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HomeMy WebLinkAbout2005 03 16 Consent 200 Requesting Approval to TLBD Regular Meeting Minutes November 17, 2004 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING JANUARY 19 ô 2005 CALL TO ORDER Chairman Gary Hillery called the Regular Meeting of the Tuscawilla Lighting and Beautification District Advisory Committee to order at 7:07 p.m., Wednesday, January 19, 2005 in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Gary Hillery, present Vice Chairman Rande Thompson, present Committee Member Moti Khemlani, arrived at 7:08 p.m. Committee Member Helen Baker, present Committee Member Brantley Tillis, present Chairman Hillery led the Pledge of Allegiance. Committee Member Moti Khemlani arrived at 7:08 p.m. PUBLIC INPUT AGENDA NOTE: THE FOLLOWING PUBLIC INPUT ITEM WAS DISCUSSED NEXT, AS DOCUMENTED, FOLLOWED BY THE REST OF THE AGENDA. REGULAR 502Public Works Department – Urban Beautification Division . Discussion of Property Located At Greenbriar And Northern Way Mr. William Long, 983 Troon Trace, Winter Springs, Florida: as the President of the Greenbriar at Tuscawilla Homeowners Association, Mr. Long addressed the Committee regarding the Quit Claim Deed processed for Tract F, Greenbriar at Tuscawilla, in December 2002. The parcel of land was Quit Claimed to Greenbriar at Tuscawilla Homeowners Association by D. R. Horton Incorporated. Mr. Long stated, “Was Quit Claimed to Greenbriar [at Tuscawilla] without our knowledge or consent.” Furthermore, Mr. Long stated, “What we are seeking is a resolution to this piece of property.” Mr. Long added, “Quit Claim it back to you.” CITY OF WINTERSPRINGS,FLORIDA MINUTES TUSCAWILLA LIGHTING ANDBEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – JANUARY 19, 2005 PAGE 2 OF 9 Discussion. Mr. Richart, Urban Beautification Coordinator, Public Works Department,said that he will check to find out if there are any Code Violations on the parcel of land known as Tract F. Mr. Byron Giltz, 1001 Troon Trace, Winter Springs, Florida: addressed the Committee regarding the Quit Claim Deed. Mr. Giltz stated, “I was never told about a Code Violation. I never relayed that. Someone from the Public Works Department – called me one day a couple of months ago and made a statement that someone in Chestnut Ridge [subdivision] called and suggested that the City clean it up. So, the City checked the records and found out the Greenbriar at Tuscawilla Homeowners Association was the owner.” Furthermore, Mr. Giltz stated, “When I got the call from Public Works, then I went up to Sanford and checked the records and sure enough he [D. R. Horton,] Quit Claimed it – in December 2002.” Discussion . Mr. Richart said, “I do not know of any Code Violation that has been issued. I will give you [Mr. Giltz] my phone number. I would like to speak with you – if anything comes up or to keep you informed on what is going on. Thank you for coming.” Mr. Bob Rulof, 944 Torrey Pine Drive, Winter Springs, Florida: as the Vice President of the Greenbriar at Tuscawilla Homeowners Association, Mr. Rulof spoke regarding the Quit Claim Deed and expressed his concerns about the Homeowners Association not wishing to own this parcel of land. Mr. Rulof also mentioned the overhanging brush which needs to be taken care of by the City. Mr. Richart stated, “I will have to measure the right-of-way area on that. But, in that area the City would take care of anything overhanging the sidewalk. There is some slight overhang here. And – I can measure that and look into that for you.” CONSENT AGENDA CONSENT 200. Office Of The City Clerk Approval Of The November 17, 2004 Regular Meeting Minutes. I WILL MAKE A MOTION TO APPROVE THE MINUTES OF NOVEMBER “ TH 17, 2004.” MOTION BY VICE CHAIRMAN THOMPSON. SECONDED BY COMMITTEE MEMBER TILLIS. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. CITY OF WINTERSPRINGS,FLORIDA MINUTES TUSCAWILLA LIGHTING ANDBEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – JANUARY 19, 2005 PAGE 3 OF 9 REGULAR REGULAR Public Works Department – Urban Beautification Division 500. Budget. Mr. Richart presented this Agenda Item. Tape 1/Side B Mr. Richart added, “We almost lost our pumps on the South Fountain recently. We saved it; there is no big problem.” Furthermore Mr. Richart stated, “Because that is not an item that is insured as far as the pumps would be, but I am not sure even – how that would be construed, I need to find that out; if flooding is a factor in our insurance.” Discussion ensued regarding a storm drain inlet. REGULAR 501. Public Works Department – Urban Beautification Division Maintenance Items And Progress Report. Mr. Richart discussed this Agenda Item. AGENDA NOTE: THE FOLLOWING AGENDA ITEM WAS DISCUSSED NEXT, AS DOCUMENTED, FOLLOWED BY THE REST OF THE AGENDA. REGULAR 505. Public Works Department – Urban Beautification Division Update On The 2005 Landscaping Maintenance Contract With discussion, Mr. Richart said, “We are going to go ahead and put the Landscaping rd Contract out in February for bid. It is up for the third (3) term in a couple of months.” Further Discussion. Mr. Richart said, “Generally, you get a better product, if you have one company. You can decide. We need to know that soon. If you want to have three (3) separate contracts we can do it.” Mr. Richart continued, “If you want to keep it the same that is just as well with me…” Committee Member Khemlani asked, “…Can we have the option of either or?” Mr. Richart said, “…We can bid it that way; we can bid it separately where they can come in and bid certain portions of it. We can do that or group it together.” CITY OF WINTERSPRINGS,FLORIDA MINUTES TUSCAWILLA LIGHTING ANDBEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – JANUARY 19, 2005 PAGE 4 OF 9 Discussion. Committee Member Khemlani asked, “What was wrong for the east side of Citrus and Shetland corner? The light was off for at least a month?” Mr. Richart said, “I think that was a breaker – it – got wet.” Mr. Richart continued, “We had Steve [Piermont, Lightscapes Outdoor Lawn Lighting] come – and run through all the lights a few days ago. There have been a few things wrong, but we – corrected them.” Committee Member Khemlani said, “The west side was perfect.” Mr. Richart said, “I will check and see what he did to that.” REGULAR 502Public Works Department – Urban Beautification Division . Discussion of Property Located At Greenbriar And Northern Way This was discussed in the “Public Input” portion of the Agenda. REGULAR 503. Public Works Department – Urban Beautification Division Update On Street Lighting And Decorative Sign Project. Mr. Richart presented this Agenda Item. Chairman Hillery asked, “How firm are these numbers that we have from Progress Energy?” Mr. Richart said, “According to Gil [Gil Defreitas, Progress Energy] they are firm. But, like I said, we would go to speak with Ron [McLemore, City Manager] if the project progresses.” Mr. Richart said, “I think what we need to do is decide we want to do this project under the defined costs and then go in afterwards and negotiate as far as with Mr. McLemore if he can speak with some people.” Tape 2/Side A Mr. Richart said, “Step one is we decide what components of this project we want to do tonight. Step two, I am going to prepare, in the process, the Informational to the Commission and different things just to let them know what we are doing. Step three, we are going to go out and do advertisement. We will do Internet on our Website. We’ll do maybe mail outs in the water bill. We’ll do a Straw Ballot. ‘Tuscawilla Today’ could do a piece – ‘Here’s What We Are Looking At’. We need to let the people know what we are thinking about.” CITY OF WINTERSPRINGS,FLORIDA MINUTES TUSCAWILLA LIGHTING ANDBEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – JANUARY 19, 2005 PAGE 5 OF 9 Mr. Richart continued, “Step four, for me and most of this you – won’t even see, I will go to GSG [Government Services Group] start working on timelines; different things we have to do for “Public Hearings”; different computations on how much we have to increase the Assessments, all this – will be going on in the background. They will give us a ‘Critical Events Schedule’. I had one already prepared that they did when we did Oak Forest and it’s actually already mostly gone. But, I can show you what their timeline looks like so that you can envision it. After we have the Straw Ballot in, of course, the Commission would decide, based upon that and the recommendations of this Board to allow the project or not. In the interim, we would be working on financing for the project, Ron [McLemore] would handle that. That would happen a month or two (2) from now. I would imagine - it is probably going to be either a thirty (30) year type bond or something similar. It may have a seven (7) year balloon or a ten (10) year. It depends on how it comes down. But he will get the best rate for the loan. Now we did have some projections on how much the potentially Assessments would go up.” Chairman Hillery said, “Can you give us what he just got through saying in detail rather than just summarizing it for the next Meeting?” Mr. Richart said, “Detail this discussion in the Minutes.” Vice Chairman Thompson said, “The steps basically.” There were no other objections. Mr. Richart said, “Basically your steps, what you would be concerned with are simply deciding tonight and we handle most of the rest. Obviously, we are going to have Public Meetings.” Discussion. Mr. Richart stated, “We will do the Website and the mail out as far as with our water bills. Maybe we can have a Workshop separately to bring everybody up to speed who is interested that they could attend before the actual Commission meeting where the ‘Item’ would be presented.” “I MOVE THAT THE WE REQUEST APPROVAL BY THE CITY COUNCIL [CITY COMMISSION] FOR ALL THE PROJECTS MENTIONED IN THE COST STUDY MINUS LINE NUMBER TWO (2) FOR TUSCORA [DRIVE] AND GREENBRIAR [BOULEVARD]. ALL MINUS TUSCORA [DRIVE] AND GREENBRIAR [BOULEVARD].” MOTION BY COMMITTEE MEMBER KHEMLANI. SECONDED BY COMMITTEE BAKER. DISCUSSION. VOTE: COMMITTEE MEMBER TILLIS: ABSTAINED CHAIRMAN HILLERY: AYE VICE CHAIRMAN THOMPSON: AYE COMMITTEE MEMBER KHEMLANI: AYE COMMITTEE MEMBER BAKER: AYE MOTION CARRIED. CITY OF WINTERSPRINGS,FLORIDA MINUTES TUSCAWILLA LIGHTING ANDBEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – JANUARY 19, 2005 PAGE 6 OF 9 Mr. Richart said, “Keep in mind that the total up front cost for what we just decided is three hundred thousand two hundred seventy five dollars ($300,275.00) for the up front cost.” The Street Sign Replacement Project was discussed. Mr. Richart said, “If you decide that we want to go with this whole package as proposed, I will call him tomorrow and just verify that these numbers are still good. So our project ends up costing less.” “I WOULD LIKE TO MAKE A MOTION TO PURSUE WITH MR. RON MOORE AT ONE HUNDRED TWENTY THOUSAND ($120,000.00) FOR INSTALLATION OF THE CAST ALUMINUM SIGNS, STOP SIGNS, STREET SIGNS, IN THE ORIGINAL ‘STREET SIGN REPLACEMENT’ PROJECT GRID AS PART OF OUR LIGHTING PROJECT, FOR THIS TO INCLUDE GREENBRIAR [BOULEVARD] AND TUSCORA [DRIVE].” MOTION BY VICE CHAIRMAN THOMPSON. SECONDED BY COMMITTEE MEMBER KHEMLANI. DISCUSSION. VOTE: COMMITTEE MEMBER KHEMLANI: AYE VICE CHAIRMAN THOMPSON: AYE CHAIRMAN HILLERY: AYE COMMITTEE MEMBER BAKER: AYE COMMITTEE MEMBER TILLIS: AYE MOTION CARRIED. Committee Member Khemlani said, “For the record, I just want to make sure that these Approvals or Motions that we just addressed do not include the financial portion for Progress Energy. I am not approving in my Motion that that amount is the final amount that Mr. Ron McLemore is going to pursue on his own.” Discussion. REGULAR 504. Public Works Department – Urban Beautification Division Update On Landscaping At Tuscawilla Road Main Entrance. Mr. Richart discussed this Agenda Item. CITY OF WINTERSPRINGS,FLORIDA MINUTES TUSCAWILLA LIGHTING ANDBEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – JANUARY 19, 2005 PAGE 7 OF 9 Mr. Richart stated, “I would like to do this project in phases over the next few months. Eastwood [Eastwood Tuff Turf of Central Florida Incorporated] has done some of our work. What I would like to do is decide if you are willing to go forward with [page] sixty-one (61) and [page] sixty-two (62) but I would like to do [page] sixty-one (61) first and then do [page] sixty-two (62) a month later.” “I MOVE THAT WE APPROVE EASTWOOD TURF’S [EASTWOOD TUFF TURF OF CENTRAL FLORIDA INCORPORATED] PROPOSAL FOR TUSCAWILLA ENTRY PLANTS PER PAGE SIXTY-ONE (61) AND [PAGE] SIXTY-TWO (62).” MOTION BY COMMITTEE MEMBER KHEMLANI. SECONDED BY VICE CHAIRMAN THOMPSON. DISCUSSION. VOTE: CHAIRMAN HILLERY: AYE COMMITTEE MEMBER KHEMLANI: AYE COMMITTEE MEMBER TILLIS: AYE VICE CHAIRMAN THOMPSON: AYE COMMITTEE MEMBER BAKER: AYE MOTION CARRIED. Mr. Richart said, “I would like to bring back to you the concept of some Palms – offset behind the signs.” Mr. Richart added, “If that is the look we want to go with, I will bring pictures again so we can think about it.” Mr. Richart stated, “I will bring that back next Meeting.” REGULAR 505. Public Works Department – Urban Beautification Division Update On The 2005 Landscaping Maintenance Contract Mr. Richart discussed this Agenda Item in the Agenda Item “501” portion of this Agenda. REGULAR 506. Public Works Department – Urban Beautification Division ADD-ON Update On Maintenance Worker Mr. Richart presented this Agenda Item. Tape 2/ Side B Discussion ensued regarding the State funded “Grant” for Tuscawilla. CITY OF WINTERSPRINGS,FLORIDA MINUTES TUSCAWILLA LIGHTING ANDBEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – JANUARY 19, 2005 PAGE 8 OF 9 REGULAR 507. Office Of The City Clerk Election Of Officers. Chairman Hillery called for Nominations. “I NOMINATE [CHAIRMAN] GARY HILLERY AS THE CHAIRMAN.” MOTION BY COMMITTEE MEMBER BAKER. SECONDED BY VICE CHAIRMAN THOMPSON. DISCUSSION. VOTE: COMMITTEE MEMBER KHEMLANI: AYE COMMITTEE MEMBER TILLIS: AYE COMMITTEE MEMBER BAKER: AYE CHAIRMAN HILLERY: AYE VICE CHAIRMAN THOMPSON: AYE MOTION CARRIED. “I NOMINATE [VICE CHAIRMAN] RANDE THOMPSON FOR VICE CHAIRMAN.” MOTION BY COMMITTEE MEMBER KHEMLANI. SECONDED BY COMMITTEE MEMBER BAKER. DISCUSSION. VOTE: CHAIRMAN HILLERY: AYE VICE CHAIRMAN THOMPSON: AYE COMMITTEE MEMBER TILLIS: AYE COMMITTEE MEMBER BAKER: AYE COMMITTEE MEMBER KHEMLANI: AYE MOTION CARRIED. . REPORTS 600 Chairman Hillery said, “I have one item that might be of interest to the people in Tuscawilla. Where the current restaurant is – it is going to be developed. It was approved by the City Commission a month ago.” Chairman Hillery added, “It is going to be a Caribbean style, one level building.” Discussion. FUTURE AGENDA ITEMS None. CITY OF WINTERSPRINGS,FLORIDA MINUTES TUSCAWILLA LIGHTING ANDBEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – JANUARY 19, 2005 PAGE 9 OF 9 ADJOURNMENT “SHALL WE CALL THE MEETING ADJOURNED?” MOTION BY CHAIRMAN HILLERY. SECONDED BY VICE CHAIRMAN THOMPSON. DISCUSSIONWITH CONSENSUS OF THE COMMITTEE THE MOTION . WAS APPROVED. MOTION CARRIED. Chairman Hillery adjourned the Meeting at approximately 9:39 p.m. RESPECTFULLY SUBMITTED: JOAN BROWN, DEPUTY CITY CLERK, AND ________________________________ CAROL A. LALLATHIN ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the _______________________, 2005 Tuscawilla Lighting and Beautification District Advisory Committee Meeting.