HomeMy WebLinkAbout2005 07 20 Other - Handout by Steven Richart during Agenda Item 500TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT
City of Winter Surinas
Overview Urban Beautification Mana er
Monthly Meeting Report 07/20/05 Steven T. Richart
Office:407-327-5976 Fax:407-327-6695
Email: srichart winters rin sfl.or
A. Budget
1. TLBD Maintenance Fund -184
2. TLBD Improvement Fund - 308
B. Maintenance Items and Progress Report
1. P & L is performing to standard. Trimming of palm tree seed pods is
scheduled for the near future.
2. The south fountain at Tuskawilla Road. Both pumps (2) have been repaired
and are back in service. Cost per pump repair was approximately $900.00
3. Florida Water Features is currently maintaining the fountains under a (1)
year agreement.
4. Annuals have been rotated to yellow and red Coleus at all entrances.
C. Street Lighting Proiect And Sign
i. Updated CES schedule and other pertinent information included in this
package. Ballots to be mailed on September 9th, 2005.
D. Other Proiects
1. Waterworks was issued approval to pressure clean entrance walls at a cost of
$2,000.00.
2. Jack Frost Ligustrum shrubs (500) have been installed in deficient areas
throughout the Winter Springs Boulevard medians.
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''~`CORID~' Urban Beautification Quality Inspection Report
Grounds Maintenance
Vendor: _ ~~ ~.. ~ ~ Date: ~'
--~~
Project: `' ~ ` ~;. ~'
' Safetv and Eguiament• ~ ~. Monthly Maintenance Reports
____Yes ____No Dafe:
~ ~
1. Mowing, mechanical trimming, and cleanup of turf areas. 1' 13 4- 5
2. Weeding of planters,. curbs, walks, and hardscape areas. 1 2 3 4 5
3. Trash and debris removal. 1 2 3 4 5
4. Edging of planters and hardscape areas. ~ 1 2 3 4 5
5. Irrigation system coverage. 1 2 3 4 5
6. Fertilization and chemical program. 1 2 3 4 5
7. Trimming of shrubs and hedges. 1 2 3 4 5
8. Overall appearance and curb appeal. 1 2 4 5
9. Vendor communication. 1 2 4 5
,~
Service Requests: (To be handled within 7 working days unless otherwise noted.)
" ~C ~~ j t~"~~ G,.,~.~ ~~. o'er, ~.. ~t~.. r~ '`' ~'
P & L LAWN MAINTENANCE
MAINTENANCE INSPECTION REPORT
Tuscawilla Lighting & Beautification District
07/12/05
Thomas Payne
1. At the N/W corner of Island #22 there appears to be a slow
irrigation leak or an upwelling of surface water or a small spring as
water is leaking out of this island onto the road and this should be
checked.
2. Overall, the site looks very good.
3. The weed situation in the ground covers is much improved but some
work is needed on the dollarweed in the draft jasmine beds in the
planters around the fountains at the entry along Tuscawilla Rd.
4. Numerous small downed tree limbs are present we need to pick them
up with our next service and continue to pick them up as needed.
5. Most of the annuals have been cut back and are starting to respond
with new growth.
6. The seed pods need to be removed from the palm trees and we will
schedule this operation as the tree crew becomes available.
7. A few small dry areas were visible in the islands and some of the
newly installed plants were showing signs of wilt and thus some
sprinkler adjustments may be needed.
8. Some newly installed variegated ligustrum, azaleas, burfordii holly and
podocarpus plants were visible.
Urban Beautification Quality Inspection Report
Grounds Maintenance
Vendor: __ ~~ ~``'~ Date: ~ ~ ~~'~
Project: ~~~
' Safety and Eauiament:
~-
~ -
1. Mowing, mechanical trimming, and cleanup of turf areas. Month)/y M~atntenanae Reports
.~ e'Y s aNo Dafe:
..
.,
1 Z ~ 4~ 5
2. Weeding of planters,. curbs, walks, and hardscape areas. 1 Z 3~ 4 5
3. Trash and debris removal. 1 2 3 4 5
4. Edging of planters and hardscape areas. 1 2 3 4 5
5. irrigation system coverage. ~ (~ 5 ~ -- ~-~C 1 Z ~~} 4 5
6. Fertilization and chemical program. 1 Z 3 4 5
7. Trimming of shrubs and hedges. 1 2 3 4 5
8. Overali appearance and curb appeal. 1 2 3 4 5
9. Vendor communication. 1 2 3 4 5
Service Requests: (To be handled within 7 working days unless otherwise noted.)
~x~~rior +~l~e~~r~g for the C~~rne~rcr~1:VVo-r~cf
s, Zoos
Steven fZchart
City of Winter Springs
1126 East SFt 434
Winter Springs, FL 32708
t~E, Tuscawilla Signs, Walls & Fountains
Dear Sir,
Thank you far the opportunity to present TerraClean's proposal for your properties cleaning needs.
1 am confident we are t e best. qualified co oany to provide the servi. you expect in a.~rofessio~al
annex.
Ak TerraCtean we utilize the exclusive Mallard Systems, an innovative, NO PRESSURE, Ch®mical
Process that treats the problem as a pest, not a stain. Our three-in-one process removes building
stains, "like mold, mildew, dirt and grime" eradicates the spores and protects against further infestation
by leaving behind a residual algaecide and fungicide barrier #o inhibit airborne spores from growing.
Following is our pricing propesal for your review and censideratiort,
Chemically Clean NeighbQrhoad Entrances & Fountains. 57.392.00
2 Cleanings ! Year for mildew and haM water stains.
Streets: Deer Run, L7ysan, Howell Creek, TUSCOra, Shetland,
Winter Springs Blvd (Main and Oviedo Entrances), Trotwood & Vistawilla.
5a _e scope work as we corn ! ted in 2004.
Please let me know if there is any additional infiormation you need. You can also visit our web site at
www.terraclean_us. There is a wealth of information about our company along with soma excellent
references on our company and cleaning process. Again, f greatly appreciate this opportunity. Far
your convenience you can reach me at ($f36) 868-3772, or my cell at (407) 832-1108, or email at
aclockverldlter~ad~an. us.
With
You're
.. .. ..
x.:~lu~~ ~ari~. ~~~r, ~onnr~-a~: ~'#or~da,: ~7~0
6.~'T~RI~A; F~ac ~~'6~~ 5~ ~ `T'~~tF,. www.,rira.cfn.us
ZOOM] Nt~~'I~ ~2I21~,L C~00 61;6 LOfi %~'d Ci~:ST Q3M ~0/90/LO
Page 1 of 1
Steven Richart
From: PNL89@aol.com
Sent: Tuesday, July 05, 2005 2:01 PM
To: Steven Richart
Subject: Irrigation Update
Steven,
Louis found the leak in island # 20 and says it is a broken valve. He could not work on it today as the hole
keeps filling up with water. He will check back and as soon as it is dry enough to work in, he will make the
necessary repairs.
Thanks,
Thom
7/9/2005
P & L LAWN MAINTENANCE
MAINTENANCE INSPECTION REPORT
Tuscawilla Lighting & Beautification District
06/27/05
Thomas Pnyne
1. At the N/W corner of Island #22 there appears to be a slow
irrigation leak or an upwelling of surface water or a small spring as
water is leaking out of this island onto the road and this still needs to
be checked.
2. Overall, the site looks very good and the foreman should be
recognized for the improvement.
3. Pest Problems visible: cycad scale on the sagos, entomosporium leaf
spot fungus on the Indian hawthorn (best controlled by limiting
overhead irrigation), lace bugs on the azaleas, iron deficiency
(yellowing) in the turf, serious brown scale on the zamias, cottony
cushion scale on the pittosporums, lubber grasshoppers on the crinum
lilies, pythium and brown patch fungus in the turf behind the front
north entry wall C~ Tuscawilla Rd. (due to saturated soil conditions)
and snails and/or slug damage on the melampodium.
4. The plant material at the south side of the entry sign C~ the Dyson
Road entry look hungry.
5. We need to continue to trim the new growth off the ligustrum trees
as needed.
6. The weed situation in the ground covers is much improved and we need
to stay on top of this situation. We also need to be careful to pick up
our cuttings when working in these beds.
7. There is a downed tree limb in island #5 and we need to pick it up with
our next service.
8. It is ok to start shaping the thryallis plants and we would suggest
rounding them into shape.
9. There is a busted sprinkler and/or wash out along the sidewalk C~ the
Shetland entry and this information was passed on to Jeff Norris for
repair scheduling.
`; ~~
Tuaca~tilia Li~htln~ and Beaut~i~atlan pia~llc~
~IT1F' QF V~1E~NTER &PRINf~&
MONTHLY LIGHTING INSPECTION
Date' G - z ~ ~- 0 '~-° Inspector: ~y~
Entrances:
1.
,~ Le~~j
,o -
2. TuskawiUa Road and Trotwood.
3. Shetland /Citrus. (3~° .
4. Winter Springs Blvd. and Seneca. D/
5. lVistawilla. _ Q1 C~,
6. Tuscora.
7. Dyson. (9'IC_
8. ~ .Deer Run. -- - -L#S 7" S~%~-'-' ~ ~ss~.~ ~ Nn ~ ~%
9. Howell Creek di,.~,-c~c~~ ~"~ lLe._„(J 1 a--e Q ~ G~_ ~e. a~-s ~" ,~ i i~-e,~
Winter Springs Blvd:
~ 1. Medians /Rights of Way.
Notes:
~ ~nv~IInLL ~ ~I..LLC t LCl W ~ PRnPFR~'S'
EVALUATION ^ SCRVII~E li%1LL
^ PRO-ACTIVE SERVICE CALL
C . °'~1PANY NAME a
PROPERTY NAME ~ ~S ~ A E
ADDRESS f~' C
~L STATE ZIP
SERVICE CONTACT NAME TIME IN TIME OUT ~ ~p
(1 =Poor, 5 =Excellent) Good Too High Too Shart Dull Blade
1 2 3 4 5 MOWING HEIGHT: ~ ^ ^ ^
COLOR: ^ ^ ^ ~ ^ Good Too Wet Too Dry
DENSITY: ^ ^ ~ ^ ^ WATERING: ~ ^ ^
WEEDS: RECOMMENDATIONS:
BROADLEAF
PROBLEM_ GRASSES //~Td¢//f
INSECTS: ~'K ~ C-E-( ~ ,~C~~l/G'~
DISEASES: ~-
THATCH/SOIL CONDITION:
COLOR/GROWTH ^ POOR ^ IMPROVED ^ HEALTHY OTHER FINDINGS:
^ WINTER INJURY ^ TRANSPLANT SHOCK
INSECT ACTIVITY: ^ MINIMAL ^ PRESENT ^ PREVIOUS
DAMAGE ^ WATER DEFICIENCY ^ NORMAL LEAF DROP
DISEASE ACTIVITY: ^ MINIMAL ^ PRESENT ^ PREVIOUS ^ EXPOSED ROOTS ^ POOR DRAINAGE
DAMAGE ^ CONST. DAMAGE ^ MECH. INJURY
RECOMMENDATIONS: ^ PLANTED TOO DEEP ^ MULCH TOO DEEP
~~~ ^ GIRDLING ROOTNVIRE ^ WOOD BORING INSECTS
RECOMMENDATIONS:
•~~ ~ •
LAWN ^ TREE/SHRUB ^ OTHER
I CLUDED:
^ TREE TRUNK INJECTION ^ SULFUR ^ NATURAL FERTILIZER
ITROGEN ~RO ^ AERATION
SECTICIDE FUNGICIDE ^ HORT. OIL ^ PHOSPHORUS ~MICRONUTRIENTS ~OTASSIUM
^ LIME ^ SLOW RELEASE NITROGEN
PRE EMERGENT WEED CONTROL ~OST EMERGENT WEED CONTROL ^ OTHER
RECOMMENDATIONS: ~ 7`~
r
L~~.~~~ r
i~~ ~.
