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Home My WebLink About2008 08 20 Consent 200 Requesting Approval of TLBD Regular Meeting Minutes June 18, 2008CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING JUNE 18, 2008 CALL TO ORDER The Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting of Wednesday, June 18, 2008 was called to Order by Chairman Rande Thompson at 7:00 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: - Chairman Rande Thompson, present Vice Chairperson Mary Brook, present Committee Member Brenda Hayes Brown, present via telephone Committee Member Luci Coker, present Committee Member Denise Ritchey, present A moment of silence was followed by the Pledge of Allegiance. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Approval Of The May 21, 2008 Regular Meeting Minutes. ~~ }`;, ,~~ --.-.. M "I MAKE A MOTION TO APPROVE." MOTION BY ADVISORY COMMITTEE MEMBER BROWN. SECONDED BY ADVISORY COMMITTEE MEMBER COKER. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -JUNE 18, 2008 PAGE 2 OF 6 VOTE: CHAIRMAN THOMPSON: AYE COMMITTEE MEMBER RITCHEY: AYE '~= VICE CHAIRPERSON BROOK: AYE COMMITTEE MEMBER BROWN: AYE COMMITTEE MEMBER COKER: AYE ,,,,,,,,,,, MOTION CARRIED. ~~'; .~~,. ~~' AWARDS AND PRESENTATIONS ~"~= ~;°~~ AWARDS AND PRESENTATIONS 300. Not Used. 400. REPORTS Advisory Committee Member Denise Ritchey said, "There are no lighting issues on this one [report], but I just followed a Waste Pro [of Florida, Inc.] truck up Tuscora [Drive] that just left trash everywhere." Mr. Steven Richart, Urban Beautification Services Division Manager, Community Development Department remarked, "You might want to call Kevin Smith; he is the General Services Director for the City and he handles Waste Pro [of Florida, Inc.] and he can help deal with that." Advisory Committee Member Brenda Hayes Brown said that she didn't have any issues but she did discuss the fact that when she has viewed the street lights that sometimes they are on then they are off. Mr. Richart suggested that she go later to view the lights around 9:00 p.m. Discussion. Advisory Committee Member Luci Coker stated that she sent her report in to Mr. Richart. Vice Chairperson Mary Brook commented that several of the streetlights do not have the plates that have the numbers on them. Mr. Richart informed the Committee that he has mentioned that to Progress Energy Florida, Inc. but he will make sure to contact them again about the `number' plates. Chairman Thompson made the statement that his area was a lot better and that the pavers look good. Chairman Thompson added, "I like those shadowboxes. Have you all had a chance to see those? The shadowbox for the signs?" No one commented about seeing the shadowboxes. Tape 2/Side A CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -JUNE 18, 2008 PAGE 3 OF 6 Discussion. ~`.~ "~~ '' PUBLIC INPUT -~ -. No one spoke. ~~~°s~;-„~~F ~~~, , , ~~. PUBLIC HEARINGS AGENDA ~~4w~~', °, ~..ti~~e_ ~ PUBLIC HEARINGS ...~ _.~. 500. Not Used. ~ ~~' REGULAR AGENDA REGULAR 600. Community Development Department -Urban Beautification Services Division Review Of Budget. Mr. Richart presented this Agenda Item. Discussion. With further discussion, Mr. Richart noted that when the project is done he would like to discuss with the Committee the ordering of replacement parts for the signs, so, that if something happens to a sign, we will have the part in stock for repairs. Additionally, Mr. Richart informed the Committee that he has the proposed Budgets for Fiscal Year 2008-2009 and that he will need for the Committee to Vote on the proposed Budgets. Further discussion. "I MAKE A MOTION THAT WE APPROVE THE PROPOSED BUDGET TO GO BEFORE THE CITY COMMISSION AS WRITTEN IN [LINE] `184' MAINTENANCE FUND PROPOSED BUDGET FOR FISCAL YEAR 2008 - 2009." MOTION BY CHAIRMAN THOMPSON. SECONDED BY VICE CHAIRPERSON BROOK. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -JUNE 18, 2008 PAGE 4 OF 6 VOTE: CHAIRMAN THOMPSON: AYE ~~~~--~~'~` COMMITTEE MEMBER BROWN: AYE COMMITTEE MEMBER COKER: AYE VICE CHAIRPERSON BROOK: AYE COMMITTEE MEMBER RITCHEY: AYE MOTION CARRIED. Continuing the conversation of the proposed Budget, Mr. Richart talked about the `313' Improvement Fund. ".~' Chairman Thompson requested that Mr. Richart bring up the ordering of the parts at the July 16, 2008 Advisory Committee Meeting. "I MAKE A MOTION THAT WE ALLOW STEVEN [RICHART] TO BRING THE TLBD [TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT] PHASE 2 IMPROVEMENT FUND, `313' BEFORE THE CITY COMMISSION AS PROPOSED." MOTION BY CHAIRMAN THOMPSON. SECONDED BY ADVISORY COMMITTEE MEMBER COKER. DISCUSSION. VOTE: VICE CHAIRPERSON BROOK: AYE COMMITTEE MEMBER BROWN: AYE COMMITTEE MEMBER COKER: AYE COMMITTEE MEMBER RITCHEY: AYE CHAIRMAN THOMPSON: AYE MOTION CARRIED. REGULAR 601. Community Development Department -Urban Beautification Services Division Maintenance Items And Progress Report. Mr. Richart introduced this Agenda Item and stated, "We had some vandalism at the Dyson [Road] Entrance." Continuing Mr. Richart added, "The Police told me when I filed the report that I am a victim; twelve hundred dollars ($1,200.00) in damage; in theft actually. They actually stole the Transformer box and everything. They [Police] are going to put extra patrols out on Dyson [Road]." Commenting further Mr. Richart acknowledged, "Our Police Department is amazing; they are great. The best that I have ever worked with; I called today and they were there in three (3) minutes." Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -NNE 18, 2008 PAGE 5 OF 6 REGULAR 602. Community Development Department -Urban Beautification Services Division Update On Street Lighting And Decorative Sign Project. Mr. Richart presented this Agenda Item and discussion ensued regarding the new signs and how nice they look. The discussion continued regarding the reflective material on the signs and the fact that the signs are easier to see. Tape 2/Side B Continuing, Mr. Richart stated that the final order came in for the Signs. Mr. Richart went on to say that he has made a significant savings on concrete by purchasing from Lowe's. REGULAR 603. Community Development Department -Urban Beautification Services Division Update On The Renovations Of Entrance Signage. Mr. Richart introduced this Agenda Item and stated that we are getting a couple of bids to refinish our older signs. Chairman Thompson stated, "We want to thank Kip [Lockcuff, Director Public Works Department] painting or re-staining the pavers. It is well under way; it is looking better." Discussion. With further discussion, Mr. Richart remarked that the medians do not look as pristine as they usually do due the road repaving. REGULAR 604. Community Development Department -Urban Beautification Services Division Discussion On Landscaping Upgrades At Minor Entrances. Mr. Richart commented on this Agenda Item and discussion ensued on the landscaping of the minor Entrances. Discussion. Chairman Thompson discussed that the Tuscawilla Homeowners Association had a Meeting and at this Meeting the suggestion to put in Flag Poles at the main entrance to Tuscawilla was discussed. Chairman Thompson said, "They are going to send out a Ballot to all of the TLBD (Tuscawilla Lighting and Beautification District) membership. Do they want them? Do they want one (1) [flag] or two (2) [flags]?" ~, :;..~~ s~;,.: w... ~, :: . , .:~ ~~_, ..„<~ ~4~ .~,. ~, CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING -JUNE 18, 2008 PAGE 6 OF 6 Chairman Thompson added, "If the residents want it then we should want it. If the residents Vote against it or one (1) Flag, then that is the right approach." ~> ~<< ~x Continuing the discussion, Mr. Richart added, "Monday night there will be an Agenda ~- ,;a Item before the Commission on behalf of the THOA (Tuscawilla Homeowners ,.~.;.,~, Association re uestin that if the results of the Ballot that will o out• if it favors uttin ~"~ q g g p g .,,,,~; =.. ,~ ,z the Flag Pole in the City median, they are asking for permission from the City to do that; :~ ~~ that Vote will be prior to the mail out going out." ~: -> Discussion. , ADJOURNMENT Chairman Thompson adjourned the Regular Meeting at 8:28 p.m. RESPECTFULLY SUBMITTED: CAROL A. LALLATHIN ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the 2008 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting.