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HomeMy WebLinkAbout2009 09 16 Other - Handout by Steven Richart during Agenda Item 600 F Bid Analysis - TLBD Irrigation Retrofit Project Bid # ITB 017/09/SR Name: Date: SCORE 0 -5 = Quality (0 lowest / 5 highest) FTQ = Failed to Qualify Bidder Responsiveness Sre Responsible Score Due Diligence Total Rank Base Doc. Corp. Comp. Cust. Bid Insur Hate Unit Financial Two Wire Prove Provide Provide Work Unit Cost Bid Signed Seal Forms Refs. Bond Provided Costs Resources Exper. Experience BTR Licenses Quality Value LSP Nurse 5 $63,635.57 5 5 5 5 5 4 Bruce Ha a $86,650.00 5 5 5 5 5 5 5 Newber $87,000.00 5 5 5 5 5 5 5 * Ranking score is a result of a combination of factors including: price, responsiveness, responsibility and results of the due diligence process. Please rank in order of recommendation. Notes: Please Print Your Recommendation Here: Please Print Your Alternate Recommendation Here: EXEL Evaluation Maint. Serv. s CITY OF WINTER SPRINGS Unapproved - 9/16/09 TLBD MAINTENANCE FUND -184 FISCAL YEAR 2009-2010 BUDGET Annual Maintenance Assessment - The TLBD Advisory Board approved a $6 per ERU reduction, yielding a new annual assessment total of $120 per ERU effective with the 2009 tax year/2010 fiscal year (legal maximum - $128.00 per ERU). In FY 2007-2008 the maintenance assessments for Phases 1 (#184) and II (#185) were streamlined into one fund (#184) Original Revised Projected Baseline New Total Account FY 07/08 FY 08/09 FY 08/09 FY 08109 FY-09110 FY 09110 FY 09110 Number Account Description Actual Budget Budget Actual/Est Budget Budget Budget REVENUES & TRANSFERS 361100 Interest $10,561 $5,650 $5,650 $2,600 $2,800 $0 $2;800 361101 Interest - County $825 $800 $800 $300 $300 -$0 $300` 363120 Assessment Collections (Phase I and II) $526,275 $520,000 $520,000 $520,000 $495,000 ~D $495;000 369300 Settlements $0 $0 $12,500 $25,000 $0 to $0 369305 Insurance Proceeds $0 $0 $1,755 $1,755 $0 $D, $0, Total Revenues $537,661 $526,450 $540,705 $549,655 $498,10 $6 $498,105`, 381305 T/fer from TLBD (TLBD Ph If Maint - #185) $166,072 $0 $0 $0 $0 $0 $0 Total Transfers $166,072 $0 $0 $0 $0 $0= $0 TOTAL REVENUES/TRANSFERS $703,733 $526,450 $540,705 $549,655 5719,10b., 5498;t00 EXPENDITURES & TRANSFERS 53211 Administrative Fees $9,316 $9,588 $9,595 $9,595 $10,050 $0 $10,050 53410 Billing Services Cost $3,683 $7,600 $7,593 $4,000 $1500 $0' $3,500 53680 Unrecognized Gain/Loss $2,542 $0 $0 $0 $0 $ , 0 $0 54310 Utility Services $43,332 $50,000 $50,000 $47,000 $48,500 $0 $4$,500 54330 Street Lighting $204,147 $235,000 $235,000 $215,000 $220,000 $0 -$220;000 54686 Repairs & Maint - Landscape $137,724 $135,000 $117,500 $117,500 31351-000 $85;000 $2?0;000 54693 Repairs & Maint - Fountains $13,915 $15,000 $16,755 $16,755 $20,000 $0 $20,300 54695 Repairs & Maint - Signs & Walls $33,137 $35,000 $52,500 $52,500 $23,000 $0 $251000 55230 Clerk Supplies $0 $100 $100 $0 $100 $7;0D 59310 Statutory Reserve $0 $22,187 $22,187 $22,187 $22;200 $22;200 Total Operating $447,796 $509,475 $511,230 $484,537 $~t$4;3a ~9q4 $569 50. 58130 Transfer to General - Insurance $8,865 $9,000 $6,680 $6,680 $7,800 $0 $7;800 58130 Transfer to General - Clerk Fees * $3,800 $3,600 $1,250 $1,250 $1,250.0 $1;250 58130 Transfer to General - Beautification $44,000 $50,400 $52,100 $52,100 $5,1,566 $0 $51;566 Total Transfers $56,665 $63,000 $60,030 $60,030 $60;616 0 $605!6 TOTAL EXPENDITURES/TRANSFERS $504,461 $572,475 $571,260 $544,567 $544;966 $85s00A $629,966 CHANGE IN FUND BALANCE FUND BALANCE - October 1 $202,268 $400,345 $401,540 $401,540 $40%628 $406;628 Appropriation TO (FROM) Fund Balance $199,272 ($46,025) ($30,555) $5,088 ($4155,866) ($65 0D0) ($731 656J FUND BALANCE - September 30 $401,540 $354,320 $370,985 $406,628 $359,762 $274,762 ' Clerk time at overtime rate inclusive of benefits ($250/meeting); with the onset of FY 2009, meetings will be convened on a quarterly basis. Repairs & Maint - Landscape: TLBD Irrigation retrofit project- Rain Sensors/Wire/Timer - Winter Springs Blvd $85,000 Bids being secured; project yet undetermined " The original cost allocation was $70,000. This was increased through Kelly Balagia based on bids that we received for this project. September 16, 2009 TLBD - Special Meeting Agenda Item R-600 • Irrigation Retrofit Project (Battery Operated Controllers on W.S. Blvd Medians) -Options a) Hire a qualified contractor based on the review of bids received for ITB 017/09/SR. Cost between $63,635 and $87,000 from FUND 184 Maintenance. b) Upgrade all battery timers and install rain sensors based on the Battery Timer Rain Sensor Retrofit Budget. Cost estimated at less than $12,000 from FUND 184 Maintenance. C) Upgrade battery timers and install rain sensors as existing timers in the field fail. Cost estimated at $210 per unit from FUND 184 Maintenance. d) Do nothing and continue to be out of compliance with F.S. 373.62 and Florida Building Code, Append. (F), Turf Landscape and Irrigation Systems related to automatic irrigation system rain shutoff devices. Staff is recommending, at minimum, option 'C' to bring the project into compliance over time and as failures occur with timers being replaced during the normal maintenance process. TLBD Irrigation System - Battery Timer Rain Sensor Retrofit Budget 9/15/2009 Revised Materials Toro - DDCWP Battery Timer Module (2/4/6/8 Zone) $110 Rain Sensor (Cork loaded) $30 10' Galy. Pole $12 Paint and supplies $1 Batteries (2 -90 7.00 Total $160 Labor Contractor (Cost each to install) $50 Locations Winter Springs Blvd. Medians uan. Labor Materials Timers 29 $1,450 $4,640 Minor Entrances uan. Labor Materials Timers 21 $1,050 $3,360 Total Cost Labor and Materials $10,500 Add 10% Cont. $11,550 Total Cost Materials Only $8,000 Add 10% Cont. $8,800 .sjrwmyi.com: Waterwise Florida Landscapes: Irrigate Efficiently Page 1 of 2 St. Johns River Water Management District Sf CWMdwm Waterwise Florida Landscapes Table of Contents i Search Plants Irrigate efficiently The major oasis area in most yards is the grass. In some Florida locations, rainfall may be adequate for turf, but some supplemental water may be required. If an irrigation system is needed, manual methods may be the most thrifty. If the landscape is planted with species suited to existing conditions, little or no irrigation will be needed once the landscape is established, so an f~ automatic system isn't necessary. For occasional, manual ` irrigation of grass areas, a rain gauge is a valuable tool. It r can tell you how much rain has occurred and can be used ' to measure the needed 1/2 to 3/4 inch recommended for grass areas. Inground irrigation systems are convenient, but often waste water. While the goal of these systems is to uniformly and efficiently irrigate lawns, some may be used to overwater. Florida law requires an automatic rain sensor shut-off device that is properly installed and functioning on all automatic irrigation systems installed after May 1, 1991 (section 373.62, FS). The rain sensor overrides the irrigation system settings when there has been sufficient rain. Some local laws also require older systems to be retrofitted with shut-off switches. In addition to having a properly functioning irrigation system, the system's efficiency will depend on you having the correct spray-head types for the various zones to be irrigated and how your landscape has been planted. For example, turf areas and planting beds should be separated into different irrigation zones because they have different moisture needs. Select the emitter head that will deliver water to the plant roots as efficiently as possible. For planting beds, microirigation system emitters deliver water directly to the plant. Microirrigation types include "drip," "trickle," "microsprays" and "bubblers." Microsprays or microjets are often used in shrubbery or on groundcovers. Bubblers are normally used on trees or large shrubs. Within a zone, all the heads should have the same precipitation rate - the rate at which an irrigation head delivers water - in order to have even distribution within the zone. Microirrigation delivers water at rates of 60 gallons per hour (gph) or less. Usually, bubblers emit 1 gph and a single-drip emitter, 2 gph. For drip line, 45 gph per foot of line is delivered and up to 60 gph for microsprays. High volume heads are rated at 60 gph or more. Turf areas need rotors or spray heads. These sprinkler heads should deliver water "head-to-head," meaning that heads are properly placed to ensure uniform application of water, with one head's spray reaching the closest neighboring head. To test for distribution uniformity and to determine how long it takes the irrigation system to deliver 1/2 to 3/4 of an inch of water - the amount recommended for lawns - use the "can" method. Place tuna (or similar sized) cans around the yard and measure the water collected in half an hour. If some cans have more water than others, distribution is not even. If you get 1 inch of water, you know you only need to run that zone for 15 minutes to get half an inch. Use a rain gauge Keep track of how much rain has fallen in your yard. Do not adhere to a rigid irrigation schedule. When it rains, you probably don't need to water. During periods of extended rainy weather, irrigation systems should be turned off. h4://www.sjrwmd.com/waterwiselandscapes/principle5.html 9/16/2009 sjrwm4.com: Waterwise Florida Landscapes: Irrigate Efficiently Page 2 of 2 Irrigate only when plants or grass need it Water plants that begin to show signs of stress. Signs of stress for grass include leaves wilting or grass blades folding in half, or soil from the root zone feeling dry. Your lawn needs watering if grass blades start turning a bluish-gray color or if footprints linger after being made. Overwatering is often the cause of many common problems, such as dollar weed and fungal growth. Water if it hasn't rained St. Augustine grass only needs rain or watering once or twice a week in summer and once every 8-14 days from December through February. Bahia grass needs water less often. Help grass and plants develop deep root systems It is better to water your lawn and plants well once a week V than it is to water lightly each day, but apply water only as quickly as the soil can absorb it. Thorough watering encourages roots to establish themselves deeper in the soil, + xt which makes them more drought-tolerant. Frequent light watering causes roots to stay too close to the surface, where they are dependent on regularly recurring precipitation or irrigation and are more likely to suffer in dry times. The exception to deep watering is for newly installed plants, where the roots are still closer to the surface. These plants need light, more-frequent waterings until they adjust to the new location, generally about 30 to 60 days. Larger plants, shrubs and trees may need frequent waterings longer to become established. Water early in the day To minimize loss of water through evaporation, water early in the morning, before sunrise. When the sun rises, it will dry plants, reducing the potential for fungal growth or diseases. Leaving plants wet overnight creates conditions for fungal growth. Watering in the heat of the day is prohibited in some areas of Florida under rules established by the water management districts. In addition, watering in the middle of the day results in water loss through evaporation. Observe water restrictions in your area Under Florida law, the water management districts have established water conservation rules. Where there is a year-round watering rule, it applies to everyone who uses water outdoors - homes, businesses, nurseries, golf courses - regardless of the water source, whether private well, public utility or surface water. There are some exceptions to the water restrictions, such as when reclaimed or reuse water is being used. Any local water restrictions that are more strict than the water management districts' must be followed. Violating Florida's water restrictions is punishable with penalties of up to $500, with additional fees as applicable. • Sweep sidewalks or driveways instead of hosing them down. If your chore requires water, use an automatic shut-off nozzle at the end of a hand-held hose. • Inspect your irrigation system regularly. Check all hoses, pipes and fittings for leaks, which can waste hundreds or thousands of gallons of water every week. Repair broken or clogged spray heads and emitters and adjust them to keep from watering the pavement. Clean microirrigation filters regularly and change as needed. Also, use a rain gauge in the yard to make sure the rain shut-off switch is working. © 2007-2009 St. Johns River Water Management District http://www.sjrwmd.com/waterwiselandscapes/principle5.html 9/16/2009