ON SITE CONTACT PERSON
®2003'hvGreen L.P. w~rcu xnr CUSTOMER COPY
All Rights Reserved INK _
~.
DATE / // // fem./// _TIME
1
~~'
`
i
\
/ I
/
REP. / PHONE
MEMORANDUM
TO: Mayor and Commission
FROM: Ronald W. McLemore, City Manager t ~ ~
DATE: July 12, 2005
SUBJ: T.L.B.D. Assessment District Agenda Item 508
I am requesting the Commission to reconvene immediately to reconsider your vote in last
night's meeting to reject recommendations to approve a revised Implementation
Schedule.
This request is being made for two compelling reasons.
1. Failure to reconsider this item could do irreparable harm to chances of the
Assessment District going forward.
2. Based upon my review of the meeting, it was apparent that there was substantial
confusion and misunderstanding of the facts resulting in the vote the Commission
took.
It is unfortunate that complications from Hurricane Dennis made it impossible for me to
be able to return to the City in time for the meeting, and that Steven Rinehart was unable
to be at the meeting due to the tragic situation with his Mother. Had either of us been
able to be there I think we could have brought a lot of clarity to the confusion.
OVERVIEW
I believe a brief overview of this matter would be helpful.
February 14, 2005 Commission Meeting.
Commission presented with Regular Agenda Item 501 requesting the Commission
to proceed with Phase II of T.L.B.D. Improvements.
Commission authorized the following:
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a) City Manager to enter into a contract with G.S.G. to perform events schedule
provided by G.S.G. for the following:
1) Approval of an August 2005 initial resolution authorizing the
Assessment District to proceed.
2) Inclusion on November 2005 assessment rolls.
3) Staff to return to the Commission with dates fora straw ballot.
4) Construction to begin mid-2006.
Apri12005 Legal Advisory.
G.S.G. attorneys advised staff that after considerable review, the schedule presented to
the staff and Commission in the February 14, 2005 Regular Agenda Item 501 could not
be fully implemented due to the fact that the assessments could not be placed on the
November 2005 Assessment Rolls due to the Statutory Notice requirement. As a result,
the earliest assessments could be included on the Assessment Rolls was November 2006.
Following this revised opinion from G.S.G. lawyers, staff, the T.L.B.D., and G.S.G.
began the process of revising the implementation schedule.
The solution for the revised plan did not appear to be particularly problematic for the
following reasons:
1. Construction of the new street lighting system was totally in the hands of
FP&L.
2. FP&L could not begin construction until July 2006 at the earliest and most
likely later.
3. FP&L stated a willingness to delay payment until the end of the construction
period for each phase, delaying the final payment date until December 2006,
and very likely until after the first of January 2007.
4. The City had the fallback option of easily structuring some type of short term
bridge loan into the project financing.
June 23, 2005 Budget Meeting.
At the June 23, 2005 Budget Meeting staff brought the Commission up-to-date on the
status of the project, including the fact that the assessments could not be added to the
assessment rolls until November 2006.
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June 27.2005 Commission Meeting.
Consistent with the directives of the Commission in the February 14, 2005 Commission
meeting, staff submitted Regular Agenda Item 506, and a schedule for the straw ballot.
The Commission authorized the ballot to be sent with a July 20, 2005 mandatory return
date.
July 11, 2005 Commission Meeting.
Regular Agenda Item 508 was presented to the Commission this date by the City
Manager requesting the City Commission to adopt a revised project schedule.
This agenda item was intended to do two things:
1) To bring the schedule up-to-date with all actions to date, including the final
assessments being placed on the 2006 assessment rolls.
The new schedule does not change the projected construction date.
The new schedule does preserve the necessity of getting the Commission to
create the Assessment District prior to the December 2005 drop dead date for
preserving current FP&L construction costs, and maintaining the project on the
FP&L summer construction schedule.
2) To provide additiona160-days for public education prior to the straw ballot vote.
The ballot schedule adopted by the Commission on the June 27, 2005 meeting
provides only 2 days for mailing and returning the straw ballot.
This would be acceptable if there had been considerable public education on the issue
prior to the ballot being mailed.
Based upon comments received at the Commission meeting, and discussions with
staff, and T.L.B.D. Board meeting, I learned that there had been no public education
to date on this issue.
Knowing that the rule of thumb strongly suggests that informed public referendums
require three to five separate and distinct forms of public notice and education, I
became very concerned regarding the possibility of an informed ballot result.
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In my opinion, if we go forward with the ballot schedule approved June 27, 2005 by
the City Commission, the ballot will not reflect an informed decision, and when the
public does not feel informed they traditionally vote "NO".
The schedule provided to you in the July 11, 2005 meeting addresses all of the
Assessment District issues.
Alternatives•
1. Return to the original project schedule contained in the February 14, 2005 Agenda
Item providing for the first assessments to be placed on the November 2005
assessment rolls.
As stated, this alternative is not legally possible.
2. Adopt the schedule presented to the Commission in the July 11, 2005 agenda item
prepared by the City manager. This schedule successfully addresses all issues
including preservation of the summer 2006 construction schedule, including two
months for public education, and 10 days for voting.
3. Maintaining the June 27, 2005 schedule providing for a July 20, 2005 ballot
return date.
As stated, this would be highly inadvisable providing voters only 2 days to
return their ballots.
~~
4. Adopt an amended straw ballot schedule amending the mail out date to July ?~3;
2005, and return date to August 12, 2005, providing three weeks for public
educations, and giving the voters 10 days for voting.
If we amend the schedule which we desperately need to do, why not provide as
much public education time as possible.
Recommendation:
In light of this additional and hopefully clarifying information, my recommendation
remains for the Commission to have an immediate emergency meeting to adopt the
schedule contained in the July 11, 2005 Regular Agenda Item 508.
~jp
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AGENDA
CITY OF WINTER SPRINGS, FLORIDA
CITY COMMISSION
SPECIAL MEETING
WEDNESDAY, JULY 13, 2005 - 4:30 P.M.
CITY HALL -COMMISSION CHAMBERS
•:•s•• NOTE: IT IS NOT UNCOMMON THAT THERE MAY BE CHANGES TO
THIS AGENDA, INCLUDING ADDITIONAL INFORMATION TD BE PROVIDED
TO THE CITY COMMISSION. •:• •:•
CALL TO ORDER
Roll Call
Invocation
Pledge Of Allegiance
REGULAR AGENDA
REGULAR
500. Office Of The City Manager
Reconsider Approval Of The July 1 1, 2005 Regular Agenda Item 508.
ADJOURNMENT
* PUBLIC NOTICE
This is a Public Meeting, and the public is invited to attend.
This Agenda is subject to change.
Persons with disabilities needing assistance to participate in any of these proceedings
should contact the City of Winter Springs, 48 hours in advance of the Meeting at (407)
327-1800, per Section 286.26 Florida Statutes.
Persons are advised that if they decide to appeal any decisions made at these
Meetings/Hearings they will need a record of the proceedings and for such purpose, they
may need to insure that a verbatim record of the proceedings is made which record
includes the testimony and evidence upon which the appeal is to be based per Section
286.0105 Florida Statutes.
CITY COMMISSION BUDGET WORKSHOP - 6-23-OS
(Excerpts from discussion on the TLBD Phase II project.)
Commissioner Blake: "I do have one question on the capital, or improvement funds.
Cause debt service is nothing -that's ..."
Kelly Balagia: "My understanding that the debt service on this would actually be 07 - So
this .... These loan proceeds would have to be drawn ...."
Mayor Bush: "You need to speak into the mike."
Commissioner Blake: You talking or, on the new debt?"
Kelly Balagia: "Yeah .... On, on what would finance this $512,000 in street lighting."
Commissioner Blake: "OK"
Kelly Balagia: "ITh, I'm not sure .... Do you know the timing of this, Kip, but, uh, the
debt service payment would .... I guess the way it has to be voted and go through all the
channels .... The soonest it could happen would be 07, is my understanding. So this, if, if
it's passed, the proceeds would be, could not be drawn until well into next fiscal year."
Commissioner Blake: "All right. You want to explain that again -this time I'll try to
understand it."
Kip Lockcuf£ "That's right."
Ron McLemore: "Uh I don't think that's correct."
Kelly Balagia: That it .... That it wouldn't be 07?"
Kip Lockcuf£ "Steve can tell you dates. Steve, what is the target date for construction?"
Steve Richart: "To start or to end?"
Kip Lockcuff: "To start and end."
Steve Richart: "To start, uh, July of'06, end, end of'08, maybe -depends of P.E. and
how they set up. It maybe ...."
Commissioner Blake: July '06 to ...."
Steve Richart: "'08 -the end of `08"
Commissioner Blake: "Two years?"
Steve Richart: "It may hit in phases, like they may go ahead and do a phase like
Northern Way and then bill that, and then we, we start ..., uh, and that could take up to a
year, just for the first phase. They are out on their scheduling, so ...."
Kip Lockcuff: "'07 might be right for debt service..."
Michelle Greco: "That's right."
Ron McLemore: "Well ...."
Michelle Greco: "It won't, the millage won't hit this November - it will be the following
November - so you want to structure it so that we get the proceeds practically 5-6 months
prior to the millage hitting, which would be April or May of `06"
Commissioner Blake: "'07".
Michelle Greco: "No. 06. So that ...."
Kelly Balagia: "For the proceeds ...."
Michelle Greco: "... in July of'06 you can start spending it on the construction. And
then in November we can start collecting proceeds to pay the debt service payment -
about November -the first debt service payment."
Ron McLemore: "Typically, it depends oil riow we structure the loan ... and when the
time is going to be. If it's a bond, it is usually done twice a year. If it's a bank note, its
negotiable, so that cash flow we have ...."
Commissioner Blake: "Well, in doing so, maybe just slightly off the point here -but in
doing so we want to look at the other outstanding debt and then see if it makes sense to
roll it all into one, or not."
Ron McLemore: "I agree."
Commissioner Blake: "Let's not forget to do that. Uh, I'm shocked by the construction
time ... To the extent that two years fora $500,000 project. That brings with it so many
uncertainties when you start throwing in that time frame."
Steve Richart: "Well, the problem is we can't lock it down with Progress Energy until
we contract .... And their schedule is already out a year on this project. In fact, ...."
Commissioner Gilmore: "What do you mean their schedule is out a year? What does
that mean?"
Steve Richart: "Well, they are behind a year. They are scheduled out a year right now on
a prof ect like this."
Commissioner Gilmore: "So they can't pick .... They won't even start for a year is what
I just heard ...."
Steve Richart: "Well, they may start certain aspects of the project, but it essentially, there
are several factors, uh, in this particular project .... There is, there is sub-contractors for
the boring and different things they have to do. Ah, the urgency and the reason this is,
we're trying to really rush this through is because the, if, if we don't sign with P.E. and
contract before year's end, the cost is going to go up 20%. So we really want to at least
signed and contract with P.E. before year's end. Uh ...."
Commissioner Blake: "P.E. is ...."
Steve Richart: "Progress Energy"
Commissioner Gilmore: Remember, the TLBD has significant influence with, uh ...."
Commissioner Blake: "Yeah, yeah, yeah."
Commissioner Krebs: "They do?"
Commissioner Blake: "I'll believe it when I see it"
Kip Lockcuff: "Used to"
Ron McLemore: "We don't know it it's still there or not."
Commissioner Blake: "Two year project... sound like it ........"
071105_COMM_Regular_508_TLB D_Revi sed_Implementati on_Schedule
Page 1 of 2
COMMISSION AGENDA
ITEM 508
July 11, 2005
Regular Meeting
Consent
Informational
Public Hearin
Re ular X
Mgr. / Dept.
Authorization
REQUEST: City Manager requesting the City Commission to revise the Implementation
Schedule for Phase II T.L.B.D. Street Lighting and Signage Improvements.
PURPOSE: This agenda item is needed to get Commission approval to revise the T.L.B.D.
Implementation Schedule approved at the June 27, 2005 meeting.
CONSIDERATIONS:
At the June 27, 2005 meeting the Commission approved Regular Agenda Item 506 setting an
Implementation Schedule for T.L.B.D. Phase II Improvements, including the mailing of a straw ballot.
Considerable concern has been expressed regarding the short time frame allowed for the mailing and
return of the straw ballot, and the likelihood of a flawed ballot due to the lack of time for proper
education prior to the residents actually deciding their vote.
Staff has reviewed the matter with G.S.G., the City's Assessment District Consultant, and decided that
we can delay the ballot by approximately 60-days and still meet our critical dates, giving the City and
the T.L.B.D. additiona160-days for public education.
Under the revised Implementation Schedule ballots will be mailed September 9, 2005, and due at City
Hall no later than September 23, 2005.
FUNDING: N/A
071105_COMM_Regular_508_TLBD_Revised_Implementation Schedule
Page 2 of 2
RECOMMENDATION:
It is recommended that the City Commission approve the revised Implementation Schedule for
implementation of Phase II Lighting and signage Improvements.
ATTACHMENTS:
1. Revised Implementation Schedule.
2. June 27, 2005 Regular Agenda Item 506.
COMMISSION ACTION:
CITY OF WINTER SPRINGS, FLORIDA
TUSCAWILLA NEW CAPITAL PROJECT
CRITICAL EVENTS SCHEDULE
FISCAL YEAR 2005-06
(GSG & NG&N)
(2°d & 4~h Monday, 6:30 PM)
EVENT DATE
Phase I
Notice to Proceed April 28, 2005
Project Initiation/Field Work By May 20, 2005
Prepare draft Memorandum By June 10, 2005
Prepare and Mail Ballots By September 9, 2005
Ballots Due By September 23, 2005
Prepare final Memorandum By September 26, 2005
Phase II (to be decided following completion of Phase I)
NG&N provides draft assessment resolution to GSG & City for review September 28, 2005
GSG & City provide comments on draft assessment resolution to NG&N September 30, 2005
NG&N provides assessment resolution to City for agenda October 3, 2005
City adopts Initial Annual Resolution October 10, 2005
GSG Provides City with publication reminder letter October 11, 2005
City advertises public hearing & notice of intent October 24, 2005
GSG mail out of public notices October 24, 2005
NG&N provides draft final assessment resolution to GSG & City for review October 31, 2005
GSG & City provide comments on draft final assessment resolution to NG&N November 3, 2005
NG&N provides final assessment resolution to City for agenda November 7, 2005
Conduct Public Hearing & Adopt Final Annual Assessment Resolution and
Notice of Intent November 14, 2005
GSG obtains Data from Property Appraiser July 2006
**
EVENT DATE
Reconcile Subdivisions and Combinations with Property Appraiser's Office July 2006
GSG provides test tape of Non-Ad valorem assessment roll to County Tax August 14, 2006
Col lector
City Certifies Assessment Roll to Tax Collector By September 15, 2006
GSG Computes Prepayment Amounts September-October 2006
Tax Bills Mailed November 1, 2006
CITY COMMISSION
AGENDA
ITEM 506
June 27, 2005
Meeting
Consent
Information
Public Hearin
Re ular X
MGR. /Dept.
REQUEST: The Community Development Department, Urban Beautification Services Division,
requests the City Commission allow the Tuscawilla Lighting And Beautification District Advisory
Board and City Staff to move forward with public notification for the Phase Two Street Lighting And
Street Sign Installation.
PURPOSE: The purpose of this agenda item is to request permission from the City Commission to
proceed with public notification, public meetings, and mailing of anon-binding straw ballot to the
residents of Tuscawilla to determine support for the Phase Two Improvement Project.
CONSIDERATIONS:
The Tuscawilla Lighting And Beautification District was originally conceived as a Two Phase
program of beautification improvements with capital, maintenance, and debt service components
affecting the yearly district tax assessment.
Phase One consisted of hardscape and landscape upgrades to (9) Tuscawilla entrances and the
Winter Springs Boulevard medians. Included in this program is decorative street lighting and
decorative street signage along Winter Springs Boulevard. This Phase has been complete for
several years with positive results for Tuscawilla Residents and the Winter Springs Community
being obvious. The maximum `cap' on yearly assessments was originally set at $110.00 per unit;
the current total assessment is only $93.36 per year.
