HomeMy WebLinkAbout2005 03 16 Handout by Steven Richart during Agenda Item 500TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT
City of Winter Springs
Overview Urban Beautification Coordinator
Monthly Meeting Report 03/16/05 Steven T. Richart
Office:407-327-5976 Fax:407-327-6695
Email: srichart winters rin sfl.or
A. Budget
1. TLBD Maintenance Fund -184
2. TLBD Improvement Fund - 308
B. Maintenance Items and Progress Report
1. P & L is performing to standard except with turf and bed weeds.
2. Pre-bid meeting on the TLBD maintenance contract held March 16, 2005 @
3pm. Sealed bids to be received on March 30, 2005 @ 3pm.
3. Terra Clean is to chemically clean entrance signs in late March 2005. The
maintenance worker is being considered for the cleaning of all entrance signs
in the TLBD. A pressure washer will need to be purchased by the TLBD at a
cost of $ 1,000.00 before this could happen.
4. The maintenance worker is installing Sand live oak trees along Northern Way
at Glen Eagle in the Right-of-way area and Winter Springs Blvd. near the
Seneca entrance to replace trees destroyed during the hurricanes.
C. Street Lighting Proiect And Sign
1. Discussion about Information Packet to be mailed with Advisory Referendum
Straw Ballot for the street lighting and sign project.
D. Other Proiects
1. Landscaping at the Tuskawilla Road /Winter Springs Boulevard entrance in
progress. Phase 1 of this project is complete. A decision on whether to
install (4) Sylvester palms (phase 2) needs to be made. Discussion.
2. Drain grate modification at Tuskawilla Road entrance completed.
3. Discussion of tentative FY 05/06 TLBD Budget.
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CITY OF WINTER SPRINGS TLBD MAINTENANCE FUND - 184
FISCAL YEAR 2005-2006 FINAL BUDGET
Original Revised Projected Baseline New Total
Account FY 03104 FY 04105 FY 04/05 FY 04/05 FY 05/06 FY 05/06 FY 05/06
Number Description of Revenues Actual Budget Budget Actual/Est Budget Budget Budget
315100 Assessment Collections $220,406 $219,000 $219,000 $219,000 $219,000 $219,000
361100 Interest $8,975 $4,750 $4,750 $4,500 $4,750 $4,750
TOTAL TLBD MAINTENANCE FUND REVENUES $229,381 $223,750 $223,750 $223,500 $223,750 $0 $223,750
389100 Appropriation from Fund Balance $69,594 $223,567 $223,567 $131,517 $141,150 $7,500 $148,650
TOTAL TLBD MAINTENANCE FUND REVENUES
AND APPROPRIATIONS FROM FUND BALANCE $298,975 $447,317 $447,317 $355,017 $364,900 $7,500 $372,400
Original Revised Projected Baseline New Total
Account FY 03104 FY 04/05 FY 04105 FY 04/05 FY 05/06 FY 05/06 FY 05/06
Number Description of Expenditures Actual Budget Budget Actual/Est Budget Budget Budget
53180 Consultant Services $0 $5,000 $5,000 $2,000 $2,000 $2,000
53111 Other Legal $606 $0 $0 $0 $0 $0
53211 Assessment Services $6,200 $5,500 $5,500 $6,200 $6,200 $6,200
53410 Contractual Service Costs $1,090 $1,200 $1,200 $1,200 $1,200 $1,200
53680 Unrecognized Gain/Loss $1,560 $0 $0 $0 $0 $0
54310 Utility Services $26,219 $45,000 $45,000 $40,000 $40,000 $40,000
54330 Street Lighting $41,657 $105,000 $105,000 $50,000 $50,000 $50,000
54682 Repairs & Maint -Grounds $137,807 $170,000 $170,000 $160,000 $150,000 $150,000
54693 Repairs & Maint -Ponds $17,306 $30,000 $30,000 $20,000 $30,000 $30,000
55230 Clerk Supplies 30 $100 $100 $100 $100 $100
