) and eighty thousand dollars ($80,000). The enhancements on the roof line - you are talking to an Architect. We would certainly love to put some gables in there, maybe get some clerestory, introduce some daylight into the existing facility. But, you are looking at somewhere on the order of ten to fifteen thousand dollars ($10-$15,000.00) for every time you disrupt that metal roof line with additional framing." Commissioner Miller said, "The existing building is there I suppose?" Mr. Starmer said, "Correct." Commissioner Miller said, "So, all this is going to be brand new." Mr. Starmer said, "Correct." Commissioner Miller then said, "So, your earlier comment about having to build on existing structure which is old, really would not relate to this section here. This is not going to be touched..." Mr. Starmer said, "... Correct.. . " Commissioner Miller continued, "... You are just going to attach the building right there and then go this way. Again, I would like to see you come back with some proposals and if it is going to cost money, I would like to see what the estimates are. I think we have the money in our General Fund, it is just a question of whether or not we want to do it." Discussion. ..- ~ r---, :: .. .. rr: ,..... I ,.... I ~ ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 15 OF 31 Mr. Starmer said, "Greg [Bishop] brings up a very valid point. Part of the beauty of a pre-engineered metal building is repetition simplicity. And that is how we kept this in the one hundred-fifty dollar ($150.00) square foot range instead of the two hundred-fifty dollar ($250.00) square foot range. We start playing with that roof, we are going to start - destroying the economy of the pre-engineered metal building. Your question is timing wise, actually it is two-fold. Can we make enhancements, , Yes', 'How long will it take?'. I don't know. Why don't we decide what the enhancements are, and I will get back with you in a day or two (2) and let you know." Manager McLemore said, "The enhancement that I am hearing is - they want some changes in the roof line of the building to give it some - just tell us if you all want to go down that road or not; with one of them or both of them and if you want to go down that road, then we are going to make it work." Commissioner Miller said, "I would like to go down that road with both of them." Commissioner Krebs also noted, "Yes, I want to go down that road. But, I also had a question that was mentioned about sidewalk accessibility and Phase 2. When you say sidewalk accessibility to - the therapy pool?" Mr. Starmer said, "If you look at this Site, this is a Park. It is dedicated to the people. There is no sidewalk leading into this park. The only way you can get in is drive in your car, get out of your car and then get on the sidewalk, or walk down the driveway. So, the thought was - we have a sidewalk along Edgemon [Avenue], we ought to at least bring a sidewalk into the property, now what do you do. Does the sidewalk just stop in the parking lot, then you go on asphalt, and what is the purpose?" Furthermore, Mr. Starmer remarked, "But, the thought is if we do that, and I think we should, we ought to pay service to those things that we require other people to do and that is pedestrian accessibility. So, I think what we do is we put a sidewalk in here, and then if nothing else maybe we enhance the asphalt by putting some ribbon curves, maybe we put some pavers, maybe we put in stamped embossed or colored asphalt to say, 'Here is the sidewalk, follow me'. And, the second part of your question is, the building is fully accessible today and will remain so, and so will the new entry." Commissioner Gilmore asked Manager McLemore, "Since we are on a tight schedule, and budget-wise, could that not be put in later as a separate item and not as part of this project?" Manager McLemore said, "I think it going to be a necessity that we do that and I think we both recognize and you've articulated it here, you feel the same way. We need to do that. Here is our dilemma as I understand it and please correct me if! am wrong. We're trying to get this project in under a wire, a deadline. ,..., r--, ::- ~ ~ ,.... I ,.... I ~ ~. ; ]I CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 16 0F 31 If we start adding additional concrete, then we have to go back to the [St. John's River] Water Management District which we try to avoid and get into a 60-90-120 day process with them. So, what we're recommending is we not do that as part of this but, start the process of doing it as a separate project that won't slow this up. If you agree - the sidewalk is something we should do." Commissioner Gilmore asked, "Relative to the porte-cochere - you have coming out of here in the design, is it there now to have the covered walkway out of there?" Mr. Starmer said, "The original design just had a doorway. It had no canopy, etc. We have added a covered entry that is probably eight feet (8') out from the building but maybe twelve feet (12') wide. So, it's a little spot to go in and out of the building to stay dry." Discussion continued on the porte-cochere, to which, Commissioner Gilmore suggested, "Would we not be better off to have it right here - to get more use than back here, because the majority of the people going in here are going into the swimming pool, whereas they are coming in for the use of the meeting rooms." With further discussion, Deputy Mayor McGinnis asked, "Can you just add things?" Mr. Starmer said, "You can." Mr. Starmer further explained, "Well, I think - we will do it in such a way that it fits with the overall architecture - you will just pay a little bit of money for it." Deputy Mayor McGinnis said, "Good. I like that. It is a good idea." Commissioner Brown asked, "Since this is a pre-fab[rication] or pre-constructed metal building, do they not make bolt-on architectural dormers of some kind, so that we would not have to go back and re-engineer the whole building, but could bolt-on the enhancements to the roof line?" Mr. Starmer said, "We can make improvements to the building. I wouldn't say that they are going to be bolt on standard off the shelf things. We make improvements to the shell without steering totally away from pre-engineered metal buildings. Yes." With further discussion and referencing the entrance, Mr. Starmer said, "Effectively, I understand what you are saying about the front entry and the porte-cochere getting more use out front. What would happen if we put the porte-cochere, which is down here versus back here, where we currently have it planned, you now have to walk through this meeting room. There is no corridor that would take you back to the pool area. So, you would disrupt this space by having people walk through it. If you leave it here, it is going to be a little bit more cost effective because it is new construction. We can deal with new construction and I don't have to add it on to an existing condition. And I walk in and there is a lobby here. Once I get in this lobby, I can do one of three (3) things. I can go to the pool area; I can go to this meeting room, or I can walk down the hall into this meeting room. So, I really have accessibility. I know it makes sense to do it at the front door." Discussion. ~ r~, ;--: __ -:.I ~ ,...,. . ,...,. . ~ :-J CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 17 OF 31 Commissioner Krebs asked, "Where is the parking lot in relation to - the porte-cochere?" Mr. Starmer said, "The covered drive-thru if we put it back here, and then this is the parking lot that would support it." Commissioner Krebs said, "And I think that makes good sense right there. And by the way, I do like the front of the building, the way it looks. I do think it looks nice." Manager McLemore said, "For the Seniors, it might be nice if you had it at both places and maybe we could suggest that to come back with sidewalks and maybe that addition to the front of the building as another project. But, we need to get moving on this project. No - leave it in the back, and come back - with our future project to add it to the front and do the sidewalks and stuff as a separate project in the future." Deputy Mayor McGinnis said, "Absolutely. We cannot slow it up and we can always modify the front." Furthermore, Manager McLemore remarked, "At Bid time, we will have the options for you to choose. Discussion. "I would like to make a Motion that we adopt the change, the plan with the changes that were made and that we get one (1) or two (2) separate - proposals that will come back addressing the porte-cochere and the roof line." Motion by Commissioner Miller. Manager McLemore said, "Mayor, this was an Informational item. All we need is a Consensus. " Commissioner Krebs said, "Okay." Deputy Mayor McGinnis said, "Yes. " Commissioner Miller added, "It would be that we accept all of the comments." Mayor Bush asked, "Do we have Consensus?" Deputy Mayor McGinnis said "Yes." Commissioner Krebs remarked, "Yes." REGULAR 306. Public Works Department - Capital Projects Division Requesting Direction Relative To The Expired Property Lease For The Central Winds Park Entrance Road Between Springs Land Investment, Inc. And The City. Mr. Kip Lockcuff, P.E., Director, Public WorkslUtility Department presented this Agenda Item and said, "We basically have three (3) options: buy the property; go through Eminent Domain; or move the road. My recommendation is to direct - Staff to go back to CPH [Engineers, Inc.] and redesign the road to get it off Mr. Leerdam's property. " Discussion. Tape 2/Side B ~ '---1 :---= ~ -. ~~ 1""'.. ...... ~ ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 18 OF 31 "MOTION TO APPROVE ITEM '306'." MOTION BY DEPUTY MAYOR McGINNIS. SECONDED BY COMMISSIONER KREBS. MAYOR BUSH SAID, "TO THE RECOMMENDATION BY STAFF." DEPUTY MAYOR McGINNIS SAID, "STAFF RECOMMENDATION." DISCUSSION. VOTE: DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER MILLER: AYE COMMISSIONER BROWN: AYE COMMISSIONER GILMORE: AYE MOTION CARRIED. Tape 2/Side B REGULAR 307. Office Of The City Clerk Requesting The City Commission Suggest Dates And A Location And Review The Submitted Information For This Year's Advisory Board And Committee Appreciation Dinner Which As In Previous Year's Will Honor The Individuals Who Serve Our Community As Members Of The City's Advisory Boards And Committees. Mayor Bush said, ((I would like the Commission consider having this at Yen Yen's {Restaurant)." Deputy Mayor McGinnis said, ((I would support that." Commissioner Krebs said, ((I support that." Commissioner Miller said, ((I don't have any problem if you want to do it there. That is fine with me. " Deputy Mayor McGinnis noted, ((We need to do it before school is out." Mayor Bush said, "Saturday night was what was recommended." Deputy Mayor McGinnis remarked, ((Yes.". Why not just direct the Clerk to explore dates with Yen Yen {Restaurant)." Commissioner Miller commented, ((Yes." Commissioner Krebs said, ((Yes." Deputy Mayor McGinnis stated, ((Good." There were no objections noted. In conclusion, Mayor Bush said "Everybody is agreement on that one, '307'?" REGULAR 308. Office Of The City Clerk Requests That Commissioner Robert S. Miller Make An Appointment To The Board Of Trustees. (Advisory Board Appointment) "I WOULD LIKE TO NOMINATE - MICHAEL BLAKE, AS MY NOMINEE." COMMISSIONER MILLER ADDED, "THAT IS A MOTION." MOTION BY COMMISSIONER MILLER. SECONDED BY COMMISSIONER KREBS. DISCUSSION. ~ r.,...' ::.