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HomeMy WebLinkAbout2007 10 17 Consent 200 Requesting Approval of TLBD Regular meeting Minutes September 19, 2007CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING SEPTEMBER 19, 2007 CALL TO ORDER The Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting of Wednesday, September 19, 2007 was called to Order by Chairman Rande Thompson at 7:04 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman Rande Thompson, present Committee Member Mary Brook, present Committee Member Brenda Hayes Brown, present Committee Member Luci Coker, present Committee Member Denise Ritchey, present A moment of silence was followed by the Pledge of Allegiance. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Approval Of The August 15, 2007 Regular Meeting Minutes. 0 C d "I MAKE A MOTION TO APPROVE THE MINUTES OF AUGUST 15 [2007]." MOTION BY ADVISORY COMMITTEE MEMBER COKER. SECONDED BY ADVISORY COMMITTEE MEMBER BROOK. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTINGAND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -SEPTEMBER 19, 2007 PAGE 2 OF 6 ~ VOTE: COMMITTEE MEMBER COKER: AYE COMMITTEE MEMBER RITCHEY: AYE CHAIRMAN THOMPSON: AYE ~y COMMITTEE MEMBER BROWN: AYE r~'~ COMMITTEE MEMBER BROOK: AYE C:~ MOTION CARRIED . "'- r ~ d AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. 400. REPORTS Chairman Thompson stated, "Under the Report Section, I have been thinking about some items long and hard. I have been a little concerned that I do not want to be a Board of just coming and sitting and really not doing much. And I have talked with Steven [Richart] on a couple of occasions and I would like to have our Board a little bit more active. I have not quite figured out exactly how but I would like to have involvement with the different sections of either one of the things that Steven [Richart] and I talked about was we need to have help checking to make sure lighting is working; so everybody lives in a different section and if everybody could take a section and once a week, once every couple of weeks in conjunction with the folks that we have out there Steven [Richart] ..." Mr. Richart said, "...Victor Rodriguez." Chairman Thompson continued, "Victor. Having them out there checking the lights, something that we take a little bit more active role in. But there are some other things that I would like to look at as well, whether it be Budgets; or everybody maybe take a little bit more responsibility. Now again this is not to impede and I have had a good conversation with Steven [Richart] about this, and this is very important. I do not want to impede what he is doing; we have got to let him do what he is doing and not slow him down. I would like this to be an enhancement to what he is doing. Maybe come back on a monthly basis and somebody have a little section and maybe give a little Report on that area." Chairman Thompson added, "I haven't quite honed it down yet but I wanted to broach the Board with this; see what your feelings were with it and then maybe sit down with Steven [Richart] hone some kind of a game plan to wrap our hands around and then re- present it to the Board and then divvy up some tasks. And what are your thoughts?" CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTINGAND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -SEPTEMBER 19, 2007 PAGE 3 OF 6 Discussion. Continuing the discussion on the `working Committee', Chairman Thompson said, "And Steven [Richart] and I will sit down and hopefully sometime this year, I would like to have something put together." Further discussion ensued regarding different items which can be done by the Committee Members to help with enhancing the service to the residents. Chairman Thompson ask the Committee Members to email some ideas which they may have to Mr. Richart. Chairman Thompson and Mr. Richart will review these ideas as they sit down and formulate a plan of action which can be brought back to the Committee some time at a future Meeting this year. PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. REGULAR AGENDA REGULAR 600. Office Of The City Clerk Election Of Officers. "I WOULD LIKE TO NOMINATE MARY [BROOK] FOR VICE CHAIR [PERSON]. MOTION BY ADVISORY COMMITTEE MEMBER BROWN. SECONDED BY CHAIRMAN THOMPSON. DISCUSSION. VOTE: COMMITTEE MEMBER BROWN: AYE COMMITTEE MEMBER COKER: AYE COMMITTEE MEMBER RITCHEY: AYE CHAIRMAN THOMPSON: AYE COMMITTEE MEMBER BROOK: AYE MOTION CARRIED. c b d CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTINGAND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -SEPTEMBER 19, 2007 PAGE 4 OF 6 REGULAR 601. Community Development Department -Urban Beautification Services Division Review Of Budget. Mr. Steven Richart, Urban Beautification Services Division Manager, Community Development Department presented this Agenda Item. Discussion. REGULAR 602. Community Development Department -Urban Beautification Services Division Maintenance Items And Progress Report. Mr. Richart introduced this Agenda Item and gave the Committee a recap of what has been happening this past month. With further discussion, Mr. Richart remarked that the packet that he handed out will bring the Committee up-to-date from last month as to what has been going on with regards to all Maintenance Items as well as the Budget Items. REGULAR 603. Community Development Department -Urban Beautification Services Division Update On Street Lighting And Decorative Sign Project. Regarding this Agenda Item, Mr. Richart discussed how the Billing for the Street Lighting has been done. Mr. Richart commented, "I have updated the schedule as to where we are at with Street Lighting here. You can see all the streets and where we are at; where we completed; where we've got a walk through schedule; what's in progress." Discussion. Advisory Committee Member Brown stated that if Mr. Richart could get the information to her, she will put the information in the `Tuscawilla Today'. Further discussion ensued, regarding the notification of the `street lighting' being done on a monthly basis and Advisory Committee Member Brown said that if an email could be sent to her with the updates that need to be put in the `Tuscawilla Today', that she will take care of getting this done. b z b °~C d CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTINGAND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -SEPTEMBER 19, 2007 PAGE 5 OF 6 Mr. Richart gave the following information to Advisory Committee Member Brown to have put into the "Tuscawilla Today" - "Vistawilla [Drive] and Seneca [Boulevard] we expect to be completed in sixty (60) days." Mr. Richart then said, "Shetland [Avenue] ~•• •r being completed, I would say roughly in ninety to one hundred days hundred (90 - 100) ~ days." Furthermore, Mr. Richart suggested the timeline might in fact be "Ninety to one C~ hundred twenty (90 - 120) [days]." ~ ~_~ Discussion continued. ~ Committee Member Brown said, "Last Meeting -you authorized me to go talk to the THOA [Tuscawilla Home Owners Association] and I have and I will keep reinforcing it." Committee Member Brown added, "I did go to Charles Lacey who is the VP (Vice President) of the THOA (Tuscawilla Home Owners Association) and told him that I was authorized to allow him to have the TLBD (Tuscawilla Lighting and Beautification District) list to be able to do that mailing. I haven't heard one way or the other but I will keep on it to either get a `Yes' or `No' with regard to that and to the flagpole issue." Tape 1/Side B Further discussion ensued regarding the median on Vistawilla Drive; the `Adopt a Road' program and that Advisory Committee Member Brown had discussed the `Adopt a Road' program with Mr. Kevin Smith, Director, General Services Department and Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department. Discussion followed on a possible partnership with the Metro Church. Discussion ensued on the maintenance on the median and the property near the Veterinarian's Office, to which Mr. Richart noted, "I'll get with Randy [Stevenson] on that tomorrow." Discussion followed on the irrigation system, water usage, the flagpole issue, and the upcoming election for the Tuscawilla Homeowners Association. Chairman Thompson gave a recap of the flagpole placement issue and then asked Mr. Richart to get a Plat to review with new Members. Discussion. Commissioner Rick Brown was recognized as being in attendance. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTINGAND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -SEPTEMBER 19, 2007 PAGE 6 OF 6 ADJOURNMENT ~;; Chairman Thompson adjourned the Regular Meeting at 8:13 p.m. r+~ ~~ ~„e='.~ d RESPECTFULLY SUBMITTED: CAROL A. LALLATHIN ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the 2007 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting.