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Home My WebLink About2005 01 19 Consent 200 Requesting Approval of TLBD Regular Meeting Minutes November 17, 2004 CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING NOVEMBER 17, 2004 I. CALL TO ORDER Chairman Gary Hillery called the Regular Meeting of the Tuscawilla Lighting and Beautification District Advisory Committee to order at 7:01 p.m., Wednesday, November 17, 2004 in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Gary Hillery, present Vice Chairman Rande Thompson, present Committee Member Moti Khemlani, arrived at 7:12 p.m. Committee Member Helen Baker, present Committee Member Brantley Tillis, present Chairman Hillery led the Pledge of Allegiance. .:. .:. AGENDA NOTE: THE FOLLOWING CONSENT AGENDA ITEM WAS DISCUSSED IN THE ORDER AS DOCUMENTED. .:..:. III. CONSENT AGENDA CONSENT A. Approval Of The October 20, 2004 Regular Meeting Minutes. "I MOVE TO APPROVE THE MINUTES OF OCTOBER THE 20TH [2004J." MOTION BY VICE CHAIRMAN THOMPSON. SECONDED BY COMMITTEE MEMBER TILLIS. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. Committee Member Moti Khemlani arrived at 7: 12 p. m. CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - NOVEMBER 17,2004 PAGE 2 OF6 .:. .:. AGENDA NOTE: THE FOLLOWING PUBLIC INPUT ITEM WAS DISCUSSED NEXT, AS DOCUMENTED, FOLLOWED BY THE REST OF THE AGENDA. .:. .:. II. PUBLIC INPUT Ms. Constance Fifelski, 705 Sybilwood Circle, Winter Springs, Florida: addressed the Committee to inquire if the City of Winter Springs had plans to extend the "Brick Wall" along Tuskawilla Road. Mr. Mervin Warner, 673 Keuka Court, Winter Springs, Florida: spoke regarding his concerns at Winter Springs Boulevard and Seneca Boulevard, and also commented on the new plants. Mr. Warner said, "It looks beautiful." Mr. Richart, Urban Beautification Coordinator, Public Works Department said, "Thank you." Discussion. With discussion on the lighting fixture "Globes", Mr. Richart stated, "I'm going to check and verify that." Mr. Richart stated, "These lights actually belong to Progress Energy even though we paid to have - them installed - we pay a rental amount to them, they own the fixtures." Mr. Richart said, "I will email it to you - by next week. I will have an answer on that situation." Committee Member Khemlani stated, "That's why I think we need to just document it one more time, so that this doesn't happen again - we go through this process because that was a condition that was discussed with Ron McLemore [City Manager] that meeting as well. There were a lot of people from Progress Energy that came in and I remember Steve Tucker [Progress Energy] was there and one of the issues - we have a choice to make here. Are we going to get the guarantees from Florida Power or not, and they gave us all the guarantees." Mr. Richart stated, "Okay - I'll get back to you in my report." IV. REGULAR AGENDA REGULAR A. Budget. Mr. Steven Richart presented this Agenda Item. Mr. Richart said, "The money in 55251 - the sixteen thousand nine hundred dollar ($16,900.00) encumbrance came from - I will have an answer to that soon." Discussion. CITY OF WINTER SPRfNGS MfNUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - NOVEMBER 17, 2004 PAGE30F6 REGULAR B. Maintenance Items And Progress Report. Mr. Steven Richart discussed this Agenda Item. With discussion on P & L Lawn Maintenance, Inc., Mr. Richart indicated some concerns with their performance. Mr. Richart stated, "It's time for us to go out to bid. This Board can review. We can investigate the 'Bidders'." Mr. Richart added, "I would like to wait until after the Holidays though, if we could." Mr. Richart commented about a letter he sent to Florida Water Features regarding "Fountain Maintenance Services". Tape liS ide B Discussion. With discussion on "Decorations", Mr. Richart said, "Lightscapes, who also does our entrance lighting, he's going to put the Christmas decorations up and store them. I'm hoping to actually have him