HomeMy WebLinkAbout2006 01 18 Other Handout by Steven Richart during Agenda Item 500
Date: January 18, 2006
THE FOLLOWING WAS HANDED OUT DURING THE TLBD
MEETING BY STEVEN RICHART.
CITY OF WINTER SPRINGS
FISCAL YEAR 2005-2006 FINAL BUDGET
TLBD 1999 DEBT SERVICE - 182
FUND BALANCE - October 1
$109,703 $107,303 $106,582
Original
Account FY 03/04 FY 04105
Number Descriotion of Revenues Actual Bud et
315100 Assessment Collections $153,796 $155,185 $155,185
361100 Interest Earned $1,600 $1,200 $1,200
369101 Misc. Revenue $3,775 $0 $0
TOTAL TLBD DEBT SERVICE FUND REVENUES $159,171 $156,385 $156,385
389100 Appropriation from Fund Balance $3,121 $3,515 $4,215
TOTAL TLBD DEBT SERVICE FUND REVENUES
AND APPROPRIATIONS FROM FUND BALANCE $162,292 $159,900 $160,600
Original
Account FY 03/04 FY 04/05
Number Descriotion of Exoenditures Actual Bud et
53130 Trustee Fees $445 $400 $400
53211 Administration Fees $6,200 $5,500 $6,200
53410 Billing Services Cost $779 $1,000 $1,000
53680 Unrecognized Gain/Loss $273 $0 $0
57110 Debt Service - Principal $45,000 $45,000 $45,000
57210 Debt Service - Interest $109,595 $108,000 $108,000
TOTAL TLBD DEBT SERVICE FUND EXPENDITURES $162,292 $159,900 $160,600
59990 Appropriation to Fund Balance $0 $0 $0
TOTAL TLBD DEBT SERVICE FUND EXPENDITURES AND
APPROPRIATIONS TO FUND BALANCE $162,292 $159,900 $160,600
CHANGE IN FUND BALANCE
APPROPRIATION TO (FROM) FUND BALANCE
FUND BALANCE - September 30
$106,582
E-20
~ TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT
Ci of Winter S rin s
Overview Urban Beautification Mana er
Monthly Meeting Report 01/18/06 Steven T. Richart
Office: 407-327-5976 Fax: 407-327-6695
Email: srichart winters rin sfl.or
A. Budget
1. TLBD Maintenance Fund - 184
2. TLBD Improvement Fund - 308
B. Maintenance Items and Progress Report
1. P & L landscaping is performing to standard.
2. Pansy has been installed at the entrances to provide annual color in the cooler weather.
3. Replacement plants have been installed on Winter Springs Blvd. in the east section
(between Sam Smith Park and Seneca) to replace material that has perished.
4. P & L has been asked to trim down the shrubs (end of medians) allowing motorists
turning at the intersection of Tuscora and Winter Springs Blvd. a clear view. This will be
done (2) times per year as part of the maintenance process.
C. Phase 2 Project
1. City Staff is working with Public Financial Management on loan details for the Phase 2
Program.
2. As of 1/12/06, $ 92,936.30 has been collected in prepayments for the Phase 2 project.
3. Progress Energy is projected to begin construction of the Phase 2 project (streetlighting)
on Northern Way in March 2006.
D. Other Projects
1. The median end caps (brick) on Winter Springs Blvd. have been pressure cleaned by
Waterworks.
2. A grant has been funded by the Florida Division of Forestry to trim trees in limited areas
along Winter Springs Blvd. in medians and the right-of-way. The project will start in 30
days once bidding is completed.
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Urban Beautification Quality Inspection Report
Grounds Maintenance
--3?t L l \1-u ~
11_,~ D
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Vendor:
Project: .
I.~afetv. and EqulDmeQI:
.;
Date:
/(17/06
I
Monthlv Maintenance Reports
_Yes _No Date:
Mowing, mechanical trlr.nmfng, and cleanup of turl areas.