55251 Repairs & Maint -Signs & Walls $30.638 $35.000 $35,000 $25,000 $30,000 $30,000
59130 Transfer to General Fund -Insurance $4,962 $5,517 $5,517 $5;517. $8,400 $8,400
59130 Transfer to General Fund -Clerk Fees $3,800 $3,800 $3,800 $3,800 $3,800 $3,800
59130 Transfer to Gen.Fund -Beautification Coordinator $27,100 $30,000 $30,000 $30,000 $32,000 $7,500 $39,500
59310 Statutory Reserve $0 $11,200 $11,200 $11,200 $11,200 $11,200
TOTAL TLBD MAINTENANCE FUND EXPENDITURES $298,975 $447,317 $447,317 $355,017 $364,900 $7,500 $372,400
59990 Appropriation to Fund Balance $0 $0 $0 $0 $0 $0 $0
TOTAL TLBD MAINTENANCE FUND EXPENDITURES
AND APPROPRIATIONS TO FUND BALANCE $298,975 $447,317 $447,317 $355,017 $364,900 $7,500 $372,400
CHANGE IN FUND BALANCE
FUND BALANCE -October 1 $508,094 $346,332 $438,500 $438,500 $306,983 $306,983
APPROPRIATION TO (FROM) FUND BALANCE ($69,594) ($223,567) ($223,567) ($131,517) ($141,150) ($7,500) ($148,650)
FUND BALANCE -September 30 $438,500 $122,765 $214,933 $306,983 $165,833 $158,333
=Clerk time 16 hours per month at $20/hr (includes benefits)
E-18
CITY OF WINTER SPRINGS TLBD IMPROVEMENT FUND - 308
FISCAL YEAR 2005-2008 FINAL BUDGET
Original Revised Projected Baseline New Total
Account FY 03/04 FY 04/05 FY 04/05 FY 04/05 FY 05/08 FY 05/06 FY 05106
Number Description of Revenues Actual Budget Budget ActuallEst Budget Budget Budget
361100 Interest Earned $948 $200 $200 $200 $200 $200
369101 Miscellaneous Revenue $0 $0 $0 $0 $0 $482,000 $0
TOTAL TLBD IMPROVEMENT FUND REVENUES $948 $200 $200 $200 $200 $482,000 $200
389100 Appropriation from Fund Balance $29,200 $51,237 $51,137 $12,800 $51,137 $38,000 $89,137
TOTAL TLBD IMPROVEMENT FUND REVENUES AND
APPROPRIATIONS FROM FUND BALANCE $30,148 $51,437 $51,337 $13,000 $51,337 $520,000 $89,337
Original Revised Projected Baseline New Total
Account FY 03/04 FY 04/05 FY 04/05 FY 04/05 FY 05/08 FY 05/06 FY 05/06
Number Description of Expenditures Actual Budget Budget Actual/Est Budget Budget Budget
53680 Unrecognized Gain/Loss $165 $0 $0 $0
63000 Improvements $0 $51,437 $51,337 $520,000 $520,000
63000 30049 Construction in Progress $29,983 $0 $0 $13,000 $0
TOTAL TLBD IMPROVEMENT FUND EXPENDITURES $30,148 $51,437 $51,337 $13,000 $0 $520,000 $520,000
59990 Appropriation to Fund Balance $0 $0 $0 $0 $200 $0 $200
TOTAL TLBD IMPROVEMENT FUND EXPENDITURES
AND APPROPRIATIONS TO FUND BALANCE $30,148 $51,437 $51,337 $13,000 $200 $520,000 $520,200
CHANGE IN FUND BALANCE
FUND BALANCE -October 1 $80,337 $51,237 $51,137 $51,137 $38,337 $38,337
APPROPRIATION TO (FROM) FUND BALANCE ($29,200) ($51,237) ($51,137) ($12,800) $200 ($38,000) ($37,800)
FUND BALANCE -September 30 $51,137 $0 $0 $38,337 $38,537 $537
E-19
,~. _..._
-°- ~au~1~, -~
,~. ,
PROPOSED IMPROVEMENTS FACT SHEET
The Tuscawilla Lighting and Beautification District Advisory Board is proposing
additional improvements that will result in an increase of the yearly assessments.
FREQUENTLY ASKED QUESTIONS
Q: What improvements are being proposed?
A: As part of the Tuscawilla Lighting and Beautification
District's improvement plan, the Advisory Board is proposing
a project to install new street lighting and signage along the
following streets: Northern Way, Seneca Boulevard, Vistawilla
Drive, Tuscora Drive, Trotwood Boulevard, Deer Run, Howell
Creek Drive, Dyson Drive, and Shetland Avenue.
Q: How does this project benefit my family?
A: The main benefit you and your family will notice
is additional street lighting spaced strategically
to provide greater visibility and safety during the
evening on main roadways throughout Tuscawilla.
Q: How long will the project take to complete?
A: The project will take at least two years to complete.
Q: Why are the improvements being proposed?
A: These improvements are being proposed to finish the
Advisory Board's two phase plan of beautification for the
Tuscawilla Community. The first phase of the plan has been
recently completed, improving nine entrances and
Winter Springs Boulevard by upgrading fountains, hard-
scaping, signage, and landscaping.
Q: Will this cause my annual assessments to increase?
A: The proposed improvements will incr ase yo
annual assessment from $ 93.36 to $ per year.
Q~
Are there currently any other projects being
considered that will increase my annual
assessments?
Not at this time. The Advisory Board's goal is to do
an excellent job at maintaining Tuscawilla and
protecting your home investment for an affordable cost.
Tuscawilla's operational costs continue to be one of
the most affordable and well managed in Central
Florida, however, an additional increase in the
maintenance assessment may eventually be required
as costs of contracted services escalate.
Q: How does this project benefit Tuscawilla Property Owners? A:
A: Based upon results of the first phase of the enhancement project,
your Advisory Board believes the second phase will provide
additional value to Tuscawilla by way of increased appeal
to potential home buyers and additional safety for current home
owners.
Street Lighting Street Signage
If you have additional questions, please call the City
Beautification Coordinator at: (407) 327-5976.
.... . !~ -mow. , . -~;~ 7 ~ 7~
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~ C 7 5 OKx..A-~Q1V(A STREET
Ovil~Dt~, Fl:~ 3265
~'I~: ~O7'~~FC~S$~7 FA?C: ~.~7~36~-447
l~AS-rwoa>aTu!~1= r~uR>" C~ao~.,cQ~r
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~,andsca a Pro oral
This proposal includes all materials and labor rbquired to complete work as bid. All work will be
cc5mpleted in a timely manner. Any insurance/worker's competLSation documentation c~viil be furnished
upon request.
SITE ;DESCRYPTI(JN': Tnscawilla ~r~try
D~SC)ELTPTION QF ~?VU~ TQ B~ C4MPLETEI~:
Yn~tall (4) 7' Clear Trunk Phoenix Sylvestris. Palms will lie installed witll(2)
b~~b~ers per palmy and a (1) year warranty wvill be provided Prom date of
installation.
LA1V'DSCAPE XIETAILS:
4 Phoenix S~l`vestris 7' CT X12,000.00
**°~ Eastwood TuYf Turf of Central Florida will not accep# responsibility for items damaged
due to digging that have not been properly u~arlted. We wrill take all precantions to prevent
damage. This includes pool deck, tiles, pavers, pool plumbing and irrigation.***
'I'HYS )r'itOPOSAL SU$,i~TTED TO:
City of Winter Springs
](rl''W'YTNESS WHEREOF, they have etreented this agreement the day and date written
below.
Customer• __ Eastwood Tuff Turf
print Name: f'rlnt 1Vame: J~s~~ T~.'ba ~
Date- flate• ~fl..~~Q~~
uwF'L~Lt ~ON ~~I' f7~L~r~
P ~ L LAWN MAINTENANCE
MAINTENANCE INSPECTION REPORT
Tuscawilla Lighting & Beautif ication District
03/07/05
Thomas Payne & Steven Richart
• Both Steven and Thom agreed that overall the site looks good with
the exception of the weeds in the ground covers (especially the
jasmine) and the turf areas. Thom explained to Steven that we will be
putting more emphasis on weed control in the plant beds with the
next few visits and the turf was being spot treated for weeds today
as we did our inspection.
• Some iron deficiency is still visible in the turf in the islands and
Thom showed the turf operator while on the site an example and
asked him to treat the yellow areas with liquid iron as he found them
while applying weed control.
• Lace bug activity is reduced but still present on some of the azalea
plants and a follow up treatment would a systemic insecticide would
really help to continue to control these pests.
• Some of the roebelenii palms on the site still need to have their
lower fronds removed.
• Steven asked us to remove the camphor tree limbs the homeowner at
1101 Winter Springs Blvd, deposited into the common landscape areas
adjacent to his home at the front entry and that he would pay us
extra for this service. We agreed on a clean up charge of $50.00.
• Treatments for fire ants need to be continued as needed.
• We need to check with Jeff to see if the burfordii holly plants in the
center median at the Tuscora entry were treated for wax and tea
scale. These plants will need follow up treatments for complete
control.
• Some of the crape myrtles on the site were mistakenly tipped by us
and we need to remind the crews not to prune them.
• Steven would prefer that we reduce the severity of the trimming on
the palms when we trim them. Rather than producing a "hurricane
cut", he would like us to only remove seed pods and fronds hanging
below parallel
• Some of the thryallis plants and the minima jasmine plants look
better but some fertilizer deficiencies are still visible on the plants.
• Steven would like us to go through the site 3 or 4 times yearly and
treat any areas of crabgrass with roundup. He will then get these
areas resoded at his discretion.
• Again, Steven feels that he is getting too much irrigation in areas
especially in the raised beds in the front entry and would like us to
reduce the watering as we feel it is needed.
• Numerous weeds are visible in the cracks between the asphalt
roadways and the curb of the islands and need attention with roundup
treatments.
• If we are awarded the next contract, Steven may have us prepare an
estimate for changing the battery controlled valves over to a better
system.
• Steven says the Tuscawilla Homeowners Association will be
responsible for selecting the next contractor.
~~ ~ (~g ~
~~ ~ ~ ~~~
Vendor:
Project:
Urban Beautification Quality inspection Report
_ _ ____Grounds Maintenance _ _ __
~L L
Date: ~ ~~ a~
Safetv and Eauipment: 6Y'r
Monthl~r Maintenance Reports
Yes No Date:
~ ~ .
1. Mowing, mechanical trimrnCng, and cleanup of turf areas.
1
Z
3
4
5
2. Weeding of planters, curbs, walks, and hardscape areas. 1 2 3 4 5
3. Trash and debris removal. 1 2 3 4 5
4. Edging of planters and hardscape areas. 1 2 3 4 5
5, Irrigation system coverage. 1 2 3 4 5
6. Fertilization and chemical program. 1 2 3 4 5
7. Trimming of shrubs and hedges. 1 2 3 4 5
8. Overall appearance and curb appeal. 1 2 3 4 5
9. Vendor communication. 1 2 3 4 5
Service @gUeStS: (To be dandled w'thin 7 working days unless otherwise n~~d.)
S.
Urban Beautification Quality Inspection Report
Grounds Maintenance
Vendor: ~~~ (_..- ~~ Date: 3 ~71 d
Project: ~~~
Safety and Equipment: ~ II
Monthly Maintenance Reports
Yes No Dafe:
~ ~ •
1. Mowing, mechanical trimming, and cleanup of turf areas.
?
.
Z
3 ..
..
4-
5
2. Weeding of planters, curbs, walks, and hardscape areas. 1 2 3 4 5
3. Trash and debris removal. 1 2 3 4 5
4. Edging of planters and hardscape areas. 1 2 ~ 4 5
5. Irri ation s stem covera e, C}~ ~ re ec-f-
g Y g ~ gf`eJk~S , -~ t,~~a. ~~' a~-~:.rs
1
2
3
4
5
6. Fertilization and chemical program. `~,~p~Q~, 1 2 3 4 5
7. Trimming of shrubs and hedges. 1 2 3 4 5
8. Overall appearance and curb appeal. 1 2 3 4 5
9. Vendor communication. 1 2 4 5
Service Requests: (To be handled within 7 working days unless otherwise noted.)
~~a ~ ~ ~ ~r ~ ~ ~ ~~s
Tu~~a~riila Li~htin~ and 8~eau~icatiQn Di~tric~
CITY` QF VIEtNT~R ~PRINQS
+~ MO THLY LI HTIIVG SPECTI N
D ~ ~ f ~ / Ins a tor•
Entrances:
1. Tuskawilla Road and ~Vwter Springs Blvd. ~ ~ ~^~5 ~ ~- ~ Q~c%~ ~ ~
i- ~ tie.. ~ c...~-- - ~ 5 ~~- r cweel ,
2. Tuskawilla Road and Trotwood.
3. Shcdand /Citrus.
4. Wetter Springs Blvd. and Seneca.
5. Vistawilla. _ ~ 9~~--'
6. Tuscora. _ _ ~-,_ ~-
_,_._
7. Dyson.
8. Deer Run.
9. Howell Creek.
Winter Springs Blvd:
i. Medians /Rights of Way. (I ~ (•1`5 ~ `''~ ~ ~ ~
Notes:
Urban Beautification Quality Inspection Report
Grounds Maintenance
--- -- - -
Vendor: ~ ~'' ~ ~ ~ Date: 3 Z
Project: TLS ~
Safety and Eauipment:
Monthiv Maintenance Reports
Yes No Dafe:
~ •
1. Mowing, mechanical trimming, and cleanup of turf areas.
1
Z
~ ..
4-
5
2. Weeding of planters, curbs, walks, and hardscape areas. 1 4 5
3. Trash and debris removal. 1 2 3 4 5
4. Edging of planters and hardscape areas. 1 2 3 4 5
5. Irrigation system coverage. 1 2 4 5
6. Fertilization and chemical program. S ~,t~~'~~~ 1 Z 4 5
7. Trimming of shrubs and hedges. 1 2 3 4 5
8. Overall appearance and curb appeal. 1 2 3 4 5
9. Vendor communication. 1 2 3 4 5
Service Requests: (To be handled within 7 working days( unless otherwise noted.)
i
~~~
L~--~r~ C~r~~S
Urban Beautification Quality Inspection Report
_ Grounds Maintenance
Vendor: _ 1r'~ (, l.~r~ ^~ Date: Z Z a~
1-`r`_
Project: -1-L Q ~
Safety and Egulpment• Monthly Maintenance Reports
_Yes .lNo Date;
. .. ,
1. Mowing, mechanical trimming, and cleanup of turf areas. 1 Z 3 4 5
2. Weeding of planters, curbs, walks, and hardscape areas. 1 2 3 4 5
3. Trash and debris removal. 1 2 3 4 5
4. Edging of planters and hardscape areas. 1 2 3 4 5
5. Irrigation system coverage. `~pp ~`~ S' `""~- ~rc~s~ 1 2 3 4 5
6. Fertilization and chemical program. Pct W ~~~~` 1 2 3 4 5
7. Trimming of shrubs and hedges. 1 2 ' 3 4 5
8. overall appearance and curb appeal. 1 2 3 4 5
9. Vendor communication. 1 2 3 4 5
Service Requests: (To be har~Bled within 7 working days un ess otherwise noted.)
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02/15/2605 15;04 40732'76695
CITY HALL EAST PAGE 81/$1
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t3r6an L$e®utHica~fon Quality inspection ~tapart
Grat~nda Maintenance
ilendor: ~-- ~- ~-w,--~ oats: a2. f t5~--~ a~,~--
_r______
P%~t: ~ ~1 t~fl
$t~foty Ord faicrtD~ ~!//1~~~Ifi~3~~.ce Ronorts
Yoga _„_,flo DaEe~~~
1. Mawirfag~ ~ttechamlcad lrt~imlt1g~ and cfeatwp of tuff areas. _ ~' x ~ 4 5
Z. ; Wue~ng of Qlat~so~curbs~ waFlcs, and fiaMst~pe areas. i 9 4 ~
3. Trash anc~ debris remav~ail. ~ 1 2 4 a
4. • 6dg~ng ~f planters and ha>•dsaapa areas. 1 2 ~~ 4 5
5. Itrtgation system caverag~e. 1 ~ 3 4 _ S
e. FertNizatfon and chemical program. Y•
CJJ~.~ '~ ~ 4ed! 1 4 S
7. Trimtring~af shrubs and fredges. T 2 ~ •4 ~
8. :Overall appearance and curb appeal. 1 2 3 4 5
8. Vendor commuolcation. ~ 1 2 $ 4 g
ice-ftegnests: (fro be
T woHcifig days unJes~ oganaiss notQd.)
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E~6
JASON BING
Eliical Service
~u~neriteod
Steed Reinhart
PAGE 01
.120 N. ,~,~derwoad $t.
Winter Springs, FL.
OFFICE: 407.227.020b
FAQ: 407.27.0795
Ci Of Winter Sp ' s
C/O Beautificatians Coo~+dax~tor
X ~2b E. S.~t 434 W.S, F~.. 32'~O8