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HomeMy WebLinkAbout2010 04 21 Consent 200 Requesting Approval TLBD Regular Minutes of January 20, 2010 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING ,"V:11 JANUARY 20, 2010 CALL TO ORDER Mai The Regular Meeting of Wednesday, January 20, 2010 of the Tuscawilla Lighting and Beautification District Advisory Committee was called to Order by Vice Chairperson Mary Brook at 7:00 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Vice Chairperson Mary Brook, present Committee Member Helen Baker, present Committee Member Luci Coker, present Committee Member Donald Gilmore, present Committee Member Lidya Gongage, present A moment of silence was followed by the Pledge of Allegiance. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Requesting Approval Of The October 20, 2009 Regular Meeting Minutes. "I MOVE TO APPROVE THE MINUTES OF THE PREVIOUS MEETING [OCTOBER 20, 20091." MOTION BY ADVISORY COMMITTEE MEMBER GILMORE. SECONDED BY ADVISORY COMMITTEE MEMBER COKER. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JANUARY 20, 2010 PAGE 2 OF 7 VOTE: VICE CHAIRPERSON BROOK: AYE COMMITTEE MEMBER GONGAGE: AYE COMMITTEE MEMBER BAKER: AYE P;""` COMMITTEE MEMBER COKER: AYE COMMITTEE MEMBER GILMORE: AYE MOTION CARRIED. PCO AWARDS AND PRESENTATIONS �...� AWARDS AND PRESENTATIONS 300. Not Used. 400. REPORTS Mr. Steven Richart, Urban Beautification Services Manager, Community Development Department spoke of the increase in the Reclaimed water rate. With further discussion, Mr. Richart remarked, "The City Commission has Approved another flagpole to be installed at the East end of Winter Springs Boulevard." Mr. Richart noted, "The Street Light Base Rate was decreased January 1, 2010 — so what that means to us is that the cost has gone down at least temporarily." Mr. Richart added, "Progress Energy is adjusting their rates and this one was their annual adjustment." Advisory Committee Member Donald Gilmore asked, "Why did the City Water rate go up ?" Mr. Richart replied, "I do not know. I can ask Kip Lockcuff [Director, Public Works/Utility Department] as to why." With discussion, Mr. Richart commented, "I would be glad to find out and report back to you as to what the reasoning is." Discussion ensued regarding the emailed reports Mr. Richart sends to each Committee Member. Mr. Richart inquired, "Should we continue what we are doing ?" With further comments, Advisory Committee Member Gilmore stated, "I would be happy with an Executive Summary." "I MAKE A MOTION THAT WE DISCONTINUE SENDING US ALL THE EXACT COPIES OF EVERY FIELD REPORT AND THAT WE RECEIVE THE EXECUTIVE SUMMARY." MOTION BY ADVISORY COMMITTEE MEMBER GILMORE. SECONDED BY ADVISORY COMMITTEE MEMBER GONGAGE. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JANUARY 20, 2010 PAGE 3 OF 7 VOTE: COMMITTEE MEMBER BAKER: AYE VICE CHAIRPERSON BROOK: AYE COMMITTEE MEMBER COKER: AYE COMMITTEE MEMBER GONGAGE: AYE COMMITTEE MEMBER GILMORE: AYE MOTION CARRIED. PUBLIC INPUT Ms. Pamela Carroll, 865 Dyson Drive, Winter Springs, Florida: asked about the broken street light that is on the corner of Northern Way and Greenbriar Lane. Mr. Richart commented that he will find out. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. REGULAR AGENDA REGULAR 600. Community Development Department — Urban Beautification Services Division Review Of Budget. Mr. Richart presented this Agenda Item and commented on the Budget and Fund Balance. Discussion. REGULAR 601. Community Development Department — Urban Beautification Services Division Review Of Maintenance Items And Progress Report. Related to this Agenda Item, Mr. Richart remarked, "The annuals were replaced in November and they are due again in February. Everything was mulched in December." Mr. Richart then mentioned the loss of plant material due to the hard freezes and added, "We are going to wait until early March — and we will come in and clean it up." CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JANUARY 20, 2010 PAGE 4 OF 7 Continuing, Mr. Richart noted, "I am going to volunteer some of my own time to get out and go to the Nursery and buy the plants to do some of the replacements." Next, Mr. Richart further mentioned that he spoke with City Attorney Anthony A. Garganese about the twelve thousand five hundred dollar ($12,500.00) donation from the ", Tuscawilla Country Club and remarked, "We are not sure when that is going to happen." REGULAR 602. Community Development Department — Urban Beautification Services C_ Division Update On The Landscaping Replacement Project. Mr. Richart spoke about the work being performed on Phase 3 and said, "The main thing that you will see next is at the East end of Winter Springs Boulevard; we are going to re- do the three (3) medians there. The flagpole is going to go in with the THOA (Tuscawilla Homeowner's Association) donation, and then we are going to work our way back West." Discussion. REGULAR 603. Community Development Department — Urban Beautification Services Division Update On The Irrigation Retro -Fit Project. Mr. Richart presented this Agenda Item and explained, "LSP Nursery (Inc.) and I have been in contact on this and they are in the design Phase." Continuing, Mr. Richart added, "We are going to ask them for an upgrade though. We are going to get some pricing on extending the three (3) medians — and one (1) of them is going to have the flagpole. We are going to ask them what it would cost to extend the main line from the other section where it is Reclaimed, down to there and hook into the Reclaimed. I am going to ask them what that would cost as an upgrade." Mr. Richart mentioned that he will also discuss this matter with Mr. Lockcuff. Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING — JANUARY 20, 2010 PAGE 5 OF 7 REGULAR 604. Community Development Department — Urban Beautification Services Division Discussion Of The New Christmas Decorations At The Tuscawilla Entrances. Vice Chairperson Brook presented this Agenda Item and commented that the Christmas decorations were all re -done professionally at the monuments and entrances. _ .ate With further discussion, Vice Chairperson Brook remarked, "The THOA (Tuscawilla Cmti Homeowner's Association) graciously paid for them which was wonderful." Next, Vice Chairperson Brook noted, "Steven (Richart) had made arrangements, before we really had nowhere to store them properly, but there is a nice new building that they are all boxed and stored in. But what I want to do is to give a thank you to the THOA (Tuscawilla Homeowner's Association) — to their Board and to Pam (Carroll) as their President. How do we go about doing this ?" Mr. Richart stated, "I think the Board should Vote to do a letter from the Board and then Staff could write it and make it official. And appoint, probably you Mary [Brook] to review the letter, make any additions or changes, then we will finalize it and send it out from the Board." "I WOULD LIKE TO MAKE A MOTION THAT A LETTER BE WRITTEN THANKING THE THOA (TUSCAWILA HOMEOWNER'S ASSOCIATION) FOR THE CHRISTMAS DECORATIONS." MOTION BY ADVISORY COMMITTEE MEMBER COKER. SECONDED BY ADVISORY COMMITTEE MEMBER BAKER. DISCUSSION. VOTE: COMMITTEE MEMBER COKER: AYE COMMITTEE MEMBER GONGAGE: AYE VICE CHAIRPERSON BROOK: AYE COMMITTEE MEMBER BAKER: AYE COMMITTEE MEMBER GILMORE: AYE MOTION CARRIED. Tape 1 /Side B CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JANUARY 20, 2010 PAGE 6 OF 7 REGULAR 605. Community Development Department — Urban Beautification Services Division Discussion Of The Monthly Inspection Report Done By The Committee Members. Mr. Richart introduced this Agenda Item and discussed the difficulty of maintaining the Monthly Inspection Reports. Vice Chairperson Brook commented for the benefit of the new Committee Members, rir "We were having lots of problems with Street lights — and we do not have the manpower C=V to police it, as it is needed to be policed and as they added more, we had more problems." Continuing, Vice Chairperson Brook stated, "The Board before — came to the conclusion that we could all take a section; keep an eye on that section; we could complete this Survey once a month at least." Discussion. Mr. Richart said he will update the map and email the Committee Members with their individual section. REGULAR 606. Office Of The City Clerk Requesting An Election Of Chairperson Be Held For 2010. Vice Chairperson Brook commented, "We are to the point where we need to have Elections for a Chairperson for 2010." "I NOMINATE MARY BROOK." MOTION MADE BY ADVISORY COMMITTEE MEMBER BAKER. SECONDED BY ADVISORY COMMITTEE MEMBER COKER. DISCUSSION. DEPUTY CITY CLERK JOAN BROWN INQUIRED, "MS. BROOK, YOU DO ACCEPT ?" VICE CHAIRPERSON BROOK REPLIED, "YES." VOTE: COMMITTEE MEMBER GONGAGE: AYE VICE CHAIRPERSON BROOK: AYE COMMITTEE MEMBER BAKER: AYE COMMITTEE MEMBER COKER: AYE COMMITTEE MEMBER GILMORE: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING — JANUARY 20, 2010 PAGE 7 OF 7 REGULAR 607. Office Of The City Clerk Requesting An Election Of Vice Chairperson Be Held For 2010. Vice Chairperson Brook remarked, "We need a Nomination for Vice Chairperson." "I NOMINATE HELEN BAKER." MOTION BY ADVISORY COMMITTEE MEMBER COKER. SECONDED BY VICE CHAIRPERSON BROOK. DISCUSSION. .� DEPUTY CITY CLERK BROWN INQUIRED, "MS. BAKER, YOU DO ACCEPT ?" ADVISORY COMMITTEE MEMBER BAKER REPLIED, "YES." VOTE: COMMITTEE MEMBER COKER: AYE COMMITTEE MEMBER BAKER: AYE VICE CHAIRPERSON BROOK: AYE COMMITTEE MEMBER GILMORE: AYE COMMITTEE MEMBER GONGAGE: AYE MOTION CARRIED. Advisory Committee Member Lidya Gongage inquired about putting information on her real estate Website and asked, "Can I do a link to the City ?" Mr. Richart stated, "Let me ask, just to make sure." Vice Chairperson Brook noted that the next Regular Meeting is April 21, 2010. ADJOURNMENT Vice Chairperson Brook adjourned the Regular Meeting at 8:04 p.m. RESPECTFULLY SUBMITTED: JOAN L. BROWN, DEPUTY CITY CLERK AND CAROL A. LALLATHIN ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the , 2010 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting.