HomeMy WebLinkAbout2008 10 27 Consent 204 Accela Annual Maintenance and Support ContractCOMMISSION AGENDA
ITEM 204
Public Hearing
Regular
Consent X
Information
October 27.2008
Regular Meeting M~'• ~ Dept.
Authorization
REQUEST: Information Services requests Commission authorization to
pay the Accela annual maintenance and support contract in
the amount of $41,689.86.
PURPOSE: To obtain Commission authorization to pay $41,689.86 to continue the
Accela annual maintenance and support contract.
CONSIDERATIONS:
Accela is the City's land management software package which will
integrate at some point in the future with the City's GIS system.
Maintenance and support for Accela products provides database support
and maintenance as well as upgrades as they are made available. The
Accela maintenance and support agreement is renewable annually and is
up for renewal for the period of 10-01-08 through 09-30-09 for the
following modules:
• Kiva Land
• Kiva Permits & Inspections
• Kiva Request For Service
• Kiva Word
• Kiva Citizen
• KivaNet Permits & Inspections
• KivaNet Land
• Accela Wireless
I:\Admin_Docs\Agenda Items\FY
2009\October\102708_COMM_Consent 204_Accela Annual_Support.docx
CITY OF WINTER SPRINGS
CITY COMMISSION
REGULAR MEETING -OCTOBER 27, 2008
CONSENT AGENDA ITEM XXX
PAGE 2 OF 2
FUNDING: No additional funding necessary. Already included in FY 2009 budget.
RECOMMENDATIONS: We recommend that the Commission authorize payment in the
amount of $41,689.86 for the annual renewal of the Accela maintenance
and support agreement.
ATTACHMENTS: ATTACHMENT 1-Invoice MR051463
COMMISSION ACTION:
I:~Admin Docs~Agenda IternS\FY
2009\October\102708_COMM_Consent_204_Accela Annual_Support.docx
~CCEL/~k
Invoice
Acoela. Inc
263J Camino Ramon. Ste. 126
S8n Ramon, CA 94589
+~over r"un~nt Software
-., MR051463 _
^' 8t34120t)8
1
BIII To:
Winter Springs, FL -City of
Accounts Payable Uept
1126 E. State Road 434
Winter Springs FL 32708
Ship To:
Winter Springs, FL -City of
Ron Kandzer
1126 East State Road a34
Winter Springs FL 32708
Purchase Ord9r Nb. GuBtorrierlD :~, h', D~. ' ~C`ahtr~,it Na. Dt1a~ Dale Psiynte_nt Terms
~~
WINTERSPRING.FI 0?.-2005 10/30i2b08 FI?t 30
ttem !i bsr ,DSsc`rf` oft ' .• . Quanttty Un1t P_~Ice Dlacount Ext, Prics
KV MAINT KNA BASE SYS' KV MAINT lANO 16.00 $327.48 SOHO 55,239.62
Kv_MAINT KIVA BASE SYS' KV_MAINT PERMITS ~ INSPECTION 16.00 5437.69 $0.00 $7,003.04
KV_tV1AIN7 KIVA BASE SY5 KV_MAINT_REQUEST FOR SERVICE 16.00 5211.89 $0.00 53.390 20
KV MAINT KIVA BASE SYS KV [W41NT WORD 16.00 5134 80 $0.00 $2,156 83
KV_NiAINT KIVA BASE SYS KV MAINT CITIZEN, PQP 33,000 1.00 $8,423 S7 $0.00 S6,a23.67
KV MAIN7 KIVA BASE SYS ICV_MAINT KtVANET PB:i PUBLIC t.00 $3.626.00 St}.00 $3,&26.00
KV MAINT KIVA BASE SYS KV NIAINT KIVANET IANO PUBLIC 1.00 51,753 80 5000 51,753.80
KV_MAINT_KIVA l3ASE SY5 AW MAIN7 ACCELA WIRELESS, EST.12380 15.00 5806 45 $0.00 $12.096.70
The Maintanance Fees are for the penod
October t, 2008 to September 30, 2009.
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Instructions
WINn Subtotet ~ 541,689.86
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Pleasa diract Invoice lnqulrles to the
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Accounts Receivable Dept at (925) 659-3275 Acoela, Inc
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or send an email to: # 774375 ~
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4375 Solutions Center Account:at2-1765507
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Chicaco. IL 60677-4003 ABA: 121000248 Tot91 $41 689.66