2. Weeding of planters,. curbs, walks, and hardscape areas. 1 2 5
3. Trash and debris removal. 1 2 5
4. Edging of planters and hardscape areas. 1 2 5
5. Irrigation system coverage. 1 5
6. Fertilization and chemical program. 5
7. Trimming of shrubs and hedges. 1 2 5
8. Overall appearance and curb appeal. 1 2 5
9. Vendor communication. 1 2 5
o...\;J~..rN
'1
Tuseawllla Lighting and Beautification DIstrict
CITY OF WINTER SPRINGS
Date:
LbJ~
Entrances:
I. Tuskawllla Road and Wmter Springs Blvd.
2. Tuskawilla Road and Trotwood.
3. Shetland I Citrus.
4. Winter Springs Blvd. and Seneca.
S. Vistawilla.
6. Tuscora.
7. Dyson.
8. Deer Run.
9. Howell Creek.
Wmter Springs Blvd:
1. Medians I Rights of Way.
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Urban. Beautification Quality Inspection Report
Grounds Maintenance
V~L ~ Date: _[!'-{Iob
T L~D I
Vendor:
Project: .
I Saf.t~ and Eaul~m.nt:
. ~--
Intenance Re orts
Mowing, mechanical trlr.nmfng, and cleanup of turl areas.
2. Weeding of planters,. curbs, walks, and hardscape areas. 1 2 5
3. Trash and debris removal. 1 2 5
4. Edging of planters and hardscape areas. 1 2 5
5. Irrigation system coverage. 1 2 5
6. Fertlllzatfon and chemical program. 1 2 4 5
7. Trimming of shrubs and hedges. 1 2 4 5
S. Overall appearance and curb appeal. 1 2 5
9. Vendor communication. 1 2 5
Service Requests: (To be handled within 7 working days unless otherwise noted.)
~
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Tuseawilla Lighting and Beautification DIstrict
CITY OF WINTER SPRINGS
MONTHLY LIGHTING INSPECTION
D.~ 1't-l:2\ 0) Ins ..tor:
Entrances:
1. TuskawiIla Road and Wmter Springs Blvd. y~"",~ 10vhl
2. Tuskawilla Road and Trotwood.
3. Shetland I Citrus.
4. Winter Springs Blvd. and Seneca.
S. Vistawilla.
6. Tuscora.
7. Dyson.
8. Deer Run.
9. Howell Creek.
Wmter Springs Blvd:
Notes:
P & L LAWN MAINTENANCE
MAINTENANCE INSPECTION REPORT
Tuscawilla Lighting & Beautification District
12/16/05
Thomas Payne
1. Overall, the site looks extremely good.
2. The annuals have been removed and poinsettias have been installed.
They look very good but are so small that in areas they are hidden
behind the planter box walls.
3. Tipping is still needed on some of the newly installed podocarpus
plants, burfordii holly plants and the variegated ligustrum plants in
the islands in order to help these plants fill out.
4. Brown patch and pythium root rot fungus are visible in the turf behind
the entry planter wall north side at the Tuscawilla Road entry and are
likely the result of this area constantly staying too wet and these
areas continue to enlarge and should be treated with appropriate turf
fungicides.
5. Some weeds are visible in the ground cover beds and we need to start
controlling them before they get out of hand.
6. Weeds are also visible in the pavement cracks around the front
fountains and they need to be sprayed.
7. Trash is visible in some of the plant beds and will need to be picked up
with the next service.
8. Some tree branches are also down on the site and will need to be
removed.
9. A couple of auto accidents have occurred and some plant damage is
visible is some of the islands near Northern Way East.
10. Damage to the tree trunks is visible within the ground cover beds and
it would be better to maintain around them by establishing an open
ring (see pictures).