do some upgraded decorations too. I'm looking at maybe spending about five hundred dollars ($500.00) to do some lighting - garland and some lit garland - if you - would like me too." Discussion. Chairman Hillery asked, "Do we need to authorize you to do this?" Committee Member Khemlani stated, "I think we should go on record, authorizing him [Mr. Richart], any expenditures." Mr. Richart said, "Okay." "I'D LIKE TO MAKE A MOTION THAT WE APPROVE - UP TO FIVE HUNDRED DOLLARS ($500.00) EXPENSE FOR DECORATIONS AROUND THE MAIN SIGN AT THE FRONT ENTRANCE." MOTION BY COMMITTEE MEMBER KHEMLANI. SECONDED BY COMMITTEE MEMBER BAKER. DISCUSSION. COMMITTEE MEMBER KHEMLANI ASKED, "ARE WE ALSO THINKING IN TERMS OF SPENDING PART OF THIS MONEY ON OTHER ENTRANCES- DECORATING THE OTHER ENTRANCES?" MR. RICHART SAID, "YES - THE FIVE HUNDRED [DOLLARS] ($500.00) WOULD BE - ALL THE ENTRANCES, BUT JUST GARLAND AND LIGHTS." WITH CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. Discussion ensued regarding "Landscaping Upgrades". CITY OF WINTER SPRINGS MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - NOVEMBER 17, 2004 PAGE 4 OF 6 REGULAR C. Update On Fountain Pump Upgrades. Mr. Richart presented this Agenda Item. Discussion. REGULAR D. Update On Street Lighting And Decorative Sign Project. Mr. Richart briefly discussed this Agenda Item. Discussion. REGULAR E. Update On Landscaping At Tuskawilla Road Main Entrance. Mr. Richart presented this Agenda Item. With discussion on the landscaping, Mr. Richart stated, "What I would like to do - immediately is, this month, at least get some of the shrubs done." Tape 2/Side A Mr. Richart stated, "What we want to do with this is give our entrance some height and depth. Which it has neither right now. We want to really make it stand out. We want to give it a nice back drop." Furthermore, Mr. Richart said, "We want to give our sign an accent so it will draw people's eyes to it -left side - I want to build up layers." Mr. Richart said, "I have an opportunity to get two (2) 'Southern Red Cedars' tomorrow." Mr. Richart added, "Actually, they are twenty-two feet (22') tall that they can deliver tomorrow at a price of about seven hundred [dollars] ($700.00) a piece." Lastly, Mr. Richart said, "If we want to put them at the main entrance as another variety of a tree." Committee Member Baker said, "I think that sounds like an excellent idea." "I'LL MAKE A MOTION THAT WE PURCHASE THESE TWO (2) TREES AT SEVEN HUNDRED DOLLARS ($700.00) A PIECE." MOTION BY VICE CHAIRMAN THOMPSON. SECONDED. DISCUSSION. CITY OF WINTER SPRINGS MINUTES TUSCA WILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - NOVEMBER 17,2004 PAGE50F6 MR. RICHART SAID, "INST ALLA TION IS PROBABLY GOING TO BE A COUPLE HUNDRED DOLLARS A PIECE. IT WOULD BE JUST LABOR." VICE CHAIRMAN THOMPSON STATED, "SO, WHY DON'T I AMEND THE MOTION TO - FIFTEEN HUNDRED DOLLARS ($1,500.00)? DO YOU THINK THAT WOULD COVER?" MR. RICHART STATED, "I IMAGINE A COUPLE HUNDRED [DOLLARS] ($200.00) WOULD COVER IT A PIECE." LASTLY, MR. RICHART SAID, "EIGHTEEN HUNDRED DOLLARS ($1,800.00)." "I MAKE A MOTION TO APPROVE EIGHTEEN HUNDRED DOLLARS ($1,800.00) TO PURCHASE THEM AND INSTALL THE TWO (2) CEDAR TREES." MOTION BY VICE CHAIRMAN THOMPSON. SECONDED BY COMMITTEE MEMBER TILLIS. DISCUSSION. WITH CONSENSUS OF THE COMMITTEE THE MOTION WAS APPROVED. MOTION CARRIED. Discussion ensued regarding the City's Insurance Policy for the fountains. V. FUTURE AGENDA ITEMS . Update on Landscaping At Tuskawilla Road Main Entrance. . New Maintenance Worker. VI. REPORTS No Reports were given. VII. ADJOURNMENT With consensus of the Committee, Chairman Hillery adjourned the Meeting at 8:56 p.m. CITY OF WINTER SPRINGS MfNUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETfNG - NOVEMBER 17,2004 PAGE 6 OF 6 RESPECTFULLY SUBMITTED BY: .1 AN L. BROWN EPUTY CITY CLERK NOTE: These Minutes were approved at the Committee Meeting January 19 ,2005 Tuscawilla Lighting and Beautification District Advisory