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HomeMy WebLinkAbout2010 02 11 City Commission Special Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION MINUTES SPECIAL MEETING T111111SDAV, FEBRUARV 11, 2010 - 6:00 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor John F. Bush Commissioner Jean Hovey - Seat One Deputy Mayor Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Sally McGinnis - Seat Four Commissioner Joanne M. Krebs - Seat Five CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - FEBRUARY 11, 2010 PAGE 2 OF 5 CALL TO ORDER The Special Meeting of Thursday, February 11, 2010 of the City Commission was called to Order by Mayor John F. Bush at 6:00 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, present Deputy Mayor Rick Brown, present Commissioner Jean Hovey, present Commissioner Gary Bonner, present Commissioner Sally McGinnis, arrived at 6:06 p.m. Commissioner Joanne M. Krebs, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present PUBLIC INPUT No one spoke. Related to other City business, City Manager Kevin L. Smith remarked about an email from the Oviedo -Winter Springs Regional Chamber of Commerce and stated that their President noted that she welcomes Winter Springs being part of an upcoming Trustees luncheon. Manager Smith then commented on this year's Budget process, and explained, "Sometime in late March, early April I would like to maybe have a quick Workshop to lay the groundwork for where we think we're going to end up in the upcoming year, and then have Meetings once a month up until the transmittal of the Budget on July 1, [2010] and then proceed with our normal Workshops." Mayor Bush suggested the City Commission hold Town Hall Meetings around the City in preparation of the Budget. Manager Smith stated, "Be happy to do that Mayor - I think the first Meeting would be probably more prudent to have in these Chambers, just so I could lay that groundwork. And then as we move forward over the next few months, maybe instead of having those Budget Workshops here, we schedule them out in the community at various locations —just something to think about." Discussion. REGULAR AGENDA REGULAR 600. Office Of The City Attorney And Community Development Department REQUEST: Requests The City Commission Remove This Item From The Table And Then Provide Direction Regarding The Request Made By The Current Property Owner (Winter Springs Holdings, Inc.) Of The Winter Springs Town Center Phase II Property To Amend The Recorded Implementation Agreement Related To The Development Of The Property. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - FEBRUARY 11, 2010 PAGE 3 OF 5 FISCAL IMPACT: The Fiscal Impact Varies Depending On Which Option The City Commission Chooses. OPTION A (Approve/New Agreement) 1. Subject To Final Verification By The City Engineer, The City Would Incur Approximately $250,000.00 To Reimburse The Property Owner For The Design And Permitting Of Spine Road (Michael Blake Boulevard). 2. The City Would Be Relieved Of Its Financial Commitment To Purchase 62 (Sixty -Two) Garage Public Parking Spaces Which Amounts To $930,000.00 (62 X $15,000 Per Space), And Any Other Incidental Financial Commitments Under The Agreement. 3. The Construction Costs Related To Spine Road (Approx. $900,000.00) Will Be Deferred To A Time Uncertain Rather Than Subject To The Terms Of The Current Agreement. 4. The City Will Be Relieved Of The Reconstruction Of East Tuskawilla Road Sidewalks And Parking ($250,000.00). 5. The City Will Be Relieved Of The Relocation Of Water Mains Along East Tuskawilla Road ($50,000.00). 6. The City Receives The Value Associated With The Land Conveyed To The City For Spine Road And Neighborhood Parks #4 And #5. 7. The City Receives The Value Of A Long Term Commitment To Use Portions Of The Vacant Land For Town Center Parking And Events. OPTION B (Approve/Unilaterally Terminate Existing Agreement). The City Relieves Itself Of All Remaining Financial Commitments Under The Agreement. However, The City Loses The Benefits Under The Agreement Including The Design And Permitting Of Spine Road And The Value Of The Land Necessary To Build Spine Road. The City Also Loses The Value Of The Land For Neighborhood Parks #4 And #5. Further, The City Loses Other Potential Benefits Under A New Agreement. OPTION C (Deny/Maintain Existing Agreement). The City Maintains The Existing Financial Commitments Under The Agreement Including Reimbursement For The Design And Permitting Of Spine Road ($250,000.00), The Public Parking Spaces In The Garages ($930,000.00), Spine Road Construction Costs ($900,000.00), Relocation Of Water Main ($50,000.00), And Reconstruction Of Tuskawilla Road Sidewalks And Parking ($250,000.00). COMMUNICATION EFFORTS: 1. No Public Advertisements Are Required For This Item. However, This Item, And Any Subsequent Related Item, Will Be Placed On A City Commission Agenda And Posted At City Hall And On The City's Website. 2. The Presentation Of This Agenda Item Was Scheduled With The Property Owner's Representative. A Copy Of The Agenda Item Has Been Delivered To The Representatives Prior To The Commission Meeting. The Representatives Should Be In Attendance At The Commission Meeting To Answer Any Questions Regarding The Property Owner's Request. RECOMMENDATIONS: The City Attorney And City Staff Recommend The City Commission Provide Direction Regarding The Property Owner' Request. If The City Commission Desires To Approve The Request, The City Attorney And City Staff Recommend Option A Because It Furthers The Long Standing Master Plan For The Town Center And Offers Other Significant Value To The City. "MOTION TO REMOVE FROM THE TABLE." MOTION BY COMMISSIONER KREBS. SECONDED BY DEPUTY MAYOR BROWN. DISCUSSION. VOTE: COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR BROWN: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - FEBRUARY 11, 2010 PAGE 4 OF 5 City Attorney Anthony A. Garganese began the discussion on this Agenda Item and provided some background information. Commissioner Sally McGinnis arrived at 6:06 p.m. Further comments. Manager Smith explained, "There are many parts of the Implementation Agreement that we should maintain. Anthony (Garganese) articulated those, but the key to me is that the current mix that the Owner or Developer would be obligated to entertain, is laid out in the Implementation Agreement. It includes as Anthony (Garganese) said, so much multi -family, so much office space, so much — retail, so on and so forth. I believe that in this current market, that would be difficult to see realized. We could certainly ride it out and wait to see what happens; but I think a better option is, let's give the Owner some flexibility to come back with maybe something different, so if we do that, we could either still wait it out, or perhaps something comes forth that is a project that you all love." Additionally, Manager Smith added, "I think this Commission should have flexibility to look at a new project, Approve or Deny it, still meeting Town Center Codes, and again, not miss out on what could be a good opportunity." Discussion. "I WOULD LIKE TO MAKE A MOTION THAT WE GO AHEAD AND ACCEPT 14/A OR —'OPTION A:' AND THE CITY ATTORNEY — WITH KEVIN (SMITH) SHOULD, IF THEY FEEL SOMETHING WAS MISSED, THAT THEY NEGOTIATE AS WELL, DURING THAT PERIOD." MOTION BY COMMISSIONER KREBS. SECONDED BY DEPUTY MAYOR BROWN. DISCUSSION. COMMISSIONER BONNER NOTED, "UNDER `OPTION A:', AS I READ IT, THE CITY NO LONGER IS OBLIGATED TO THAT PARKING GARAGE PROJECT." MANAGER SMITH SAID, "THAT IS CORRECT." ATTORNEY GARGANESE REMARKED, "CORRECT..." COMMISSIONER BONNER ADDED, "...OR DESIGN COSTS..." MANAGER SMITH THEN STATED, "...THAT IS CORRECT." VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR BROWN: AYE MOTION CARRIED. In other City business, discussion followed on Appointing citizens to Advisory Boards and whether the Appointees should be Appointed by District. Commissioner Joanne M. Krebs also suggested the City Commission follow the Policy of when Directives are given to the City Manager, that Directives be done through Motions. Mayor Bush stated, "I agree." Commissioner McGinnis also said, "I agree." No objections were voiced. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - FEBRUARY 11, 2010 PAGE 5 OF 5 With discussion regarding Appointing citizens to Advisory Boards from all of the Districts, Mayor Bush summarized, "I think we do a pretty good job of getting the entire City represented." Commissioner McGinnis and Commissioner Krebs also stated, "Yes." Mayor Bush then pointed out, "If it has been working, I don't think we need to change it." Commissioner Krebs stated "Good." Manager Smith noted that regarding the Code Enforcement Board currently not having Seat Assignments, "That will be coming back." Mayor Bush said to Manager Smith, "Bottom line is that - having Commissioners Appoint by District is not going to happen — no change." Mayor Bush added, "Everybody is in agreement." Discussion followed on the electronic sign outside of City Hall and it was suggested that the "FL" be removed. Discussion followed on what is posted on this electronic sign and how far in advance information is posted. Manager Smith explained, "We are trying to work out a Policy." The City's Sign Ordinance and time periods for messages was briefly addressed for the Record. Manager Smith commented, "We will be coming back with a recommendation." Manager Smith then suggested that Meetings such as the new Winter Springs Ad Hoc Charter Review Committee may be advertised in advance for a longer period of time. Commissioner Jean Hovey remarked about calls she recently received from Indian Trails Middle School regarding electronic signage and asked, "Are we working on that also?" Manager Smith stated, "Absolutely." Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department added, "We are Commissioner, yes." Recent correspondence from the Oviedo -Winter Springs Regional Chamber of Commerce as discussed at the beginning of this Meeting, was further addressed briefly. ADJOURNMENT Mayor Bush adjourned the Special Meeting at 6:30 p.m. RE ECTFULLYSUBMITTED: A A LORENZO-LUACES, MMC CITY CLERK .1PPROVED M OR JOHN F. BUSH NOTE: These Minuiiis were approved at the February 22, 2010 City Commission Regular Meeting.