11. The palms have been trimmed and look good.
12. Lots of sycamore tree leaves are down under these trees.
PROPERTY
'3J/6
TRUGREEN (hemLawn~
LAWN EVALUATION
1
COLOR: D
DENSITY: D
(1 = Poor, 5 = Excellent)
2 3 4 5
D D J4'D D
D D ~
MOWING HEIGHT:
Good Too High Too Short Dull Blade
aDD 0
WEEDS:
BROADLEAF
PROBLEM GRASSES
INSECTS: ~
DISEASES:
THATCH/SOIL CONDITION:
WATERING:
RECOMMENDATIONS:
Good
-g
Too Wet
D
Too Dry
D
~
INSECT ACTIVITY:
D MINIMAL D PRESENT
D PREVIOUS
DAMAGE
D PREVIOUS
DAMAGE
OTHER FINDINGS:
D WINTER INJURY D TRANSPLANT SHOCK
D WATER DEFICIENCY D NORMAL LEAF DROP
D EXPOSED ROOTS D POOR DRAINAGE
D CONST. DAMAGE D MECH. INJURY
D PLANTED TOO DEEP D ~LCH TOO DEEP
D GIRDLING ROOT/WIRE D ~ BORING INSECTS
RECOMMENDATIONS: ~
(C) .,
I
-
DISEASE ACTIVITY:
D MINIMAL D PRESENT
. .
TODAY'S APPLICATION
~LAWN
INCLUDED:
o TREE TRUNK INJECTION
ENI EN ~
CIDE ~IDE
.. RE EMERGENT WEED CONTROL
RECOMMENDATIONS:
~
~SHRUB
DOTHER
D NATURAL FERTILIZER
D PHOSPHORUS D MICRONUTRIENTS ~SSIUM
D SLOW RELEASE NITROGEN
DOTHER
4) 2004 TruGreen L.P.
All Rights Reserved
TIME
ON SITE CONTACT PERSON
PHONE
CUSTOMER COPY
fuscawllla Lighting and Beautification District
CITY OF WINTER SPRINGS
Date: J l--:tS
MONTHLY LIGHTING INSPECTlQN
/l-4I)
InsDector:
Entrances:
1.
,
~fJ/4 ~~ 0 J"V2?~ S'//J4?
Notes:
(ClA/N ("'e#'1/T~ ENrr~C(J
(!) 131<1;3
~')s
G
s
G
t; pubJ1c sector
I unain:J ~ J'eroice
solutions
GOVERNMENT SERVICES GROUP. INC.
September 27,2005
Via Regular Mail
Ms. Michelle Greco
Director of Finance
City of Winter Springs
1126 East S.R. 434
Winter Springs, FL 32708
Re: Tuscawilla Lighting and Beautification District Neighborhood Improvements
Assessment Program Continuing Services
Dear Ms. Greco:
The City of Winter Springs has completed its sixth year of the annual assessment program for the Tuscawilla
Lighting and Beautification District initiated in Fiscal Year 1999-2000. Government Services Group, Inc.
(GSG) and Nabors, Giblin and Nickerson, P.A. are pleased to have assisted the City of Winter Springs in
undertaking and successfully implementing this recurring revenue source.
In order to continue this relationship and the achievements realized thus far, I have enclosed the scope of
services and the fees and costs schedule to assist the City in the preparation of the November 2006 tax rolls
for the Tuscawilla Lighting and Beautification District assessment program.
Please review the attached work order and scope of services. We are currently preparing our schedule for
the upcoming assessment season, and would appreciate your prompt reply. This will help us accommodate
your requests and provide you with thoughtful and deliberate attention to ensure the continuation of this
successful recurring revenue source. The execution of this letter agreement indicates acceptance of this
proposal and Notice to Proceed. Upon execution of this agreement, please provide us with one signed copy
for our files.
We look forward to working with the City of Winter Springs on this important project. If you have any
questions or need further information, please feel free to contact me.
MM/DLM
Attachments
cc: Chris Traber, NG&N
1500 Mahan Drive. Suite 250 I Tallahassee FL 32308 I T 850.681.3717 I F 850.224.7206
280 Wekiva Springs Rd. I Protegrity Plaza. Suite 203 I Longwood FL 32779 I T 407.629.6900 I F 407.629.6963
Ms. Michelle Greco
September 27. 2005
Page 2
ACCEPTED AND AGREED TO:
BY I~ tJ. "}/U c...f~
, ;'
City of Winter Springs
/~/O - o{;,
Date
Appendix A
ANNUAL ASSESSMENT PROGRAM
FISCAL YEAR 2006-2007
SCllpe Ilf Services
Task 1:
Task 2:
Task 3:
Task 4:
Task 5:
Task 6:
Annual Maintenance of the Assessment Roll
Provide periodic updates and reconciliations of the certified special assessment roll.
Coordinate and reconcile prepayment amounts with the City of Winter Springs.
Prepare Annual Assessment Roll
Update the assessment roll for Fiscal Year 2006-07 for use in the recurring annual
assessment program by obtaining new download of ad valorem tax roll information from the
Seminole County Property Appraiser's Office and identifying changes to parcels (Le., splits,
combinations and subdivisions). GSG will work with City staff as necessary to process
database revisions generated.
Determine Revenue Requirements
Advise the City of Winter Springs in determining the annual assessment revenue
requirements for the assessment program for Fiscal Year 2006-07 based on information
from the City's financial advisor or other appropriate management personnel.
Calculate Annual Assessment Amounts
Calculate/confirm the annual assessment amounts based on the apportionment
methodology and revenue requirements for the assessment program for Fiscal Year 2006-
07.
Certify the Annual Assessment Roll
If required, advise and assist with the legal requirements for the adoption of the final
assessment rate resolution in accordance with Section 197.3632, Florida Statutes including
the certification of the assessment roll to the Seminole County Tax Collector.
Compute Prepayment Amounts
Compute the prepayment amounts upon issuance of the ad valorem tax bill for Fiscal Year
2006-07 and prepare a prepayment roll.
Government Services Group, Inc. and Nabors, Giblin a Nickerson, P.A. I A-1
FEES AND COSTS
For services provided by GSG and NGN the lump sum fee for professional services for the proposed scope of
services will be $13,500.
The lump sum fee does not Include the costs of producing and mailing the statutorily required first class
notices for Fiscal Year 2006-07, If required. These costs depend on the number of assessable parcels of
property within the project areas. However, mailing and production costs are $1.25 per parcel, due and
payable one week prior to mailing date according to the critical events schedule.
The lump sum fee will be due and payable on a quarterly basis (assuming notice to proceed occurs by
November 15, 2005) as follows:
Payment
25 % of lump sum fee ($3,375)
Schedule
December 2005
25 % of lump sum fee ($3,375)
March 2006
25 % of lump sum fee ($3,375)
June 2006
25 % of lump sum fee ($3,375)
September 2006
CRITICAL EVENTS SCHEDULE
Event Schedule
Notice to Proceed November 2005
Annual Maintenance of the Assessment Roll Periodically
Prepare Annual Assessment Roll May - August 2006
Determine Revenue Requirements May - August 2006
Calculate Annual Assessment Amounts May - August 2006
Certify Annual Assessment Roll August - September 2006
Compute Prepayment Amounts September - October 2006
.
GovemmentServIces Group, Inc. and Nabors, Giblin a. Nickerson, P.A. I A-2
12 ft. 0 ft.
139 ft.
144 ft.
4 ft.
20 ft. 1.5 ft.
196 ft.
4 ft.
197 ft.
24 ft. 6 ft. 4 ft. 160 ft. 164 ft.
24 ft. 6 ft. 4 ft. 160 ft. 164 ft.
12 ft. Oft. 4 ft. 140 ft. 145 ft.
12 ft. Oft. 4 ft. 88 ft. 92 ft.
12 ft. Oft. 4 ft. 130 ft. 132 ft.
17ft. 1.5 ft. 4 ft. 128 ft 126 ft.
12 ft. 1.5 ft. 4 ft. 105 ft 105 ft.
12 ft. Oft. 4 ft. 119 ft. 121 ft.
Note:
Placing lights opposite each other on a two lane road should use
The end result will be a higher iIIuminence with the same uniformity.