- ~ ~ ,.... I ,... . ~ ~ ; ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE I9 0F 3I VOTE: COMMISSIONER KREBS: AYE COMMISSIONER MILLER: AYE COMMISSIONER BROWN: AYE COMMISSIONER GILMORE: AYE DEPUTY MAYOR McGINNIS: AYE MOTION CARRIED. CONSENT AGENDA CONSENT 400. Information Services Department Requests Authorization To Dispose Of Surplus Assets According To The Attached Disposition Sheets. No discussion. CONSENT 401. Office Of the City Manager . Requesting The City Commission Approve Renewal Of The City Physician Contract For A Three (3) Year Period. There was no discussion on this Agenda Item. CONSENT 402. Office Of The Mayor Requests That The City Commission Approve Resolution Number 2007-01 Honoring Michael S. Blake For His Distinguished Public Service And Contributions As A Member Of The City Of Winter Springs City Commission. This Agenda Item was not discussed. CONSENT 403. Office Of The City Manager Requesting The City Commission To Authorize The Issuance Of An RFP (Request For Proposal) For Architectural Services Related To Aesthetic Review. Manager McLemore said, "Actually the DRC (Development Review Committee) - would be the Staff board, but that Architect was an advisor to the DRC (Development Review Committee) on those issues." Discussion. ~ ~"':1 ~~ ~ ~-. ~ ~ ~ CITY OF WINTER SPRINGS, FWRIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 20 OF 31 Manager McLemore stated, "The purpose of putting this on tonight was just to get it started. My perception was you wanted to move as quick as possible. That is the only reason it is on tonight. We're going to be writing the Ordinance for you to come back and adopt, that they will go by on these issues. So, you will be setting the Policy by which it's done." Commissioner Krebs suggested, "We may need - a Workshop on something like this - there must be standards, 1 know there are standards out there we need." Manager McLemore remarked, "That you will do in a separate Policy document." With further discussion, Commissioner Gilmore suggested, "I think what we need to do is we need to let an Architect be our representative to the individual that is coming forth, wanting a recommendation; and can give them advice." Commissioner Gilmore added, "You are not going to get that from a Committee of people." Discussion. Deputy Mayor McGinnis said, "I would suggest we move along with an RFP (Request For Proposal) and not consider another Advisory Board of lay people for this mission. " Commissioner Krebs said, "I will go with that." Discussion. Mayor Bush pointed out, "This Consent item is just to authorize an RFP (Request For Proposal)." Mayor Bush asked, "Are we okay with that?" Commissioner Krebs stated, "Okay with that." No objections were voiced. CONSENT 404. Community Development Department - Urban Beautification Services Division Requesting Authorization To Adjust The City Baseline Monthly Streetlight Rate To $13.13 As Per The Revised Rate Schedule Provided By Progress Energy Which Became Effective January 1, 2007. No discussion. CONSENT 405. Community Development Department Requesting Authorization To Enter Into A Contract Agreement With Winding Hollow Home Owner's Association (HOA) For The Installation Of Five (5) Decorative Street Lights Along Winding Hollow Boulevard And One (1) New Decorative Street Light Along The Roadway Adjacent To 737 Timberwilde Avenue. There was no discussion on this Agenda Item. ,....., rr' ;: .. ~ ~ o 1\ ,.... I ~ : -. ; . CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 21 OF3I CONSENT 406. Office Of The Mayor Mayor John F. Bush In Coordination With The Council Of Local Governments In Seminole County (CALNO) Requests That The City Commission Review And Approve City Of Winter Springs' Resolution Number 2007-02. This Agenda Item was not discussed. CONSENT 407. Office Of The Mayor Mayor John F. Bush In Coordination With The Council Of Local Governments In Seminole County (CALNO) Requests That The City Commission Review And Approve Resolution Number 2007-03 Related To Encouraging Land Developers To Participate In The Seminole County Public School District's Voluntary Capacity Mitigation Program. No discussion. CONSENT 408. Not Used. CONSENT 409. Office Of The Mayor Requests That The City Commission Approve Resolution Number 2007-04 Honoring Robert Nippes For His Outstanding Service On The Board of Trustees. There was no discussion on this Agenda Item. CONSENT 410. Public Works Department Requesting Approval To Purchase A Vehicle By Piggybacking Off Of The Florida Sheriffs Association, Florida Association Of Counties And Florida Fire Chiefs' Association Bid # 06-14-0821. This Agenda Item was not discussed. ,.-, r.....' :: K. ----, ~ ,.... I ,.... I ~~ ~:":". ; ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 22 OF 31 CONSENT 411. Utility Department Requesting Permission To Purchase (1) Ford F-250 (3/4 Ton Pickup Truck, 4x2) By Piggybacking Off Of Florida Sheriff's Association Bid #06-14-0821 With Duval Ford. No discussion. CONSENT 412. Public Works Department Requesting Approval To Purchase From The Federal General Services Administration (GSA) Contract A Pump To Be Used For Emergency Lowering Of Ponds And Ground Dewatering. There was no discussion on this Agenda Item. CONSENT 413. Office Of The City Clerk Requesting Approval Of The December 11, 2006 Regular City Commission Meeting Minutes. This Agenda Item was not discussed. CONSENT 414. Office Of The City Manager Requesting That The City Commission Consider Endorsing City Of Sanford Commission Member, The Honorable Art Woodruff, To Continue Serving On The Seminole County Expressway Authority (SCEA), In Coordination With The Council Of Local Governments In Seminole County's (CALNO) Recommendation. No discussion. CONSENT 415. Office Of The City Manager Requesting The City Commission To Approve The First Amendment To The West End Professional Center One, LLP, Development Agreement With The City. There was no discussion on this Agenda Item. ~ r--""1 :---= ....... :-"" r~ ro-... ........... =---= :- -:; ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 23 OF 31 CONSENT 416. Public Works Department Requesting Authorization To Purchase One (1) 60 Foot Bucket Truck By Piggybacking Off Of Osceola County Bid #06-518-SW. This Agenda Item Was not discussed. CONSENT 417. Public Works Department Requests The City Commission Validate The Staff Recommendation Finding Seminole Trail Animal Hospital To Be Built In Substantial Accordance With The Final Engineering Plans. No discussion. .:..:. AGENDA NOTE: CONSENT AGENDA ITEM "418" WAS FURTHER DISCUSSED LATER IN THE MEETING, AS SHOWN ON PAGES 25-26 OF THESE MINUTES. .:. .:. CONSENT 418. Police Department ADD-ON Requesting Commission Approval For Transfer Of Four (4) 1999 Ford Crown Victoria's To The Seminole County School Board. There was no discussion on this Agenda Item. "MOTION TO APPROVE OUR CONSENT AGENDA." MOTION BY COMMISSIONER MILLER. SECONDED BY DEPUTY MAYOR McGINNIS." DISCUSSION. VOTE: COMMISSIONER MILLER: AYE COMMISSIONER BROWN: AYE COMMISSIONER GILMORE: AYE DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. ,--, r-, ~-- tr.. :JII ~ ~ I ,.... I ~ : . ...,. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 24 OF 31 INFORMATIONAL AGENDA INFORMATIONAL 500. Community Development Department Advising The City Commission Of The Status Of Various Current Planning Projects. This Agenda Item was not discussed. INFORMATIONAL 501. Parks And Recreation Department Informing The City Commission That The Central Winds Park Expansion Area Is Highlighted In The 2007 Facility Showcase Of The Florida Recreation And Park Association Journal Publication. No discussion. INFORMATIONAL 502. Information Services Department Wishes To Update The City Commission On The Current Status Of Offering Recorded City Commission Meetings To The Public Via The Internet. Brief discussion. INFORMATIONAL 503. Office Of The City Manager Advising The City Commission Of Information Regarding The Charter County Transit System Surtax. There was no discussion on this Agenda Item. INFORMATIONAL 504. Parks And Recreation Department Requests That The City Commission Reviews The Bid Document Information (Plans), Staff Comments, And Schedule For Construction Of The Senior Center Addition And Therapy Pool. This Agenda Item was discussed earlier in the Meeting. ~ r-, :--= ,.[ ? ~~ ~-4 "".... ::--c: ~~ --:-.; ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 25 OF 31 INFORMATIONAL 505. Information Services Department Wishes To Update The City Commission On Telephone Calls And Complaints Received Through The City's Telephone System Operator. This Agenda Item was not discussed. Mayor Bush said, "Motion for Approval on Informational7" "SO MOVED". MOTION BY DEPUTY MAYOR McGINNIS. SECONDED BY COMMISSIONER MILLER. DISCUSSION. VOTE: COMMISSIONER BROWN: AYE COMMISSIONER GILMORE: AYE DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. .:..:. AGENDA NOTE: THE FOLLOWING CONSENT AGENDA ITEM, ALSO NOTED ON PAGE 23 OF THESE MINUTES, WAS DISCUSSED AS DOCUMENTED, AND WAS FOLLOWED BY REPORTS. .:. .:. CONSENT AGENDA CONSENT 418. Police Department ADD-ON Requesting Commission Approval For Transfer Of Four (4) 1999 Ford Crown Victoria's To The Seminole County School Board. Manager McLemore stated, "We had talked about it before. If we're going to provide for the school training program, we have been requested to add two (2) more to this list. I believe the Mayor is familiar with this. We can add two (2) more. One (1) of the cities that was going to give two (2), backed out." Mayor Bush said, "So, that would be six (6) cars instead of four (4)7" Captain Glenn Tolleson said, "Yes." Manager McLemore added, "If you would just make a Motion to approve this, six (6) cars, instead of four (4)." ,..., r;-, ~ -= ~ ~ ,...,. I ,...,. I ~ ...-:: CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 26 OF 31 "MOTION TO APPROVE SIX (6) CARS." MOTION BY COMMISSIONER KREBS. MAYOR BUSH NOTED, "SECONDED BY COMMISSIONER GILMORE." DISCUSSION. VOTE: COMMISSIONER BROWN: AYE COMMISSIONER GILMORE: AYE DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. REPORTS REPORTS 600. Office Of The City Attorney - Anthony A. Garganese, Esquire Attorney Garganese stated, "I am pleased to report that we had a favorable recommended Order in the Case, Highlands Homeowner's Association v. the City of Winter Springs. I just forwarded a copy of the recommended Order to the Manager and all of the Commissioners. I would like to schedule an Attorney-Client Session." Attorney Garganese added, "I would like to have that Attorney-Client Session before the next regularly scheduled Meeting. I don't expect it would take more than an hour." Attorney Garganese noted, January 22, 2007 - "Before the Meeting." Commissioner Krebs mentioned, "I won't be here." Mayor Bush mentioned the Meeting scheduled for February 5, 2006 at 5:15 p.m. Attorney Garganese stated, ttHow about I work with the Clerk's Office and try to get a Meeting date when everybody can attend." Deputy Mayor McGinnis remarked, ttThat is good." Commissioner Krebs stated, t~bsolutely." No objections were voiced. REPORTS 601. Office Of The City Manager - Ronald W. McLemore No Report. REPORTS 602. Office Of The City Clerk - Andrea Lorenzo-Luaces, CMC Deputy City Clerk Joan Brown had no Report. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 27 OF 31 REPORTS 603. Commission Seat Four/Deputy Mayor - Sally McGinnis No Report. REPORTS 604. Commission Seat Five - Joanne M. Krebs · Dyson Drive Traffic Calming. This topic was addressed earlier in the Meeting. City Clerk Lorenzo-Luaces arrived at 7:55 p.m. Deputy City Clerk Joan Brown departed the Meeting at 7:55 p. m. Commissioner Krebs spoke of the last Meeting when an individual "Asked to yield minutes to another citizen, and Mayor, you had said ' Yes'. But I am not sure if that was understood when that person came up to speak, because he got three (3) minutes, so I don't know what the Policy is on the Commission, but maybe we want to make a Policy - that either we don't allow the yielding of Minutes, extra minutes; that if you have something to say, you say it, in your time? But, that you are not going to be able to yield three (3) minutes to another person, giving them six (6) minutes, and then nine (9), twelve (12)." Mayor Bush mentioned, "We have sent out the letter to all of the Homeowner's Association's to inform us who is their Representative." Tape 3/Side A Mayor Bush said to City Clerk Lorenzo-Luaces, "Could you keep the Commissioners apprised of which ones - just so they know?" City Clerk Lorenzo-Luaces stated, "Be glad to." Next, Commissioner Krebs stated, "1 would like us to make a Policy if we can, which [ know we can,. that when we have - Andrea [Lorenzo-Luaces] or Joan [Brown] or whoever is here doing a Meetingfor any of the different Boards, that after the Meeting, there is an escort for them, preferably the Police Department to make sure they get to their cars, in their cars safely, and they start - it was an issue that [ brought up my first year here, but it seems to he coming up again. " Continuing, Commissioner Krebs mentioned, "My suggestion is when the Meeting is over, a phone call goes to the Police Department, they know that the Clerk will be out within - the Clerk or whoever is holding the Meeting will be out in fifteen (15) minutes or whatever and they are here to assist in - that." Mayor Bush note, (([ think that is a great idea." ,--. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 28 0F 31 Deputy Mayor McGinnis remarked, "I have asked for that before, so, yes." Mayor Bush noted, "I think everybody is in Agreement on that - Consensus on that?" Commissioner Krebs stated, "I do." Commissioner Brown said, llYes." No objections were voiced. Manager McLemore noted, "Fine." Mayor Bush then said to Manager McLemore, "I guess you can write the Policy up and let the Police Department know. " Next, Commissioner Krebs commented, "I am not going to bring up Lake Jesup, assisting them right now, there is an issue though out there, as to whether or not - they are having trouble right now getting some approvals because of the expense and mitigation; but I will bring that up next time." Commissioner Krebs mentioned next, "I got an email from Rebecca O'Hara who is - one of the Attorney's for the Florida League [Of Cities] and she sent us - '[Best Management Practices for the enhancement of Environmental Quality on Florida Golf Courses" and suggested that we share with our City Manager's." Commissioner Krebs said to City Clerk Lorenzo-Luaces, "If you would - if you could, send a copy to Anthony [Garganese] or by email." City Clerk Lorenzo-Luaces nodded that she would do this. Commissioner Krebs added, "I will bring this up - the next time I am in, but I want to share this and maybe you can look at it. I really would appreciate it. I also want this shared with the [Winter Springs] Open Space [Advisory Study] Committee, because this is really important tothem and should be number one on their list!" Deputy Mayor McGinnis noted, "I have something for that Committee too." Next, Commissioner Krebs remarked, "The Holiday decorations, you probably got my email, that looked awful, where you saw 'Season's Greet'." Commissioner Krebs added, "We need to put that in the Budget - new stuff." Continuing, Commissioner Krebs mentioned, "There is a sign up near Winding Hollow that says something about residential, it is between Winding Hollow - Boulevard and it looks like it is in the Wetlands, and people are asking about that." Commissioner Krebs added, "It talks about some type of a development." Mayor Bush noted, "A citizen contacted me about this." Ms. Sahlstrom explained, "We had a pre-application meeting with the Property Owner where they came in and were proposing townhouses. That area is very wet. Their Concept Plans left a lot to be desired and we let them know our concerns. We haven't heard anything further." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 29 OF 31 REPORTS 605. Office Of The Mayor - John F. Bush Mayor Bush stated, "Former Commissioner Martinez' comments about the Chamber - the Commission did not authorize twenty-five thousand dollars ($25,000.00)." Mayor Bush added, "Whatever we authorized to cover the mailing of that questionnaire - could we find out how much that was and publish that." Next, Mayor Bush mentioned, "Brian [Fields, P.E., City Engineer, Public Works DepartmentJ has been working with the Friends of Lake Jesup, and 1 would like to at some point - a Workshop where Brian [Fields] and the Friends of Lake Jesup could more or less - bring us up-to-date on what is going on?" Commissioner Krebs suggested, "I am thinking, even if we had - a Resolution of some sort, we could send that to the State." Mr. Fields stated, "We invited Robert King to come make a brief Presentation at the next Meeting to - re-introduce Friends of Lake Jesup, and give an overview of the activities they are involved in. Then maybe at that Meeting, you could invite him to a Special Meeting and schedule it then and let him know which topics you want to explore." Mayor Bush noted, "I think that is a good idea." REPORTS 606. Commission Seat One - Robert S. Miller Commissioner Miller remarked, "I would like Staff to get back to the City Commission - at the next Meeting on Traffic Calming - whatever it was that - on Murphy Road - they are supposed to come back - with an update on what was going on." Mayor Bush asked Manager McLemore, "Since the County will not be spending the money for Traffic Calming on Dyson [Drive], can we get them to give us that money, to spend it somewhere else?" Manager McLemore stated, "We can always ask." Manager McLemore added, "We'll ask." REPORTS 607. Commissioner Seat Two - Rick Brown Commissioner Brown suggested, "Starting the Meetings earlier - since the 5:15 [p.m.] worked so well tonight...." Commissioner Brown added, ".. . We might get a better night's work in if we began earlier than 6:30 [p.m.]." Commissioner Krebs inquired, "Would that change our ending time from 11 :00 [p.m.] to 10:00 [p.m.]?" ...--. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 30 OF 31 Deputy Mayor McGinnis remarked, "Yes." Mayor Bush stated, "You could change the ending time as well." Commissioner Brown noted, "We would just call it at 10:00 [p.m.]." Deputy Mayor McGinnis remarked, "Yes." Commissioner Krebs commented, "I will do it." Commissioner Miller noted, "I would like to start early also, so I will support Commissioner Brown." Manager McLemore remarked, "Just a suggestion, to 'Agenda' this for the next Meeting. At least it will be out there for people to see and you can have this discussion in front of them. " Commissioner Brown then stated, "I think the time is appropriate, now that we are going to be able to broadcast our Meetings." Mayor Bush noted, "5:15 [p.m.] start time, ten o'clock [p.m.] would be the end time." Commissioner Krebs added, "If it is a problem with 'Public Input', then perhaps we can hold 'Public Input' at the end - or something like that." Furthermore, Commissioner Krebs suggested, "What you could do, is you could also rearrange when we have - our Informational [Agenda] and our Consent [Agenda], maybe bring that even forward." Commissioner Krebs added, '''Public Hearings', we could reschedule - at a time." Mayor Bush then said, "It will be on the Agenda next time." Manager McLemore remarked, "The direction is to put it on the Agenda." Mayor Bush said, "Yes." Deputy Mayor McGinnis stated, "Absolutely." REPORTS 608. Commission Seat Three - Donald A. Gilmore Commissioner Gilmore stated, "I don't want us to lose track of Traffic Calming." Additionally, Commissioner Gilmore remarked, "I think we need to - do a Workshop for the Commission to discuss the different types of Traffic Calming and come up with a standard - I think we need to come up with a process when somebody comes before us for Traffic Calming so that we don't have to keep reinventing the wheel." In conclusion, Commissioner Gilmore mentioned, "I would like to see us pursue this further; let's not drop it." Manager McLemore noted, "That was kind of what Brian was going to propose to you tonight - really be more of a Workshop." Manager McLemore noted, "We can re- schedule that. We will put it back on the Agenda next week for a time maybe in late February or March." ~ r--, :--= IL.... ~ ~ ,-.... P--4 ~ ri ADJOURNMENT Mayor Bush adjourned the Regular Meeting at 8:11 p.m. RESPECTFULLY SUBMITTED: JOAN L. BROWN, DEPUTY CITY CLERK AND ANDREA LORENZO-LUACES, CMC CITY CLERK APPROVED: JOHN F. BUSH MAYOR NOTE: These Minutes were approved at the CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 31 OF 31 , 2007 Regular City Commission Meeting. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING JANUARY 8, 2007 CALL TO ORDER The Regular Meeting of Monday, January 8, 2007 of the City Commission was called to Order by Mayor John F. Bush at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, present Deputy Mayor Sally McGinnis, present Commissioner Robert S. Miller, present Commissioner Rick Brown, present Commissioner Donald A. Gilmore, arrived at 5: 16 p.m. Commissioner Joanne M. Krebs, arrived at 5:18 p.m. City Manager Ronald W. McLemore, arrived at 5:16 p.m. City Attorney Anthony A. Garganese, arrived at 5: 17 p.m. After a moment of silence, Mayor Bush led in the Pledge of Allegiance. PUBLIC INPUT Commissioner Donald A. Gilmore arrived at 5: 16 p. m. City Manager Ronald W McLemore arrived at 5:16 p.m. Mr. Dave Humbarger, 988 Shetland Avenue, Winter Springs, Florida: Mayor Bush stated, "He is opposed to Traffic Calming, '303', and '604', but he does not wish to address the Commission." City Attorney Anthony A. Garganese arrived at 5: 17 p.m. Commissioner Joanne M Krebs arrived at 5: 18 p. m. Mr. Roger Fisher, 800 Dyson Drive, Winter Springs, Florida: Mayor Bush remarked, "Also is opposed to the Traffic Calming, '303', and does not wish to address the Commission. " CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 2 OF 31 Mr. Charles Jenkins, 759 Sybilwood Circle, Winter Springs, Florida: spoke of Trotwood Park; hearing whistles during the evening at his home; that the Opening/Closing times were vague; and mentioned a Petition. Mr. John Wells, 761 Sybilwood Circle, Winter Springs, Florida: noted safety concerns with sporting balls; suggested some changes for the Park near his home; and noted noise problems. Mr. Bill Christie, 3520 Wild Eagle Run, Oviedo, Florida: as the President ofthe Central Florida United Soccer Club he mentioned that they use the fields; said some buffers should be installed; and spoke of whistles and car lights. Mr. Christie then said, "I am with you in reducing the noise. Whistles are inappropriate for Soccer. I am hoping that's not mine, but we will check that." Mr. Art Gallo, 199 Nandina Terrace, Winter Springs, Florida: representing the Seminole Lacrosse Club, Mr. Gallo suggested the City put in some netting, and mentioned that whistles are used in Lacrosse games. Mr. Karl Hodges, 908 Arabian Avenue, Winter Springs, Florida: commented that he was opposed to shutting down the Park; and also mentioned he is opposed to Traffic Calming devices. Mr. John Mason, 601 Timberwilde Court, Winter Springs, Florida: as the Vice President of Winter Springs Babe Ruth, Mr. Mason said that they need places to practice and to hold games. Mr. Mason then spoke on safety and car lights, and working with the City. Mr. Bob Rucci, 973 Turkey Hollow Circle, Winter Springs, Florida: wished the City Commission a happy New Year; asked if they could give a presentation at the next Commission Meeting; and also noted a tree donation. Mr. Edward Martinez, Jr., 205 Little Creek Lane, Winter Springs, Florida: wished everyone a happy New Year; spoke of a twenty-five thousand dollar ($25,000.00) donation to a Chamber of Commerce, and donated an audiotape related to this issue to the City. Mr. Albert G. Mirand, 358 Mohawk Trail, Winter Springs, Florida: representing Tuscawilla Trails residents and the "Wall Committee"; and mentioned his colleague Fred Barone who was ill and thanked Members of the City Commission for checking on him. Mr. Mirand also noted that the City owns a right-of-way in relation to this project. Ms. Bette Comstock, 1095 Cheyenne Trail, Winter Springs, Florida: Mayor Bush stated, "Bette does not wish to address the Commission, but she is in favor of the wall." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUAR Y 8, 2007 PAGE 3 OF 31 .:..:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEM WAS DISCUSSED NEXT, AS DOCUMENTED, FOLLOWED BY THE REST OF PUBLIC INPUT. .:..:. REGULAR AGENDA REGULAR 302. Office Of The City Manager Requesting The City Commission Set A Date For A Special Meeting To Review Tuscawilla Trails' Request For A Buffer Wall Between Tuscawilla Trails And Jesup's Reserve. With discussion on a possible date for this Workshop, Mayor Bush suggested, "6:30 [p.m.J on the 3rfh [January 2007J. Okay with everybody?" Deputy Mayor Sally McGinnis remarked, "Good." Commissioner Rick Brown noted, "Good for me." Commissioner Krebs stated, "Good." No objections were voiced. Mayor Bush then added, "January 3rfh, [2007J, that is a Tuesday at 6:30 p.m., right here." PUBLIC INPUT Mr. John DrehofJ, 105 Atrium Court, Winter Springs, Florida: has coached Soccer and Lacrosse; mentioned he was on a Committee that helped re-design Trotwood Park; and asked that that facility not be taken away. Ms. Charlene Aucoin, 1131 Seafarer Lane, Winter Springs, Florida: did not address the City Commission, and Mayor Bush stated, "I think you are opposed to removing - sporting activities from the Park." Ms. Barbara A. Fichthorn, 623 Morgan Street, Winter Springs, Florida: did not address the City Commission, and Mayor Bush stated, "Also, you are opposed - the new policies, I think you need to wait and hear what Chuck [Pula, Director, Parks and Recreation Department] has got to say." Ms. Patricia Henry, 763 Sybilwood Circle, Winter Springs, Florida: stated, "I don't want - all activities removed from the Park - so I would be opposed to that"; and said she agreed with Mr. Pula on the lighting. Ms. Ann Nicholson, 870 Dyson Drive, Winter Springs, Florida: did not address the City Commission, and Mayor Bush stated, "Opposed to Traffic Calming on Dyson [Drive]." Mr. H H Joseph Nicholson, 870 Dyson Drive, Winter Springs, Florida: did not address the City Commission, and Mayor Bush stated, "Also is opposed - to Traffic Calming." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 4 OF 31 Ms. Dana Jones, 902 Arabian Avenue, Winter Springs, Florida: entered a signed Petition into the Record and stated, "Seventeen (17) out of twenty-four (24) have signed, opposed to Traffic Calming." Ms. Pamela Carroll, 865 Dyson Drive, Winter Springs, Florida: wished everyone a happy New Year; handed out a document related to a previous Straw Ballot; and spoke of the Ballots. Ms. Carroll then mentioned Tuscawilla Homeowner's Association Meeting discussions on a related Vote. Ms. Phyllis Yoder, 914 Arabian Avenue, Winter Springs, Florida: did not address the City Commission, and Mayor Bush stated, "Is opposed to Traffic Calming on Dyson [Drive]." Mr. Jack Yoder, 914 Arabian Avenue, Winter Springs, Florida: did not address the City Commission, and Mayor Bush stated, "Is also opposed to Traffic Calming and he also says that he is opposed to having a Workshop - it is not needed." Tape 1/Side B Mr. Randy Faires, 916 Arabian Avenue, Winter Springs, Florida: did not address the City Commission, and Mayor Bush stated, "Is opposed - to Traffic Calming." Mr. Michael Saporito, 607 Morgan Street; Winter Springs, Florida: noted he was opposed to Traffic Calming, and suggested if the Traffic Calming devices have to be used, that they instead should be used on Arabian A venue and Shetland A venue. Mr. Saporito also suggested they were a waste of money. Ms. Barbara A. Fichthorn, 623 Morgan Street, Winter Springs, Florida: did not address the City Commission at this time, and Mayor Bush stated, "Is opposed to Traffic Calming." Mr. Tibor C. Osztroviczky, 1005 Dyson Drive, Winter Springs, Florida: did not address the City Commission, and Mayor Bush stated, "Is also opposed." Mr. Steven Thompson, 810 Dyson Drive, Winter Springs, Florida: spoke on the previous Straw Ballot; and a poll that he personally did which showed him the majority said that they did not want those devices installed on the street." Ms. Carol Saporito, 607 Morgan Street, Winter Springs, Florida: did not address the City Commission at this time, and Mayor Bush remarked, "Is opposed - to Traffic Calming." Mr. Moti Khemlani, 605 Morgan Street, Winter Springs, Florida: spoke of democratic actions; taxes; and Traffic Calming devices. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 5 OF 31 Mr. Joseph Coluccio, 751 Sybilwood Circle, Winter Springs, Florida: spoke of safety; thanked the Parks and Recreation Department; and also mentioned that he wanted to help the residents on Sybil wood Circle. Mr. Randy Faires, 916 Arabian Avenue, Winter Springs, Florida: now addressed the City Commission, and suggested a hedge be added to help the residents near the Park. On the Dyson Drive issue, Mr. Faires suggested Traffic Calming should also be added on Arabian Avenue; and noted his concern with drainage and easements. .:..:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEM WAS DISCUSSED ALONG WITH AN ITEM NOTED UNDER REPORTS, AS DOCUMENTED. .:. .:. REGULAR AGENDA REGULAR 303. Public Works Department Requesting The City Commission Set A Date For The Dyson Drive Traffic Calming Workshop. Commissioner Krebs stated, "I also have something under my Seat and so 1 might say that 1 would just bring that up because it kind of coincides." REPORTS REPORTS 604. Commission Seat Five - Joanne M. Krebs Dyson Drive Traffic Calming. Discussion followed on these issues. Commissioner Robert S. Miller stated, "I am not in favor of another Straw Ballot. 1 am not in favor of a Workshop either. 1 am in favor of just dropping it." MAYOR BUSH ASKED, "DO YOU WANT TO MAKE THAT A MOTION?" "SO MOVED." MOTION BY COMMISSIONER MILLER. SECONDED BY COMMISSIONER KREBS. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 6 OF 31 VOTE: COMMISSIONER MILLER: AYE COMMISSIONER BROWN: AYE COMMISSIONER GILMORE: AYE DEPUTY MAYOR McGINNIS: NAY COMMISSIONER KREBS: AYE MOTION CARRIED. .:. .:. AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEM WAS DISCUSSED NEXT, AS DOCUMENTED, FOLLOWED BY THE REST OF THE AGENDA. .:. .:. REGULAR AGENDA REGULAR 300. Parks And Recreation Department Requesting That The City Commission Review The Information In This Agenda Item And Decide If They Want To Implement Any New Policy(s) Related To Youth Team Practices At Trotwood Park. Mr. Chuck Pula, Director, Parks and Recreation Department presented this Agenda Item. Commissioner Gilmore suggested, "The other issue of night-time play turning headlights on - I would certainly think that the Police Department could - donate a few minutes at dark or dusk to go by the Park and make sure no one is doing this and if they are, have them turn them off and run them out of there. Can't this be done?" Commissioner Gilmore then asked, "Can the Police Department come by at dusk, and close it down?" Captain Glenn Tolleson, Police Department said that depending on available staff, "Typically, we would try to do that. And we will continue to make that a part of that zone. " Commissioner Miller noted, "Someone mentioned here tonight - we probably ought to have in the rules and regulations over there - and that is - if somebody is hitting golf balls in Trotwood Park, I think there ought to be a Notice up that says - and if they are doing that, they shouldn't be." In agreement, Commissioner Krebs stated, "Yes." Deputy Mayor McGinnis suggested a clarification be made related to "Dusk" and "Dark. " Commissioner Krebs stated, "I was looking at 2., and it talks about the ending times for regular - the time is 8:00 p.m., and for Daylight Savings is 6:00 p.m." Commissioner Krebs mentioned, "I think it - might need to be reversed." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 7 OF 31 Commissioner Krebs added, "I also agree with Commissioner Gilmore in what he had to say." Continuing related to Attachment 2, Commissioner Krebs remarked, "Maybe to Captain Tolleson's remarks, there should be something in there - 'Failure to abide by the rules could result in a permit termination'." Commissioner Brown suggested, "I wonder if we couldn't make this without making it too difficult for enforcement, if we couldn't make it a little bit more concrete, something along the lines of everybody has to be out by 'x' time, so that the residents know when everybody should be gone, would make enforcement easier, because anybody there after a certain time, whatever the designated time is, would be in violation and there wouldn't be the subjectivity of what is dusk, what is dark." Next, Commissioner Brown suggested, "I wonder if we couldn't make it a requirement that players not picked up immediately, have to wait with the coach in that circle area, before the field area. Whether we go forward and put a gate there so we can close the park at night or whether it is just in that circle area so that they are away from the homes and the lights can stay on at that point, and it wouldn' be quite the intrusion into the neighbors yards and properties." Mr. Pula responded, "We could definitely work with the Leagues III terms of the designated spot where they need to go - for pick-up." Commissioner Gilmore mentioned that "We just have to define what dusk is and that is when the sun goes below the horizon." Regarding whistles, Commissioner Gilmore added, "You could come up with a whistle that is - not heard for a quarter of a mile away but would certainly do the job for the players on the field and reach a standard on whistles rather than just letting somebody pick up - a whistle." Furthermore, Commissioner Gilmore suggested, "Come up with a standard whistle. My comment is define dusk for them and get them out at that time." Manager McLemore commented, "Our intent here to say that this Park is closed at a certain time and nobody can enter it, or are we trying to say that organized activity is over at a certain time?" Commissioner Krebs remarked, "Organized activity." Deputy Mayor McGinnis noted, "Yes." Commissioner Gilmore stated, "I would not use the word 'Organized activities'." Commissioner Brown suggested, "I think we need to just set a seasonal time, whether that be 6 [p.m.] or 7 [p.m.] or 8 [p.m.], so that we know when violations occur, and we can say with certainty whether they are, or not." Mayor Bush said to Mr. Pula, "Can you come up with that?" Mr. Pula responded, "We can but - it does create some problems." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 8 OF 31 Continuing, Mayor Bush remarked, "One of the things that Chuck [Pula] has mentioned here Commissioners, that we haven't talked about - the estimated seventy-five thousand dollars ($75.000.00) to put in landscaping which he thinks will be of some help." Commissioner Miller stated, "I think we should revisit that in four (4) months maybe." Commissioner Gilmore noted, "To help define when it is too dark to play, you could very easily put a photocell up there or a couple of them, so that when they turn on the lights, that is an indication that it is time to quit playing and those could be calibrated accordingly." Deputy Mayor McGinnis remarked, "That is a good idea." Mayor Bush said, "With all the recommendations, Commissioner Miller has recommended - from 120 to 180 days before this is revisited with changes - we suggested. " COMMISSIONER MILLER ADDED, "WE COULD REVISIT THE BERM AND THE TREEING AND ALL THOSE OTHER THINGS THAT ARE STILL A PROBLEM WITH, THE ENHANCED ENFORCEMENT THAT YOU HAVE ALREADY GOT." COMMISSIONER MILLER ADDED, "THAT IS A MOTION - 180 DAYS." MOTION BY COMMISSIONER MILLER. MAYOR BUSH STATED, "COMMISSIONER GILMORE SECONDED IT." DISCUSSION. DEPUTY MAYOR McGINNIS SAID, "AT THE END OF THAT PERIOD, WE WOULD WANT FIRM STATISTICS AND NUMBERS ON HOW THIS HAS WORKED." COMMISSIONER MILLER ADDED, "IF WE ARE GETTING COMPLAINTS - THE PEOPLE WANT TO COME BACK AND REVISIT THIS, WE WILL TAKE ANOTHER LOOK AT IT." COMMISSIONER KREBS ADDED, "I JUST WANTED TO MAKE SURE THAT - COMMISSIONER MILLER'S MOTION WAS - YOU WERE GOING TO WORK OUT, WHATEVER YOU WERE GOING TO WORK OUT, AND YOU WERE GOING TO REVISIT ALL THE REST OF THE STUFF." VOTE: COMMISSIONER BROWN: AYE COMMISSIONER GILMORE: AYE DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 9 OF 31 AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 100. Not Used. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 200. Not Used. REGULAR 301. Office Of The City Manager Requesting The City Commission Set A Date For A Special Meeting To Review The Pension Attorney's Revision And Update Of The City Of Winter Springs Defined Benefit Pension Plan Document. Manager McLemore stated, "This is a Workshop." Mayor Bush added, "This will be a Workshop - okay." Commissioner Krebs suggested, "Monday the 5th [of February 2007]7" Ms. Sahlstrom addressed the City Commission and suggested that the following Agenda Item ('304') could be held on the 5th of February, 2007. Discussion. Regarding starting this Workshop, Commissioner Krebs stated, "I can be here by 5: 15 [p.m.]." Mayor Bush stated, "Let's do the Pension - at 5:15 [p.m.]." In terms of the Workshop on the Pension issue, Manager McLemore suggested, "I am confident, it is a two (2), maybe three (3) hour Meeting." .:..:. AGENDA NOTE: THE FOLLOWING TWO (2) REGULAR AGENDA ITEMS WERE DISCUSSED SIMUL T ANEOUSL Y, FOLLOWED BY THE REST OF PUBLIC INPUT, AND THE REST OF THE AGENDA. .:..:. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUAR Y 8, 2007 PAGE 10 OF 31 REGULAR AGENDA REGULAR 301. Office Of The City Manager Requesting The City Commission Set A Date For A Special Meeting To Review The Pension Attorney's Revision And Update Of The City Of Winter Springs Defined Benefit Pension Plan Document. REGULAR 304. Community Development Department - Planning Division Requests That The City Commission Establish A Date For A Joint City Commission And Local Planning Agency Workshop. [The Purpose Of The Workshop Is To Identify Possible Subject Matter (Issues) To Be Addressed In The Evaluation And Appraisal Report (EAR) And Prepare A Draft List That Will Be The Basis For Discussion At A Subsequent Public Workshop With The Local Planning Agency.] Mayor Bush stated, "5: 15 [P.M.] - talk to the - other Members of the other Committee to see if that is a problem and then we will start the Pension one at 7 :00 p.m. - so, 5: 15 [p.m.] and 7:00 [p.m.]; and if there is a problem Eloise [Salhstrom], you get back and the Clerk can -talk to each Commissioner and try to arrange a different time, if we need to. Pension is at 7:00 [p.m.], Eloise's [Sahlstrom] is at 5:15 p.m." Ms. Sahlstrom also noted, "I did want to also ask for input on the date for a public Workshop with the LPA (Local Planning Agency). If you look at your Agenda Item, we're suggesting either February 20th or Wednesday, March ih. This would not be something that requires your attendance, but you may want to attend and that is why we thought you might want to give input on the date; and it is my understanding that March ih conflicts with CALNO (Council of Local Governments in Seminole County)." Mayor Bush asked, "What time on the 28th [February 2007]?" Ms. Sahlstrom stated, "Probably 7 o'clock." Mayor Bush then said, "Does that work for everybody? 7 o'clock on the 28t\ okay?" No objections were noted. Tape 2/Side A REGULAR 305. Utility/Public Works Department - Capital Projects Division Requesting Authorization To Award The Contract For The Blumberg Boulevard Median And Trail Improvement Project To Southeast Enviroscape, Inc. Mr. Bill Starmer, Architect, Starmer, Ranaldi Planning and Architecture ('lri), 890 Northern Way, Winter Springs, Florida: addressed the City Commission. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE II OF3I Mayor Bush inquired, "How long is it going to take?" Mr. Greg Bishop, Captital Projects Coordinator, Public Works Department stated, "We allowed 180 days - once it's approved." Brief discussion. "I MAKE A MOTION TO RECOMMEND THE APPROVAL OF THE PROPOSED BUDGET TRANSFERS, AWARDING THE CONTRACT FOR THE CONSTRUCTION OF THE TOWN CENTER TRAIL TO SOUTHEAST ENVIROSCAPE IN THE AMOUNT OF ONE MILLION, FOUR HUNDRED THOUSAND, NINE HUNDRED AND TWENTY-EIGHT DOLLARS AND FORTY-FIVE CENTS (1,400,928.45); WITH A FIVE PERCENT (5%) CONTINGENCY." MOTION BY COMMISSIONER KREBS. SECONDED BY DEPUTY MAYOR McGINNIS. DISCUSSION. VOTE: COMMISSIONER GILMORE: AYE DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER MILLER: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. .:..:. AGENDA NOTE: THE FOLLOWING INFORMATIONAL AGENDA ITEM WAS DISCUSSED NEXT, AS DOCUMENTED, FOLLOWED BY THE REST OF THE AGENDA. .:..:. INFORMATIONAL AGENDA INFORMATIONAL 504. Parks And Recreation Department Requests That The City Commission Reviews The Bid Document Information (Plans), Staff Comments, And Schedule For Construction Of The Senior Center Addition And Therapy Pool. Manager McLemore introduced this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 12 OF 31 Mr. Bill Starmer, Architect, Starmer, Ranaldi Planning and Architecture (sri), 890 Northern Way, Winter Springs, Florida: spoke on this project and specificically mentioned the planned doubling of the size of the current space and so this middle third is almost literally a doubling of the meeting area, so that you can expand the capacity that you currently have, as well as have a couple of activities going on at the same time. So, we actually have a dividing wall that will go between them. The back third and facing the park area is a therapy pool. This therapy pool has gone around several revelations and revolutions if you will, starting from a simple covered outdoor pool that was not air-conditioned, was not enclosed. We have gone the full circuit and we have studied some of the facilities that have been built in not only Central Florida, but the southeast. And, really we have come up with a facility this is a fully enclosed, heated therapy pool. It has jets, it has ramps, it has ways to get the disabled people in the water, out of the water. And effectively, it is an enclosed room. Budget wise, I think we started on this about eighteen (18) years ago, and your Budget was a little over a half a million. It's grown to a little over eight hundred thousand when we started the pool. Now that it is enclosed, I think we are looking at something on the order of $1.2 [million dollars] - $1.4 [million dollars] depending on the construction costs and how we arrive at that. In addition to the improvements to the building itself, we are adding a parking lot in the back. The simple purpose of that parking lot is to give additional parking on the site overall, but also to get the seniors into that back area where the therapy pool is - they will be the primary users." Continuing, Mr. Starmer noted, "If we go to some of the DRC (Development Review Committee) and aesthetic issues, John Baker (AICP, Senior Planner, Community Development Department) has a list of comments that we've also reviewed. We are in the process of responding to them. John's [Baker] comments are more on the planning side and they deal with setback issues; they deal with sidewalk and accessibility; they deal with landscaping, and I want to caution you, that when we started this project, we limited our Budget to the building alone. We weren't even going to do any site work. So, although we agree with those comments, and I think you'll find that our response will say that we agree to those comments; we would like to suggest to the City that that be a second phase of this project, that we go ahead and authorize the first phase which is basically the building and the parking lot to accommodate landscaping and the sidewalk accessibility in the second Phase. And then we can document when that second Phase needs to happen. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8,2007 PAGE 13 OF 31 Similarly, I think with the building Aesthetic Review, we've got Eloise's comments. We have actually accommodated some of those. Those comments range again from adding windows to adding a covered porte-cochere, to adding a covered entry, to dealing with building materials and trying to make sure that it's compatible with existing facility. Obviously, we're building a facility as an addition to an existing, so we'll match materials. We have added a covered entry and will address that with Eloise and our response to her review comments. I would say that we've also identified and will agree with all of her comments probably with the exception of two (2). One (1) is that she was suggesting, and again I think it was just a suggestion, I don't think it's a demand, that there be a covered porte-cochere and basically, the porte-cochere for all you French speaking engineers, the thought is that since this is a circular drive in a parking area, that there actually be a covered drive through, where literally you can drive a car underneath it, get out of the car and in a dry environment and get into the facility. Great idea, cost some money, we're not sure that it was ever included or intended to be in part of the Budget. If the Commission - chooses or chose to, we can certainly incorporate that. We would just want to make a guarantee that we're not held liable for all the senior citizens and their Buicks when they drive through that. The other thing that I think Eloise [Sahlstrom] suggested - the second thought was and I agree and some degree - she wanted some additional windows more on the south side facing the parking lot. Again, security-wise so you can see what is going on. It is a good idea. The way the building is set up and designed and sorry about the poor graphics - this is the pool area in back. And what we chose to, and this is really Susie's [Coffman, Senior Center Manager, Parks and Recreation Department] recommendation as well as Chuck [Pula], is let's focus that pool towards the park. Let's focus that pool towards the pond, towards the playground, towards the wooded area. So, all our windows are on this west and north side. What we have on this side are restrooms, mechanical rooms that support the pool, so really it is very difficult to introduce windows on this side. And of course, we will discuss that with her but, I don't think that is a deal breaker." Commissioner Miller said, "I like the French entrance that you are talking about. I would like to see more on that. This is something we are going to build once and we probably are not going to be able to address it again for the next ten (10) to fifteen (15) years." Referring to the Drawing A2.1, Commissioner Miller stated, "I was wondering if it might be possible before this goes to final bid, to make some alterations somehow, to really give this some definition because it is in the neighborhood and people are going to be looking at this for a long time, and I think we should seriously look to putting something to break up that roof line, if possible. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 140F31 If the rest of the Commission wants to think about it too and they support that, fine. I understand there are financial issues here, but again, this is something we are going to do this time and we are not going to address this again for many, many years. So, if we are looking at a couple of thousand or more to do something with that roof line, I think we ought to do it now, because once it goes to bid, I think it is probably too late." Mr. Starmer said, "I certainly agree with you, Bob [Miller]. I mean, you are looking at a facility that you would like to enhance as much as you can. The bottom line is the majority of the facilities up there are old and antiquated - if we were to be asked whether we'd put an addition on this again, I would probably say 'No' you're better off razing it or leveling it because of the cost that you have, you are trying to make it an attractive building. If we were to add a porte-cochere, basic dimensions of a car vehicle and the width that it takes to go from the building to cross the lane, you are probably talking something that is in the order oftwenty-twenty-two feet [20-22'] wide by about sixty feet (60') long. It is about 1200 square feet, we are guessing that in today's construction costs where you are looking at a one hundred-fifty to two hundred thousand (150-$200,000.00) dollars a square foot for an enclosed building, if you apply half of that to a porte-cochere you are probably looking at somewhere between seventy (70) and eighty thousand dollars ($80,000). The enhancements on the roof line - you are talking to an Architect. We would certainly love to put some gables in there, maybe get some clerestory, introduce some daylight into the existing facility. But, you are looking at somewhere on the order of ten to fifteen thousand dollars ($10-$15,000.00) for every time you disrupt that metal roof line with additional framing." Commissioner Miller said, "The existing building is there I suppose?" Mr. Starmer said, "Correct." Commissioner Miller said, "So, all this is going to be brand new." Mr. Starmer said, "Correct." Commissioner Miller then said, "So, your earlier comment about having to build on existing structure which is old, really would not relate to this section here. This is not going to be touched..." Mr. Starmer said, "... Correct.. ." Commissioner Miller continued, "... You are just going to attach the building right there and then go this way. Again, I would like to see you come back with some proposals and if it is going to cost money, I would like to see what the estimates are. I think we have the money in our General Fund, it is just a question of whether or not we want to do it." Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 15 OF 31 Mr. Starmer said, "Greg [Bishop] brings up a very valid point. Part of the beauty of a pre-engineered metal building is repetition simplicity. And that is how we kept this in the one hundred-fifty dollar ($150.00) square foot range instead of the two hundred-fifty dollar ($250.00) square foot range. We start playing with that roof, we are going to start- destroying the economy of the pre-engineered metal building. Your question is timing wise, actually it is two-fold. Can we make enhancements, 'Yes', 'How long will it take?'. I don't know. Why don't we decide what the enhancements are, and I will get back with you in a day or two (2) and let you know." Manager McLemore said, "The enhancement that I am hearing is - they want some changes in the roof line of the building to give it some - just tell us if you all want to go down that road or not; with one of them or both of them and if you want to go down that road, then we are going to make it work." Commissioner Miller said, "I would like to go down that road with both of them." Commissioner Krebs also noted, "Yes, I want to go down that road. But, I also had a question that was mentioned about sidewalk accessibility and Phase 2. When you say sidewalk accessibility to - the therapy pool?" Mr. Starmer said, "If you look at this Site, this is a Park. It is dedicated to the people. There is no sidewalk leading into this park. The only way you can get in is drive in your car, get out of your car and then get on the sidewalk, or walk down the driveway. So, the thought was - we have a sidewalk along Edgemon [Avenue], we ought to at least bring a sidewalk into the property, now what do you do. Does the sidewalk just stop in the parking lot, then you go on asphalt, and what is the purpose?" Furthermore, Mr. Starmer remarked, "But, the thought is if we do that, and I think we should, we ought to pay service to those things that we require other people to do and that is pedestrian accessibility. So, I think what we do is we put a sidewalk in here, and then if nothing else maybe we enhance the asphalt by putting some ribbon curves, maybe we put some pavers, maybe we put in stamped embossed or colored asphalt to say, 'Here is the sidewalk, follow me'. And, the second part of your question is, the building is fully accessible today and will remain so, and so will the new entry." Commissioner Gilmore asked Manager McLemore, "Since we are on a tight schedule, and budget-wise, could that not be put in later as a separate item and not as part of this project?" Manager McLemore said, "I think it going to be a necessity that we do that and I think we both recognize and you've articulated it here, you feel the same way. We need to do that. Here is our dilemma as I understand it and please correct me if! am wrong. We're trying to get this project in under a wire, a deadline. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 16 OF 31 If we start adding additional concrete, then we have to go back to the [St. John's River] Water Management District which we try to avoid and get into a 60-90-120 day process with them. So, what we're recommending is we not do that as part of this but, start the process of doing it as a separate project that won't slow this up. If you agree - the sidewalk is something we should do." Commissioner Gilmore asked, "Relative to the porte-cochere - you have coming out of here in the design, is it there now to have the covered walkway out of there?" Mr. Starmer said, "The original design just had a doorway. It had no canopy, etc. We have added a covered entry that is probably eight feet (8') out from the building but maybe twelve feet (12') wide. So, it's a little spot to go in and out of the building to stay dry." Discussion continued on the porte-cochere, to which, Commissioner Gilmore suggested, "Would we not be better off to have it right here - to get more use than back here, because the majority of the people going in here are going into the swimming pool, whereas they are coming in for the use of the meeting rooms." With further discussion, Deputy Mayor McGinnis asked, "Can you just add things?" Mr. Starmer said, "You can." Mr. Starmer further explained, "Well, I think - we will do it in such a way that it fits with the overall architecture - you will just pay a little bit of money for it." Deputy Mayor McGinnis said, "Good. I like that. It is a good idea." Commissioner Brown asked, "Since this is a pre-fab[rication] or pre-constructed metal building, do they not make bolt-on architectural dormers of some kind, so that we would not have to go back and re-engineer the whole building, but could bolt-on the enhancements to the roof line?" Mr. Starmer said, "We can make improvements to the building. I wouldn't say that they are going to be bolt on standard off the shelf things. We make improvements to the shell without steering totally away from pre-engineered metal buildings. Yes." With further discussion and referencing the entrance, Mr. Starmer said, "Effectively, I understand what you are saying about the front entry and the porte-cochere getting more use out front. What would happen if we put the porte-cochere, which is down here versus back here, where we currently have it planned, you now have to walk through this meeting room. There is no corridor that would take you back to the pool area. So, you would disrupt this space by having people walk through it. If you leave it here, it is going to be a little bit more cost effective because it is new construction. We can deal with new construction and I don't have to add it on to an existing condition. And I walk in and there is a lobby here. Once I get in this lobby, I can do one of three (3) things. I can go to the pool area; I can go to this meeting room, or I can walk down the hall into this meeting room. So, I really have accessibility. I know it makes sense to do it at the front door." Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 17 OF 31 Commissioner Krebs asked, "Where is the parking lot in relation to - the porte-cochere?" Mr. Starmer said, "The covered drive-thru if we put it back here, and then this is the parking lot that would support it." Commissioner Krebs said, "And I think that makes good sense right there. And by the way, I do like the front of the building, the way it looks. I do think it looks nice." Manager McLemore said, "For the Seniors, it might be nice if you had it at both places and maybe we could suggest that to come back with sidewalks and maybe that addition to the front of the building as another project. But, we need to get moving on this project. No - leave it in the back, and come back - with our future project to add it to the front and do the sidewalks and stuff as a separate project in the future." Deputy Mayor McGinnis said, "Absolutely. We cannot slow it up and we can always modify the front." Furthermore, Manager McLemore remarked, "At Bid time, we will have the options for you to choose. Discussion. "I would like to make a Motion that we adopt the change, the plan with the changes that were made and that we get one (1) or two (2) separate - proposals that will come back addressing the porte-cochere and the roof line." Motion by Commissioner Miller. Manager McLemore said, "Mayor, this was an Informational item. All we need is a Consensus." Commissioner Krebs said, "Okay." Deputy Mayor McGinnis said, "Yes. " Commissioner Miller added, "It would be that we accept all of the comments." Mayor Bush asked, "Do we have Consensus?" Deputy Mayor McGinnis said "Yes." Commissioner Krebs remarked, "Yes." REGULAR 306. Public Works Department - Capital Projects Division Requesting Direction Relative To The Expired Property Lease For The Central Winds Park Entrance Road Between Springs Land Investment, Inc. And The City. Mr. Kip Lockcuff, P.E., Director, Public Works/Utility Department presented this Agenda Item and said, "We basically have three (3) options: buy the property; go through Eminent Domain; or move the road. My recommendation is to direct - Staff to go back to CPH [Engineers, Inc.] and redesign the road to get it off Mr. Leerdam's property. " Discussion. Tape 2/Side B CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 180F31 "MOTION TO APPROVE ITEM '306'." MOTION BY DEPUTY MAYOR McGINNIS. SECONDED BY COMMISSIONER KREBS. MAYOR BUSH SAID, "TO THE RECOMMENDATION BY STAFF." DEPUTY MAYOR McGINNIS SAID, "STAFF RECOMMENDATION." DISCUSSION. VOTE: DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER MILLER: AYE COMMISSIONER BROWN : AYE COMMISSIONER GILMORE: AYE MOTION CARRIED. Tape 2/Side B REGULAR 307. Office Of The City Clerk Requesting The City Commission Suggest Dates And A Location And Review The Submitted Information For This Year's Advisory Board And Committee Appreciation Dinner Which As In Previous Year's Will Honor The Individuals Who Serve Our Community As Members Of The City's Advisory Boards And Committees. Mayor Bush said, "I would like the Commission consider having this at Yen Yen's [Restaurant)." Deputy Mayor McGinnis said, "I would support that." Commissioner Krebs said, "I support that." Commissioner Miller said, "I don't have any problem if you want to do it there. That is fine with me. " Deputy Mayor McGinnis noted, "We need to do it before school is out." Mayor Bush said, "Saturday night was what was recommended." Deputy Mayor McGinnis remarked, "Yes.". Why not just direct the Clerk to explore dates with Yen Yen [Restaurant)." Commissioner Miller commented, "Yes." Commissioner Krebs said, "Yes." Deputy Mayor McGinnis stated, "Good." There were no objections noted. In conclusion, Mayor Bush said "Everybody is agreement on that one, '307'?" REGULAR 308. Office Of The City Clerk Requests That Commissioner Robert S. Miller Make An Appointment To The Board Of Trustees. (Advisory Board Appointment) "I WOULD LIKE TO NOMINATE - MICHAEL BLAKE, AS MY NOMINEE." COMMISSIONER MILLER ADDED, "THAT IS A MOTION." MOTION BY COMMISSIONER MILLER. SECONDED BY COMMISSIONER KREBS. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 19 OF 31 VOTE: COMMISSIONER KREBS: AYE COMMISSIONER MILLER: AYE COMMISSIONER BROWN : AYE COMMISSIONER GILMORE: AYE DEPUTY MAYOR McGINNIS: AYE MOTION CARRIED. CONSENT AGENDA CONSENT 400. Information Services Department Requests Authorization To Dispose Of Surplus Assets According To The Attached Disposition Sheets. No discussion. CONSENT 401. Office Of the City Manager Requesting The City Commission Approve Renewal Of The City Physician Contract For A Three (3) Year Period. There was no discussion on this Agenda Item. CONSENT 402. Office Of The Mayor Requests That The City Commission Approve Resolution Number 2007-01 Honoring Michael S. Blake For His Distinguished Public Service And Contributions As A Member Of The City Of Winter Springs City Commission. This Agenda Item was not discussed. CONSENT 403. Office Of The City Manager Requesting The City Commission To Authorize The Issuance Of An RFP (Request For Proposal) For Architectural Services Related To Aesthetic Review. Manager McLemore said, "Actually the DRC (Development Review Committee) - would be the Staff board, but that Architect was an advisor to the DRC (Development Review Committee) on those issues." Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 20 OF 31 Manager McLemore stated, "The purpose of putting this on tonight was just to get it started. My perception was you wanted to move as quick as possible. That is the only reason it is on tonight. We're going to be writing the Ordinance for you to come back and adopt, that they will go by on these issues. So, you will be setting the Policy by which it's done." Commissioner Krebs suggested, "We may need - a Workshop on something like this - there must be standards, I know there are standards out there we need." Manager McLemore remarked, "That you will do in a separate Policy document." With further discussion, Commissioner Gilmore suggested, "I think what we need to do is we need to let an Architect be our representative to the individual that is coming forth, wanting a recommendation; and can give them advice." Commissioner Gilmore added, "You are not going to get that from a Committee of people." Discussion. Deputy Mayor McGinnis said, "I would suggest we move along with an RFP (Request For Proposal) and not consider another Advisory Board of lay people for this mission. " Commissioner Krebs said, "I will go with that." Discussion. Mayor Bush pointed out, "This Consent item is just to authorize an RFP (Request For Proposal)." Mayor Bush asked, "Are we okay with that?" Commissioner Krebs stated, "Okay with that." No objections were voiced. CONSENT 404. Community Development Department - Urban Beautification Services Division Requesting Authorization To Adjust The City Baseline Monthly Streetlight Rate To $13.13 As Per The Revised Rate Schedule Provided By Progress Energy Which Became Effective January 1,2007. No discussion. CONSENT 405. Community Development Department Requesting Authorization To Enter Into A Contract Agreement With Winding Hollow Home Owner's Association (HOA) For The Installation Of Five (5) Decorative Street Lights Along Winding Hollow Boulevard And One (1) New Decorative Street Light Along The Roadway Adjacent To 737 Timberwilde Avenue. There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUAR Y 8, 2007 PAGE 21 OF 31 CONSENT 406. Office Of The Mayor Mayor John F. Bush In Coordination With The Council Of Local Governments In Seminole County (CALNO) Requests That The City Commission Review And Approve City Of Winter Springs' Resolution Number 2007-02. This Agenda Item was not discussed. CONSENT 407. Office Of The Mayor Mayor John F. Bush In Coordination With The Council Of Local Governments In Seminole County (CALNO) Requests That The City Commission Review And Approve Resolution Number 2007-03 Related To Encouraging Land Developers To Participate In The Seminole County Public School District's Voluntary Capacity Mitigation Program. No discussion. CONSENT 408. Not Used. CONSENT 409. Office Of The Mayor Requests That The City Commission Approve Resolution Number 2007-04 Honoring Robert Nippes For His Outstanding Service On The Board of Trustees. There was no discussion on this Agenda Item. CONSENT 410. Public Works Department Requesting Approval To Purchase A Vehicle By Piggybacking Off Of The Florida Sheriffs Association, Florida Association Of Counties And Florida Fire Chiefs' Association Bid # 06-14-0821. This Agenda Item was not discussed. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 22 OF 31 CONSENT 411. Utility Department Requesting Permission To Purchase (1) Ford F-250 (3/4 Ton Pickup Truck, 4x2) By Piggybacking Off Of Florida Sheriff's Association Bid #06-14-0821 With Duval Ford. No discussion. CONSENT 412. Public Works Department Requesting Approval To Purchase From The Federal General Services Administration (GSA) Contract A Pump To Be Used For Emergency Lowering Of Ponds And Ground Dewatering. There was no discussion on this Agenda Item. CONSENT 413. Office Of The City Clerk Requesting Approval Of The December 11, 2006 Regular City Commission Meeting Minutes. This Agenda Item was not discussed. CONSENT 414. Office Of The City Manager Requesting That The City Commission Consider Endorsing City Of Sanford Commission Member, The Honorable Art Woodruff, To Continue Serving On The Seminole County Expressway Authority (SCEA), In Coordination With The Council Of Local Governments In Seminole County's (CALNO) Recommendation. No discussion. CONSENT 415. Office Of The City Manager Requesting The City Commission To Approve The First Amendment To The West End Professional Center One, LLP, Development Agreement With The City. There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE230F31 CONSENT 416. Public Works Department Requesting Authorization To Purchase One (1) 60 Foot Bucket Truck By Piggybacking Off Of Osceola County Bid #06-518-SW. This Agenda Item was not discussed. CONSENT 417. Public Works Department Requests The City Commission Validate The Staff Recommendation Finding Seminole Trail Animal Hospital To Be Built In Substantial Accordance With The Final Engineering Plans. No discussion. .:..:. AGENDA NOTE: CONSENT AGENDA ITEM "418" WAS FURTHER DISCUSSED LATER IN THE MEETING, AS SHOWN ON PAGES 25-26 OF THESE MINUTES. .:. .:. CONSENT 418. Police Department ADD-ON Requesting Commission Approval For Transfer Of Four (4) 1999 Ford Crown Victoria's To The Seminole County School Board. There was no discussion on this Agenda Item. "MOTION TO APPROVE OUR CONSENT AGENDA." MOTION BY COMMISSIONER MILLER. SECONDED BY DEPUTY MAYOR McGINNIS." DISCUSSION. VOTE: COMMISSIONER MILLER: AYE COMMISSIONER BROWN: AYE COMMISSIONER GILMORE: AYE DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 24 OF 31 INFORMATIONAL AGENDA INFORMATIONAL 500. Community Development Department Advising The City Commission Of The Status Of Various Current Planning Projects. This Agenda Item was not discussed. INFORMATIONAL 501. Parks And Recreation Department Informing The City Commission That The Central Winds Park Expansion Area Is Highlighted In The 2007 Facility Showcase Of The Florida Recreation And Park Association Journal Publication. No discussion. INFORMATIONAL 502. Information Services Department Wishes To Update The City Commission On The Current Status Of Offering Recorded City Commission Meetings To The Public Via The Internet. Brief discussion. INFORMATIONAL 503. Office Of The City Manager Advising The City Commission Of Information Regarding The Charter County Transit System Surtax. There was no discussion on this Agenda Item. INFORMATIONAL 504. Parks And Recreation Department Requests That The City Commission Reviews The Bid Document Information (Plans), Staff Comments, And Schedule For Construction Of The Senior Center Addition And Therapy Pool. This Agenda Item was discussed earlier in the Meeting. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 25 OF 3\ INFORMATIONAL 505. Information Services Department Wishes To Update The City Commission On Telephone Calls And Complaints Received Through The City's Telephone System Operator. This Agenda Item was not discussed. Mayor Bush said, "Motion for Approval on Informational?" "SO MOVED". MOTION BY DEPUTY MAYOR McGINNIS. SECONDED BY COMMISSIONER MILLER. DISCUSSION. VOTE: COMMISSIONER BROWN: AYE COMMISSIONER GILMORE: AYE DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. .:..:. AGENDA NOTE: THE FOLLOWING CONSENT AGENDA ITEM, ALSO NOTED ON PAGE 23 OF THESE MINUTES, WAS DISCUSSED AS DOCUMENTED, AND WAS FOLLOWED BY REPORTS. .:. .:. CONSENT AGENDA CONSENT 418. Police Department ADD-ON Requesting Commission Approval For Transfer Of Four (4) 1999 Ford Crown Victoria's To The Seminole County School Board. Manager McLemore stated, "We had talked about it before. If we're going to provide for the school training program, we have been requested to add two (2) more to this list. I believe the Mayor is familiar with this. We can add two (2) more. One (1) of the cities that was going to give two (2), backed out." Mayor Bush said, "So, that would be six (6) cars instead of four (4 )?" Captain Glenn Tolleson said, "Yes." Manager McLemore added, "If you would just make a Motion to approve this, six (6) cars, instead of four (4)." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 26 OF 31 "MOTION TO APPROVE SIX (6) CARS." MOTION BY COMMISSIONER KREBS. MAYOR BUSH NOTED, "SECONDED BY COMMISSIONER GILMORE." DISCUSSION. VOTE: COMMISSIONER BROWN: AYE COMMISSIONER GILMORE: AYE DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. REPORTS REPORTS 600. Office Of The City Attorney - Anthony A. Garganese, Esquire Attorney Garganese stated, "I am pleased to report that we had a favorable recommended Order in the Case, Highlands Homeowner's Association v. the City of Winter Springs. I just forwarded a copy of the recommended Order to the Manager and all of the Commissioners. I would like to schedule an Attorney-Client Session." Attorney Garganese added, "I would like to have that Attorney-Client Session before the next regularly scheduled Meeting. I don't expect it would take more than an hour." Attorney Garganese noted, January 22, 2007 - "Before the Meeting." Commissioner Krebs mentioned, "I won't be here." Mayor Bush mentioned the Meeting scheduled for February 5, 2006 at 5:15 p.m. Attorney Garganese stated, "How about I work with the Clerk's Office and try to get a Meeting date when everybody can attend." Deputy Mayor McGinnis remarked, "That is good." Commissioner Krebs stated, "Absolutely." No objections were voiced. REPORTS 601. Office Of The City Manager - Ronald W. McLemore No Report. REPORTS 602. Office Of The City Clerk - Andrea Lorenzo-Luaces, CMC Deputy City Clerk Joan Brown had no Report. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE270F3I REPORTS 603. Commission Seat Four/Deputy Mayor - Sally McGinnis No Report. REPORTS 604. Commission Seat Five - Joanne M. Krebs . Dyson Drive Traffic Calming. This topic was addressed earlier in the Meeting. City Clerk Lorenzo-Luaces arrived at 7:55 p.m. Deputy City Clerk Joan Brown departed the Meeting at 7:55 p.m. Commissioner Krebs spoke of the last Meeting when an individual "Asked to yield minutes to another citizen, and Mayor, you had said 'Yes'. But I am not sure if that was understood when that person came up to speak, because he got three (3) minutes, so I don/t know what the Policy is on the Commission, but maybe we want to make a Policy - that either we don't allow the yielding of Minutes, extra minutes; that if you have something to say, you say it, in your time? But, that you are not going to be able to yield three (3) minutes to another person, giving them six (6) minutes, and then nine (9), twelve (12)." Mayor Bush mentioned, "We have sent out the letter to all of the Homeowner's Association's to inform us who is their Representative." Tape 3/Side A Mayor Bush said to City Clerk Lorenzo- Luaces, "Could you keep the Commissioners apprised of which ones - just so they know?" City Clerk Lorenzo-Luaces stated, "Be glad to." Next, Commissioner Krebs stated, "1 would like us to make a Policy if we can, which 1 know we can, that when we have - Andrea [Lorenzo-Luaces] or Joan [Brown] or whoever is here doing a Meetingfor any of the different Boards, that after the Meeting, there is an escort for them, preferably the Police Department to make sure they get to their cars, in their cars safely, and they start - it was an issue that 1 brought up my first year here, but it seems to be coming up again. " Continuing, Commissioner Krebs mentioned, "My suggestion is when the Meeting is over, a phone call goes to the Police Department, they know that the Clerk will be out within - the Clerk or whoever is holding the Meeting will be out in fifteen (15) minutes or whatever and they are here to assist in - that." Mayor Bush note, "1 think that is a great idea." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 28 OF 31 Deputy Mayor McGinnis remarked, "1 have asked for that before, so, yes." Mayor Bush noted, "1 think everybody is in Agreement on that - Consensus on that?" Commissioner Krebs stated, "1 do." Commissioner Brown said, "Yes." No objections were voiced. Manager McLemore noted, "Fine." Mayor Bush then said to Manager McLemore, "I guess you can write the Policy up and let the Police Department know." Next, Commissioner Krebs commented, "I am not going to bring up Lake Jesup, assisting them right now, there is an issue though out there, as to whether or not - they are having trouble right now getting some approvals because of the expense and mitigation; but I will bring that up next time." Commissioner Krebs mentioned next, "I got an email from Rebecca O'Hara who is - one of the Attorney's for the Florida League [Of Cities] and she sent us - '[Best Management Practices for the enhancement of Environmental Quality on Florida Golf Courses" and suggested that we share with our City Manager's." Commissioner Krebs said to City Clerk Lorenzo-Luaces, "If you would - if you could, send a copy to Anthony [Garganese] or by email." City Clerk Lorenzo-Luaces nodded that she would do this. Commissioner Krebs added, "I will bring this up - the next time I am in, but I want to share this and maybe you can look at it. I really would appreciate it. I also want this shared with the [Winter Springs] Open Space [ Advisory Study] Committee, because this is really important to them and should be number one on their list!" Deputy Mayor McGinnis noted, "I have something for that Committee too." Next, Commissioner Krebs remarked, "The Holiday decorations, you probably got my email, that looked awful, where you saw 'Season's Greet'." Commissioner Krebs added, "We need to put that in the Budget - new stuff." Continuing, Commissioner Krebs mentioned, "There is a sign up near Winding Hollow that says something about residential, it is between Winding Hollow - Boulevard and it looks like it is in the Wetlands, and people are asking about that." Commissioner Krebs added, "It talks about some type of a development." Mayor Bush noted, "A citizen contacted me about this." Ms. Sahlstrom explained, "We had a pre-application meeting with the Property Owner where they came in and were proposing townhouses. That area is very wet. Their Concept Plans left a lot to be desired and we let them know our concerns. We haven't heard anything further." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 29 OF 31 REPORTS 605. Office Of The Mayor - John F. Bush Mayor Bush stated, "Former Commissioner Martinez' comments about the Chamber - the Commission did not authorize twenty-five thousand dollars ($25,000.00)." Mayor Bush added, "Whatever we authorized to cover the mailing of that questionnaire - could we find out how much that was and publish that." Next, Mayor Bush mentioned, "Brian [Fields, P.E., City Engineer, Public Works Department] has been working with the Friends of Lake Jesup, and 1 would like to at some point - a Workshop where Brian [Fields] and the Friends of Lake Jesup could more or less - bring us up-to-date on what is going on?" Commissioner Krebs suggested, "I am thinking, even if we had - a Resolution of some sort, we could send that to the State." Mr. Fields stated, "We invited Robert King to come make a brief Presentation at the next Meeting to - re-introduce Friends of Lake Jesup, and give an overview of the activities they are involved in. Then maybe at that Meeting, you could invite him to a Special Meeting and schedule it then and let him know which topics you want to explore." Mayor Bush noted, "I think that is a good idea." REPORTS 606. Commission Seat One - Robert S. Miller Commissioner Miller remarked, "I would like Staff to get back to the City Commission - at the next Meeting on Traffic Calming - whatever it was that - on Murphy Road - they are supposed to come back - with an update on what was going on." Mayor Bush asked Manager McLemore, "Since the County will not be spending the money for Traffic Calming on Dyson [Drive], can we get them to give us that money, to spend it somewhere else?" Manager McLemore stated, "We can always ask." Manager McLemore added, "We'll ask." REPORTS 607. Commissioner Seat Two - Rick Brown Commissioner Brown suggested, "Starting the Meetings earlier - since the 5: 15 [p.m.] worked so well tonight...." Commissioner Brown added, ".. . We might get a better night's work in if we began earlier than 6:30 [p.m.]." Commissioner Krebs inquired, "Would that change our ending time from 11 :00 [p.m.] to 10:00 [p.m.]?" CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 30 OF 31 Deputy Mayor McGinnis remarked, "Yes." Mayor Bush stated, "You could change the ending time as well." Commissioner Brown noted, "We would just call it at 10:00 [p.m.]." Deputy Mayor McGinnis remarked, "Yes." Commissioner Krebs commented, "I will do it." Commissioner Miller noted, "I would like to start early also, so I will support Commissioner Brown." Manager McLemore remarked, "Just a suggestion, to 'Agenda' this for the next Meeting. At least it will be out there for people to see and you can have this discussion in front of them. " Commissioner Brown then stated, "I think the time is appropriate, now that we are going to be able to broadcast our Meetings." Mayor Bush noted, "5: 15 [p.m.] start time, ten o'clock [p.m.] would be the end time." Commissioner Krebs added, "If it is a problem with 'Public Input', then perhaps we can hold 'Public Input' at the end - or something like that." Furthermore, Commissioner Krebs suggested, "What you could do, is you could also rearrange when we have - our Informational [Agenda] and our Consent [Agenda], maybe bring that even forward." Commissioner Krebs added, "'Public Hearings', we could reschedule - at a time." Mayor Bush then said, "It will be on the Agenda next time." Manager McLemore remarked, "The direction is to put it on the Agenda." Mayor Bush said, "Yes." Deputy Mayor McGinnis stated, "Absolutely." REPORTS 608. Commission Seat Three - Donald A. Gilmore Commissioner Gilmore stated, "I don't want us to lose track of Traffic Calming." Additionally, Commissioner Gilmore remarked, "I think we need to - do a Workshop for the Commission to discuss the different types of Traffic Calming and come up with a standard - I think we need to come up with a process when somebody comes before us for Traffic Calming so that we don't have to keep reinventing the wheel." In conclusion, Commissioner Gilmore mentioned, "I would like to see us pursue this further, let's not drop it." Manager McLemore noted, "That was kind of what Brian was going to propose to you tonight - really be more of a Workshop." Manager McLemore noted, "We can re- schedule that. We will put it back on the Agenda next week for a time maybe in late February or March." ADJOURNMENT Mayor Bush adjourned the Regular Meeting at 8:11 p.m. RESPECTFULLY SUBMITTED: f /', 'J} X' Dlt-a~L/' J AN L. BROWN, DEPUTY CITY CLERK AND APPROVED: ~\./ ---7 I /),,--_'''7' J- /' JOHN USH MAY . !(yU4~~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 8, 2007 PAGE 31 OF31 NOTE: These Minutes were approved at the January 22, 2007 Regular City Commission Meeting,