Phase Two consists of decorative street lighting and decorative street signage along the following
Tuscawilla residential roadways: Northern Way, Seneca, Vistawilla, Trotwood, Tuscora,
Greenbrier, Howell Creek, Deer Run, and Dyson. The annual total assessment increase for
Phase
Two, which consists of installation and maintenance of 535 decorative street lights and 170
decorative street signs, will be $57.53 per year per unit.
June 27, 2005
Regular Item 506
Page 2
FUNDING:
Funding for notification of the Phase Two Improvement Project to the Tuscawilla
Lighting and Beautification District Residents shall come from Capital Fund Line Code (308-
63000) in the amount of $11,285.00, as per recommendation from Government Services Group.
RECOMMENDATION:
It is recommended the City Commission approve City Staff and the Tuscawilla Lighting
And Beautification District Advisory Board to proceed with public notification, public meetings,
and the mailing of a non- binding straw ballot to residents in the Tuscawilla Lighting and
Beautification Taxing District in an effort to gather public input regarding moving forward with
the Phase Two Improvement Project.
ATTACHMENTS:
A. Government Services Group (G.S.G.) -Tuscawilla Phase 2 Status Report
B. Proposed Improvements Fact Sheet
C. Important Notice Of Proposed Increase
D. Non-Binding Straw Ballot
E. Map -Phase Two Project Area
CITY COMMISSION ACTION:
GISIG
GOVERNMENT SERVICES GROUP, INC.
June 6, 2005
VIA E-MAIL TRANSMISSION
Mr. Ronald W. McLemore
City Manager
City of Winter Springs
1126 East State Road 434
Winter Springs, Florida 32708-2799
pub 'c sector
fGfY1 1Y1(. t~ S8Y'(l`1C8
solutions
Re: City of Winter Springs (City): Tuscawilla Phase II Improvement and Beautification Project
Status Report
Dear Ron:
The purpose of this letter is to provide the City with the preliminary findings and conclusions of Government
Services Group, Inc. (GSG) and Nabors, Giblin & Nickerson, P.A. (NGN), regarding the Tuscawilla Phase II
Improvement and Beautification Project, so the City Commission may decide whether or not to proceed with
the preparation and mailing of ballots to property owners in the project benefit area. The project consists of
two primary components: a capital component and a maintenance component. In addition, as with all
assessment programs, there is an additional cost component, the assessment program cost component.
The capital component of the project consists of the removal of existing street signage and streetlights and
installation of new decorative street lampposts and signage along the collector roads1 (excluding Winter
Springs Blvd., which received similar street lampposts and signage in the Phase I Project) in the existing
Tuscawilla benefit area. The projected cost of the capital component, including a standard ten percent
contingency amount for increases in the cost of the project (the "Phase II Improvements) is approximately
$525,0002.
The maintenance component consists of operating and maintaining of the new street lampposts and
signage. The projected cost of the maintenance component is approximately $190,000 annually.
The assessment program cost component consists of the annual cost for the City to: 1) maintain the Phase II
capital and maintenance assessment program and prepare and submit an assessment roll to the County Tax
Collector for collection of the assessments on the tax bill; 2) pay the statutorily established fee to the County
Tax Collector for collecting the assessments and providing the revenues to the City; and 3) provide funding
~ These roads consist of the following: Northern Way ,Seneca, Vistawilla, Trotwood, Tuscora, Greenbrier, Howell Creek, Deer Run,
and Dyson.
2 Financing arrangements have not been established, therefore, a 5 percent loan issuance amount has been assumed.
1500 Mahan Drive. Suite 250 I Tallahassee FL 32308 I T 850.681.3717 I F 850.224.7206
280 Wekiva Springs Rd. I Protegrity Plaza, Suite 203 I Longwood FL 32779 I T 407.629.6900 I F 407.629.6963
June 6, 2005
Page 2
necessary to fund the program in the event that all tax payers take advantage of the statutorily provided
early payment discount. The projected assessment program costs are $ 19,875 annually.
TUSCAWILLA PHASE II IMPROVEMENT AND BEAUTIFICATION PROJECT BENEFIT AREA
A substantial majority of the parcels within the Tuscawilla Beautification Improvement Area are residential
properties or capable of supporting residential dwelling units. Presently, there are 4,515 parcels in the
Tuscawilla benefit area. All parcels within the Tuscawilla Phase II Beautification Improvement Area benefit
from the construction of the Phase II improvements based on the following components:
~ Beautification or aesthetics
• Enhanced safety
The benefit area for the Phase II project is exactly the same as for the existing Phase I program. There are
no additions or deletions from the benefit area.
APPORTIONMENT METHODOLOGY
For the Tuscawilla Phase I Improvement and Beautification Project, an Orlando based real estate appraisal
firm was engaged to provide an analysis of the benefits derived from the proposed improvements. GSG and
NGN staff have concluded that, by completing the Phase II Improvements on the remainder of the collector
roads in the benefit area, the Phase II project is a logical expansion of the initial project and the identified
benefit and apportionment methodology is valid for allocating the cost of the Phase II improvements. Our
comments to city staff regarding the location of the Phase II Improvements should help to reinforce this
logic.
As such, each residential parcel was assigned one equivalent residential unit for each improved dwelling unit
located thereon. All unimproved, platted lots with a vacant residential property use, were also assigned one
equivalent dwelling unit. Unimproved, unplatted parcels, with a vacant residential property use, were initially
assigned one equivalent dwelling unit and will be subject to a prorated assessment based upon the actual
number of dwelling units subsequently developed or platted thereon. Non-residential property uses were
assigned equivalent dwelling units based on the analysis of their building size compared to that of an
average residential dwelling.
Accordingly, the assessable costs of the Tuscawilla Phase II Improvement and Beautification Project are
proposed to be apportioned based on the number of residential dwelling units or their equivalent contained
or able to be built on each parcel of property. Each resultant residential unit or its equivalent within the
Tuscawilla Phase II Beautification Improvement Area is expected to benefit equally based on the
beautification and safety components.
An assessment for any given parcel will be calculated by multiplying the number of equivalent residential
units assigned to the parcel by the rate per equivalent dwelling unit to determine the total assessment
amount. Presently, there are 4,301 Equivalent Residential Units (ERU) in the Tuscawilla Phase II
Beautification Improvement Area.
PRELIMINARY ESTIMATED ANNUAL ASSESSMENT RATES
All of the information regarding the costs of constructing and financing the Phase II Improvements have
been provided by the City. The capital component costs include the projected costs of financing issuance.
Based on the assessable costs of the Phase II Improvements and the application of the recommended
June 6, 2005
Page 3
apportionment methodology, Table 1 provides the preliminary annual assessment rate per equivalent
residential unit (ERU) for capital, operating and assessment program costs.
Table 1
Tuscawilla Phase II Improvement and Beautification Project
Preliminary Estimated Annual Assessment Rates
Annual
Assessment
Amount per
Expense Amount ERU
Annual Debt Service Amount $ 37,560 $ 8.73
Annual Maintenance Amount $ 190,000 $ 44.18
Assessment Program Costs $ 19,875 $ 4.62
Assessment Program Requirement $ 247,435 $ 57.53
Notes:
1) Principal loan amount $551,250
Capital Costs $525,000
Financing Costs 5% of Capital Costs ($26,250)
Loan Terms (30 year, 5.5%)
2) Current Year assessment study costs ($20,000) are funded from existing fund balance.
3) Notification costs ($11,285) to be funded from existing fund balance.
4) Assessment Program Cost Components
Annual Assessment Program Costs (additional) $5,600
Statutory Discount $9,326
Tax Collector Costs $4,949
If you have any questions or require any additional information at this time, please contact me.
Sincerely,
~~"~' ~~~
Skip Burnside
Senior Project Manager
cc:
Camille Tharpe
Chris Traber
Kipton Lockcuff
Michelle Greco
Steven Richart
~~~'1N"t'El~~~'p
TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT u y
The Tuscawilla Lighting And Beautification District Advisory Board is proposing
additional improvements that will result in an increase of the yearly assessments.
FREQUENTLY ASKED QUESTIONS
Q: What improvements are being proposed?
A: As part of the Tuscawilla Lighting and Beautification
District's improvement plan, the Advisory Board is proposing
a project to install new street lighting and signage along the
following streets: Northern Way, Seneca Boulevard, Vistawilla
Drive, Tuscora Drive, Trotwood Boulevard, Deer Run, Howell
Creek Drive, Dyson Drive, Greenbriar Lane, and Shetland
Avenue.
Q: How does this project benefit my family?
A: The main benefit you and your family will notice
is additional street lighting spaced strategically
to provide greater visibility and safety during the
evening on main roadways throughout Tuscawilla.
Q: How long will the project take to complete?
A: The project will take at least two years to complete.
Q: Why are the improvements being proposed?
A: These improvements are being proposed to finish the
Advisory Board's two phase plan of beautification for the
Tuscawilla Community. The first phase of the plan has been
recently completed, improving nine entrances and
Winter Springs Boulevard by upgrading fountains, hard-
scaping, signage, and landscaping.
Q: Will this cause my annual assessments to increase?
A: The proposed improvements will increase your
annual assessment from $93.36 to $150.89,
resulting in an increase of only $57.53 per year.
Q
Are there currently any other projects being
considered that will increase my annual
assessments?
Not at this time. The Advisory Board's goal is to do
an excellent job at maintaining the Tuscawilla Lighting
and Beautification District while protecting your home
investment. All at an affordable cost. The District's
operational costs continue to be one of the most
affordable and well managed in Central Florida,
however, an additional increase in the maintenance
assessment may eventually be required as costs of
contracted services escalate.
Q: How does this project benefit Tuscawilla Property Owners? A:
A: Based upon results of the first phase of the enhancement project,
your Advisory Board believes the second phase will provide
additional value to Tuscawilla by way of increased appeal
to potential home buyers and additional safety for current home
owners.
Q: Will I have input into this decision before it is made?
A: The Tuscawilla Lighting and Beautification District will
hold meetings to gather public opinion regarding the
Phase 2 project. An advisory referendum in the form of
a'straw ballot' will be sent to each affected homeowner
allowing for written feedback to the Commission.
Finally, the project will be presented to the City
Commission for approval where public input will also
be considered before a decision is rendered.
Ijyou have additional questions, please call the City
Beautification Coordinator at: (407) 327-5976.
Street Lighting
Street Signage
I ~1J~1
• ~
IMPORTANT NOTICE REGARDING PROPOSED INCREASE IN
BEAUTIFICATION ASSESSMENT
Dear Tuscawilla Resident:
On the City Commission will make a decision regarding
proposed increases of yearly assessments to fund proposed improvements to the
Tuscawilla Lighting And Beautification District.
The Commission desires to acquire a good understanding of Tuscawilla property owners'
support for these improvements.
To accomplish this, the Commission has authorized anon-binding advisory vote of the
property owners of the Tuscawilla Lighting and Beautification District on the proposal.
One vote per property will be allowed.
To let your City Commissioners know your wishes regarding your support of the
proposed improvements, please take the following action:
1) Review the enclosed fact sheet.
2) Following your review of the fact sheet please indicate your vote on the
enclosed ballot, as instructed.
3) Return your ballot in the enclosed envelope no later than July 20tH 2005 to:
City Clerk, T.L.B.D. Straw Ballot, 1126 E. SR 434, Winter Springs, FL
32708.
If you need any additional information please contact the Beautification Coordinator
at (407) 327-5976.
Sincerely,
Ronald W. McLemore
City Manager
RWM/sr
City of Winter Springs
1126 E. State Road 434
Winter Springs, Florida 32708
Name
Address
SAMPLE NON-BINDING STRAW BALLOT
Tax Parcel Number.'
Benefit Units:
Sequence Number.
BALLOT
CITY OF WINTER SPRINGS • SEMINOLE COUNTY, FLORIDA.
Tuscawilla Lighting And Beautification District
PROPOSED INCREASE IN CAPITAL & MAINTENANCE ASSESSMENT
~ INSTRUCTIONS: TO VOTE, COMPLETELY FILL IN THE SQUARE NEXT TO YOUR CHOICE. •
Use a pe~manentmarking device such as an ink pen. If you make a mistake, a new ballot
may be picked up at City Hall. If you erase or make other marks, your vote may not count.
Ballot must be received at City Hall no later than ]uly 20, 2005.
MARK BALLOT HERE
RELATIVE TO THE PROPOSED IMPROVEMENTS TO THE
TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT
PHASE 2 PROGRAM, IT IS MY WISH THAT THE CITY
COMMISSION
^ APPROVE ^ REJECT
NON-BINDING BALLOT
Parcel Owner
Tax Parcel Number:
Benefit Units:
THE PROPOSED IMPROVEMENTS AND RELATED INCREASE
IN MAINTENANCE ASSESSMENTS TO MAINTAIN THESE
IMPROVEMENTS.
Printed Name Date
Signature Of Property Owner
v-
;~..~µ~
o~~
Attachment. Z.-__Project_Aree_Map
Green =Existing (W$ Blvd)
Red =Proposed Streets
~ ~:t
r
COMMISSION AGENDA
ITEM 501
CONSENT
INFORMATIONAL
PUBLIC HEARING
REGULAR X
February 14, 2005 MGR /DEPT
Meeting Authorization
REQUEST: Public Works Department -Beautification Division, requesting Commission
approval to move forward on the Tuscawilla Lighting and Beautification District
(T.L.B.D.), Street Lighting and Decorative Street Sign Improvement Project.
PURPOSE: This agenda item is needed to obtain permission from the Commission to move
forward with gathering costs and distributing preliminary information in the
newsletter of the recommendations of the T.L.B.D. Advisory Board to install
additional upgraded street lighting and street signage on the main entrance roads in
the Assessment Area.
CONSIDERATIONS:
This agenda item is needed for staff to begin the information gathering process for a second
capital improvements phase of the Tuscawilla Lighting and Beautification Assessment District. The
Tuscawilla Lighting and Beautification District Advisory Board is recommending additional capital
improvements within the original scope of the T.L.B.D., which includes the installation of decorative
street lighting (487 units) and street signage (168 units) on primary roadways; resembling the existing
improvements on Winter Springs Boulevard. Roads included in the scope of the proposed project
include: Northern Way, Seneca Boulevard, Vistawilla Drive, Tuscora Drive, Trotwood Boulevard,
Deer Run, Howell Creek Drive, Dyson Drive, and Shetland Avenue.
The initial step in the process would be for GSG and Nabors, Giblin and Nickerson to evaluate
the program, develop cost estimates and propose a timeline for implementation. This information
would be brought back to the Commission at the 2°d March meeting along with a sample straw ballot
for authorization to proceed to the next step. The estimated cost to get to this step is $13,000. The
total cost for these two consultants if the program was implemented is estimated at $23,000.
February 14, 2005
Regular Agenda Item 501
Page 2 of 5
The T.L.B.D. annual assessment maximum (cap) was originally set at $110.00. The current
capital and maintenance assessment is $93.36. The initial work would include developing the
methodology to implement this phase, develop projected capital and maintenance cost increases, and
assisting with creating the information needed to poll the residents. Commission review and
authorization would be sought before proceeding with the straw ballot.
The T.L.B.D. currently has $51,137.00 available in the capital improvement line code (308-
63000) that maybe used toward the construction of this project which include developing the information
necessary since it is directly related to the original project scope.
Preliminary estimates of the costs are as follows:
Projected Cost Schedule
Capital Costs
Streetlighting (Progress Energy) $301,000.00
Street Signage $158,000.00
Promotional $6,500.00
Consultant (GSG& NG&N) $23,000.00
Cert. Mailings $5,400.00
Contingency (5%) $24,695.00
Total Capital $518,595.00
Maintenance Costs Annua/Costs
Progress Energy Rental, Fuel, Power. $150,000.00
Repair of Street Signage $1,500.00
Total Maint. $151,500.00
RECOMMENDATION:
Recommend the Commission approve the T.L.B.D. Advisory Board and City Staff to:
authorize Government Services Group (GSG) and NGN to begin a sufficiency review of the recent
notice of intent and to calculate the impact the new program will have on the T.L.B.D. assessment
schedule at an estimated cost of $13,000 payable from the TLBD Improvement Fund (308-63000).
IMPLEMENTATION SCHEDULE:
GSG will begin the sufficiency review and calculate impact to the T.L.B.D. capital and
maintenance assessments immediately as per the attached Critical Events Schedule. The City
February 14, 2005
Regular Agenda Item 501
Page 3 of 5
Commission will have the opportunity to consider this project at no less than (2) future public
meetings. Construction of the project could potentially begin mid year 2006.
ATTACHMENTS:
1. GSG/NG&N -Critical Events Schedule (CES)
2. Project Area Map
COMMISSION ACTION:
Regular A14' 2005
Fage 5 of Benda Item 5pl
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