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HomeMy WebLinkAbout2010 01 11 City Commission Workshop MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP JANUARY 11, 2010 CALL TO ORDER The Workshop of Monday, January 11, 2010 of the City Commission was called to Order by Mayor John F. Bush at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, present Deputy Mayor Rick Brown, present Commissioner Jean Hovey, present Commissioner Gary Bonner, present Commissioner Sally McGinnis, present Commissioner Joanne M. Krebs, absent City Manager Kevin L. Smith, absent Public Works/Utility Department Director Kip Lockcuff, present City Attorney Anthony A. Garganese, present Discussion began on the City Commission being able to discuss the Agenda Items listed on the Regular Meeting Agenda and that that was the primary focus of the Workshops before Regular Meetings. Mayor Bush asked the City Commission if they thought that there was enough time to also include "Public Input". Commissioner Sally McGinnis suggested that just the discussion of the Agenda Items be the primary focus of the Workshops held prior to Regular Meetings. Mayor Bush referred to a couple of emails that Commissioner Joanne M. Krebs had sent the City Clerk, which dealt with the Charter Review Committee and potential Appointments. Furthermore, Mayor Bush then mentioned that Commissioner Krebs asked that Appointments be deferred until the next Regular Meeting. Deputy Mayor Rick Brown agreed and recommended, "Why don't we set it officially for next Meeting." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - JANUARY 11, 2010 PAGE 2 OF 6 Commissioner Jean Hovey asked about the day(s) of the week that City Attorney Anthony A. Garganese would be available for the planned Charter Review Committee Meetings, so that the Mayor and Commissioners could share this information up front with potential Appointees. Attorney Garganese stated, "The Resolution establishing the Charter Review Committee is coming back to you at your next Meeting. And, at that point, the Committee will be established and then you can make your Appointments." Continuing, Attorney Garganese then mentioned that Thursday evenings were best for him and added, "The Commission is going to need to put a date in the Resolution so you can go and make sure your candidates that will serve on the Committee will be available." Mayor Bush then suggested that "When we get into our Regular Meeting, we need to address this issue about candidates being Appointed." Next, Mayor Bush mentioned that a representative from the United States Census Bureau was in attendance tonight and wanted to use a City facility without any charges, and that the City Commission would need to Approve such a request. Further comments. Mr. Scott Kunkle, 984 Englishtown Lane, Winter Springs, Florida: representing the local United States Census Bureau Office asked if his Agency could use the Winter Springs Civic Center for training, and suggested it be, "One (1) day a week - preferably Wednesdays for the next four (4) to five (5) weeks." Mr. Kunkle offered to work with the City as much as possible and added, "I will only schedule things - the actual sessions, two (2) weeks out. That way if somebody else comes in and wants that time, then we can schedule a different day of the week. Also, we are doing morning test sessions for that site." Mr. Chuck Pula, Director, Parks and Recreation Department spoke on the use of the Civic Center. Commissioner Hovey suggested it would possibly be good public relations for the Civic Center and the Senior Center. Mr. Pula then noted that he would need to schedule his Staff to assist whenever the Civic Center was booked for this training. Further comments followed on employment and training for the upcoming Census process. PUBLIC INPUT No one spoke. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP -JANUARY 11, 2010 PAGE 3 OF 6 REGULAR AGENDA REGULAR 600. Office Of The Mayor And City Commission Discussion Of The January 11, 2010 Regular Meeting Agenda Items And/Or General Issues. Regarding Consent Agenda Item "200" on the January 11, 2010 Regular Meeting Agenda, Mr. Steve Richart, Urban Beautification Services Division, Community Development Department addressed the proposed Contract related to costs and maintenance. Next discussed was Consent Agenda Item "202" also on the January 11, 2010 Regular Meeting Agenda. Mr. Brian Fields, P.E., City Engineer, Public Works Department commented on the large difference in the Bid results between the top two (2) Bidders. Related to Consent Agenda Item "201" on the January 11, 2010 Regular Meeting Agenda, Commissioner McGinnis suggested, "Since this will result in a decreased expenditure of approximately six thousand dollars ($6,000.00) a year, that would be nice 4`h of July money." Mr. Richart further addressed the decreased expenditure. Also related to Consent Agenda Item "202", Commissioner McGinnis asked if there would be notification signs as to when this will commence? Mr. Fields noted, "We will be doing individual mailing notices to all the residents who abut the construction. Those will be going out once we have a schedule from the Contractor." ❖ ❖ AGENDA NOTE: THE FOLLOWING DISCUSSIONS DID NOT PERTAIN TO SPECIFIC AGENDA ITEMS LISTED ON THE JANUARY 11, 2010 REGULAR MEETING AGENDA. ❖ ❖ Mayor Bush asked about the schedule of deceleration lanes. Brief comments followed with Mr. Fields. Next, Mayor Bush inquired as to the status of the proposed 7-11 store at Hayes Road and State Road 434. Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department and Mr. Fields commented on this proposed Project. Further discussion. Additionally, Mayor Bush asked Mr. Fields if there was anything that could be done on the "U-turn on (State Road) 434 heading east right there at Hayes (Road)". Mr. Fields spoke of a minor improvement that has already been incorporated. With concerns about possible safety issues, Captain Kevin Presley, Police Department mentioned there were no safety concerns. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP -JANUARY 11, 2010 PAGE 4 OF 6 ❖ ❖ AGENDA NOTE: THE FOLLOWING DISCUSSIONS PERTAIN TO THE REFERENCED AGENDA ITEMS LISTED ON THE JANUARY 11, 2010 REGULAR MEETING AGENDA. ❖ ❖ Related to Consent Agenda Item "205", noted on the January 11, 2010 Regular Meeting Agenda, Commissioner Gary Bonner asked about the referenced Grant; to which discussion followed with Mr. Richart on the cost of trees; how many and what size of trees were planned; if irrigation was needed; and that long-range maintenance would be handled in-house. Attorney Garganese explained that as to Consent Agenda Item "200" listed on the January 11, 2010 Regular Meeting Agenda, in paragraph 2.3 — "The base rate for the street lights, if the Commission approves that other Agenda Item is going to go down to fourteen dollars and two cents ($14.02). Currently, it shows the fourteen dollars and twenty-four cents ($14.24) rate." Attorney Garganese then commented on Solary Canal and noted that regarding Consent Agenda Item "203" scheduled for the January 11, 2010 Regular Meeting Agenda, "City Staff is waiting on St. Johns River Water Management District to acquire and finalize the Army Corps of Engineers Permit for that Project so, until St. Johns (River Water Management District) acquires that Permit, the City has been asked to hold off on recording the Deed." Furthermore, Attorney Garganese noted that "The execution of the construction Contract if the Commission Approves it would be delayed until such time as the Army Corps (of Engineers) Permit is obtained." ❖ ❖ AGENDA NOTE: THE FOLLOWING DISCUSSIONS DID NOT PERTAIN TO SPECIFIC AGENDA ITEMS LISTED ON THE JANUARY 11, 2010 REGULAR MEETING AGENDA. ❖ ❖ Mayor Bush inquired about the missing link and the Cross Seminole Trail. Mr. Kip Lockcuff, P.E., Public Works/Utility Department Director explained that the County noted that Mr. Bart Phillips is waiting for an Agreement. Attorney Garganese suggested that the Agreement could be a Text Change to the Industrial Zoning District Classification. With further comments on a possible March timeframe when the City would be ready, Mayor Bush asked if Mr. Phillips had been informed about the process. Mayor Bush then suggested that Mr. Phillips be notified. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - JANUARY 11, 2010 PAGE 5 OF 6 Attorney Garganese noted he had recommended that the City Manager contact Mr. Phillips about the Cross Seminole Trail situation. Commissioner McGinnis asked that the City Commission be kept informed; to which Mayor Bush stated, "Kevin (Smith), I am sure will keep the Commission apprised, once he talks to Mr. Phillips." Commissioner Bonner said to Mr. Pula that he had been in contact with the Cox Events Group and mentioned that this company would be very interested in working with the City on the upcoming 41h of July Event in a "for profit" capacity. Commissioner Bonner added that he would get with Mr. Pula further regarding a meeting with the Cox Events Group. Next, Commissioner Bonner commented on an upcoming issue with resident Edward Riordan related to installing alternative energy solutions on his home. Commissioner Bonner also mentioned there were some Arbor issues and that this matter was scheduled for the 25th of January City Commission Regular Meeting. Mayor Bush noted a similar situation with a residence on Bahama Road that had a comparable installation. Discussion. ❖ ❖ AGENDA NOTE: THE FOLLOWING DISCUSSIONS PERTAIN TO THE REFERENCED AGENDA ITEMS LISTED ON THE JANUARY 11, 2010 REGULAR MEETING AGENDA. ❖ -*.- Regular Agenda Item "603" on the January 11, 2010 Regular Meeting Agenda was addressed next with Mr. Fields commenting on the cities eligible to apply for this Grant; the Application process; and that the fee had been reduced to five thousand dollars ($5,000.00). ❖ ❖ AGENDA NOTE: THE FOLLOWING DISCUSSIONS DID NOT PERTAIN TO SPECIFIC AGENDA ITEMS LISTED ON THE JANUARY 11, 2010 REGULAR MEETING AGENDA. ❖ ❖ Mayor Bush then asked about the upcoming Scottish Highlands Games. Mr. Pula commented on this weekend's Scottish Highlands Games. ❖ ❖ AGENDA NOTE: THE FOLLOWING DISCUSSIONS PERTAIN TO THE REFERENCED AGENDA ITEMS LISTED ON THE JANUARY 11, 2010 REGULAR MEETING AGENDA. ❖ ❖ Lastly, Regular Agenda Item "600" on the January 11, 2010 Regular Meeting Agenda was referenced next, and Commissioner McGinnis mentioned that her preference was that the City not get involved in ongoing maintenance. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP — JANUARY 11, 2010 PAGE 6 OF 6 Discussion followed with Mr. Richart on the products, maintenance related issues, and the Tuscawilla Homeowner's Association. ADJOURNMENT Mayor Bush adjourned the Workshop at 6:00 p.m. RESPECTFULLY SUBMITTED: A LORENZO-LUACES, MMC CI Y CLERK APPROVED: MA R JOHNE. BUSH NOTE: These Minutes were approved at the January 25, 2010 City Commission Regular Meeting.