HomeMy WebLinkAbout2002 12 17 Other Handed out by Karina Veaudry
DECEMBER 17, 2002
HANDED OUT BY KARINA
VEAUDRY.
November 26, 2002
Karina Veaudry
Herbert-Halback, Inc.
315 East Robinson Street
Suite 305
Orlando, FL 32801-1992
RE: Level of Service
Dear Ms. Veaudry,
This letter serves as notification that the level of service to contract for Landscape
Maintenance Service Coordinator is below the expectation of the city. The primary goal
of this contract is to improve the quality and appearance of contract areas. My site
visitations indicate that there are too many areas that have deteriorated beyond acceptable
limits. It is my opinion that the amount of time spent to fully and properly review the
properties is not adequate. In addition the enforcement of the landscape maintenance
contract specifications for the contractors is too lenient.
Please be advised that these concerns must be addressed and failure to see improvement
in/or restoration of deteriorated areas within the next thirty days may result in my
recommendation of your contract termination.
Sincerely,
Alan G. Hill
Public Works Superintendent
cc: Ron McLemore, City Manager
Kip Lockcuff, Public Works Director
Tuscawilla Landscape and Beautification District Advisory Committee
Oak Forest Wall and Beautification District Advisory Committee
Beautification of Winter Springs Board
,
City of Winter Springs
Tuscawilla Lighting and Beautification District
Monthly Summary
Maureen Henderson
Ground Effects Landscape Maintenance, Inc.
Post Office Box 620713
Orlando, FL 32862
407.826.9818
12/12/02
1. Met Bob in field. Repairing mainline behind South fountain. Removed stake $;
2. Oleander catapillar problem out of control. Not enough coordination w/ Greenfields.
3. Shetland & Citrus entry need detailing.
12/05/02 -
1. Insect and weed conditions are not acceptable. Higher level of concentration and attention to detail
required. Reports must be verbal or in writing every time crew is on site.
2. 12/Plant(s) pulled out of ground at Shetland/Citrus.
3. Replace ligustrum at second entrance to country clob
12/02/02 -
12/02/02 - 3:37pm - Alan called: Limb up two ligustrums on NW corner of Seneca and WS Blvd.
12/02/02 -
11/27/02 - REPAIRED 11/29/02
11/21/02 -
11/07/02 - Leaves are piled up in the center of the sagos in all of the planters at the main entrance.
10/28/02 - Spread mulch at South fountain area. (not in previously flooded area). Verbal last week.
Shetland and Citrus area have noticable weeds.
10/25/02 - Discussed entrance as a priority.
1 0/1 0/02
1.
2.
3.
4. KA V took cuttings of declining Azaleas to the Seminole County Extension Service on 10/10/02.
Diagnosis by two separate individuals states that there is a root problem. Girlding roots which
stressed the plants. Additional water causing a pathogen situation. Discussed with Bob on 10/21/02.
5. Coordinate recovery of Sago Tea Scale problems / Azalea decline problems with Greenfields.
6. Previous request not completed.
7. 10/16/02/ two dead azalea plants at front of South fountain.
8. Coordinate weed problem areas with Greenfields for immediate irradication. Area at entrance is of
highest priority.
10/16/02
1.
2.
3.
10/08/02 - Alan called regarding wilt of Azaleas at front entrance / Bob says the main line was turned off
10/03/02
1.
2.
3.
4.
5.
6.
7. KA V TO FOllOW UP WITH CITY.
8. Hollies to be "tip" pruned only. This needs to be done during next two weeks.
9/30/02 -
10/03/02
1. KA V TO FOllOW UP WITH CITY
2. KA V TO FOllOW UP WITH CITY
3.
Start of Dormant Season Schedule
9/20/02 - Dead plants along winter spring median - Resolution?
9/19/02 -
9/13/02
1.
2. Prepare detail irrigation schedule for each median including putting tap on certain spray head for
drought color material while still spraying other plant material. Coordinate this issue with KA V as
soon as possible.
3. Hand pull weeds for 5 or ten minutes each mowing at each median to keep up and avoid spraying
and brown weeds.
4. Bob: Will be checking off last month's summary notes with dates and completion and turning it in
to KA V.
5.
6.
9/12/02 -
PLEASE NOTE THAT ANNUAL CHANGE OUT IS DUE IN SEPTEMBER. (WILL DISCUSS CURRENT
SCHEDULE MODIFICATIONS DUE TO CaNST. ISSUES) Done
THIS HAS BEEN COMPLETED DURING SECOND WEEK OF SEPTEMBER - KA V
9/6/02
1.
2.
3.
4.
9/4/02
1.
2.
3.
4.
5.
6. Northernway / Tuscany Restaurant; Turf in decline -Coordinate landscape replacement. KA V TO
COORDINATE WITH CITY LANDSCAPE IMPROVEMENT LIST.
7.
8. Get irrigation schedule from Ground Effects (72 zones?)
9. Alan to get Winter Springs. Blvd. irrigation as-builts (kav valve locations)
9/3/02 - Meeting at SRI office
1.
2.
3.
8/29/02 -. Will ADD TO THIS WEEK'S INSPECTION NOTES.
8/23/02
9/12/02 - KA V
10/21/02 - KAV
NOTED FOR CITY
8/15/02
I
NOTED FOR CITY
NOTED FOR CITY
NOTED FOR CITY
Winter Springs Blvd median near Woodduck Court has pine tree that looks distress the pine tree is in
decline please note my comments to a Greenfield and request for a diagnosis. KA V TO FOllOW UP
WITH CITY.
8/15/02 -
8/15/02 -
8/13/02
8/8/02
KAV to CONFIRM
Noted for City
Noted for City
Noted for City
Noted for City
8/1/02
Julv 2002 Issues:
1.
2.
3. Ground Effects is "on-call" regarding emergency repairs day or evening. Karina or City on-call
person will notify regarding issues when they occur.
In general, weeds in the medians need to be eradicated. The crack weeds need to be eliminated.
4. A memo from Alan Hill regarding this is forthcoming. DONE
5. Ground effects will replace fifty-seven (57) azaleas for a total of $570.00 when given commencement
direction from Alan Hill.
6. Trim Ligustrum suckers. Being completed
7.
..
Tuskawilla Lighting and Beautification Area
Fertilization and Pest Control services
Monthly Maintenance Summary - October 2002
Tom Brumley / Bill
Greenfield's Fertilization & Pest Control Services
6131 E. Orlo Bronson Highway
S1. Cloud, FL 34771
Fax: 407.365.9285
12/12/02 Report on sago scale condition is due. Hand pick catepillars off of the
Oleander to retain the foliage.
12/05/02 - Insect and weed conditions are not acceptable. Higher level of concentration
and attention to detail required. Reports must be verbal or in writing every time crew is
on site.
11/27/02 - Scale problem is a Central Florida epidemic and will be writing a report
1 0/25/02
1. Continuing to watch sagos with scale problem, this has developed over the last
four to six weeks several are in decline , all planters along the main entrance
10/10/02
1. Azalea decline at entrance: Extension service report: Root problems, probably
girdling of roots when planted. Excess water has made problem worse. Please
report back on this situation. Coordinate with Ground Effects for irrigation control.
2. Many weeds in front entrance, please make the front entrance a priority.
3. Sagos have severe scale. Please remedy and report back on the progress.
4. Please address all pesVdisease/weed problems and concerns in writing the next time
you are out on site.
5. Provide a chemical list and amount utilized of insecticides and fertilizers used at
each application.
10/03/02 - Called to coordinate schedule
Start of Dormant Season Schedule
9/13/02 - At winter spring main entrance on north side near rose between fountain and
wall outbreak of dollar weeds.
9/12/02 - Called to discuss declining Azaleas at front entrance (brown spot) and dollar
weed spraying. Tom: Second spraying this week; should be gone in 14 days.
-.
.-
8/22/02 - Sorvioo roport reooivod with oommontc
8/8/02
^ddreGs yellow Iiriope. Please pro':ide diagnosis. COMPLETED.
Pine tree is yellowing
and 1001<0 in dealine at median 1t17 east of 'Noodduak Read.
Please provide diagnosis._COMMENTS/DIAGNOSIS
RECEIVED.
During October treatments / monthly report, please provide a turf analysis in the form of
comments.
~(
~-~
Tuskawilla Lighting and Beautification Area
Fertilization and Pest Control services
Monthly Maintenance Summary - October 2002
Tom Brumley / Bill
Greenfield's Fertilization & Pest Control Services
6131 E. Orlo Bronson Highway
St. Cloud, FL 34771
Fax: 407.365.9285
12/12/02 Report on sago scale condition is due. Hand pick catepillars off of the
Oleander to retain the foliage.
12/05/02 - Insect and weed conditions are not acceptable. Higher level of concentration
and attention to detail required. Reports must be verbal or in writing every time crew is
on site.
11/27/02 - Scale problem is a Central Florida epidemic and will be writing a report
1 0/25/02
1. Continuing to watch sagos with scale problem, this has developed over the last
four to six weeks several are in decline, all planters along the main entrance
10/10/02
1. Azalea decline at entrance: Extension service report: Root problems, probably
girdling of roots when planted. Excess water has made problem worse. Please
report back on this situation. Coordinate with Ground Effects for irrigation control.
2. Many weeds in front entrance, please make the front entrance a priority.
3. Sagos have severe scale. Please remedy and report back on the progress.
4. Please address all pest/disease/weed problems and concerns in writing the next time
you are out on site.
5. Provide a chemical list and amount utilized of insecticides and fertilizers used at
each application.
10/03/02 - Called to coordinate schedule
Start of Dormant Season Schedule
9/13/02 - At winter spring main entrance on north side near rose between fountain and
wall outbreak of dollar weeds.
9/12/02 - Called to discuss declining Azaleas at front entrance (brown spot) and dollar
weed spraying. Tom: Second spraying this week; should be gone in 14 days.
,,_ 17'"'"
8/22/02 - Sorvioo report recoivod '....ith oommonte
8/8/02
^ddreGs yellow liriope. Pleaeo provide diagnocis. COMPLETED.
Pine tree is yellowing
::md lookE> in dooline at median #'17 oast of 'Noodduck Road.
Ple:lse provide dbgnosie._COMMENTS/DIAGNOSIS
RECEIVED.
During October treatments / monthly report, please provide a turf analysis in the form of
comments.
'i