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HomeMy WebLinkAbout_2009 03 21 City Commission Workshop MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP MARCH 21, 2009 CALL TO ORDER The Workshop of Saturday, March 21, 2009 of the City Commission was called to Order by Deputy Mayor Joanne M. Krebs at approximately 8:41 a.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, absent Deputy Mayor Joanne M. Krebs, present Commissioner Jean Hovey, present Commissioner Rick Brown, present Commissioner Gary Bonner, present Commissioner Sally McGinnis, absent City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, absent Ms. Marilyn E. Crotty, Director, Florida Institute of Government, University of Central Florida, 36 West Pine Street, #204, Orlando, Florida: began the discussion and stated, "This is the second phase of the Strategic Planning process." Continuing, Ms. Crotty explained, "All of the information that you generate will come back to you in a Report. Staff will do some work on it and it will then come back to you at some point as part of a work program for you all to make decisions and hopefully to actually relate it to your Budget; because the whole purpose of this is to give input to Staff in their preparing the Budget for next Fiscal Year, to understand where your Commission wants to go and what they are willing to support so that you can make a decision." The City Commission and Staff all introduced themselves. Mr. Matt Matisak, 794 Seneca Meadows, Winter Springs, Florida: introduced himself. Discussion followed with comments about the February 26, 2009 Community Visioning Workshop and "Treasures" were discussed. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - MARCH 21, 2009 PAGE 2 OF 4 Ms. Theresa Jacobs, Coordinator, Program Services, Florida Institute of Government, University of Central Florida, 36 West Pine Street, 204, Orlando, Florida: addressed those in attendance and began a discussion on External Trends and Issues, followed by Internal Trends and Issues. Tape 1/Side B Discussion continued on External Trends and Issues, and Internal Trends and Issues. Mr. Charles Lacey, 733 Bear Creek Circle, Winter Springs, Florida: introduced himself. Further discussion. Tape 2/Side A A Recess was called at approximately 10:10 a. m. The Workshop reconvened at approximately 10: 25 a. m. Ms. Crotty with Ms. Jacobs coordinated the next exercise which dealt with "SWOT" (Strengths/Weaknesses/Opportunities/Threats). Much discussion. A Recess was called at approximately 11:55 a.m. The Workshop reconvened at approximately 12:25 p. m. Discussion followed on a Strategic Plan and issues the City needs to focus on going forward for next year. Next, discussion ensued on Goals and Objectives. City Manager Kevin L. Smith spoke of transparency in writing Goals and Objectives. Tape 3/Side A Goals, Objectives, and Priorities were further discussed. The Goals/Strategic Issues addressed next included: Promote Sense of Community; Customer Service; Economic Development/Redevelopment; Environmental Stewardship; Fiscal Sustainability; Human Capital; Mobility; Parks and Recreation; Public Safety; and Technology. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - MARCH 21, 2009 PAGE 3 OF 4 Discussion followed on a previous City Ad Hoc Committee which considered a Sports Center/Civic Center within Central Winds Park; and whether the City had an Economic Development Plan. Green Policies were then addressed and Manager Smith said they would evaluate Green City Statutes; and Deputy Mayor Krebs suggested a "Greenprint" for the City. Tape 3/Side B Discussion followed on Lake Jesup. Further discussion. A Recess was called at approximately 2:45 p. m. The Workshop reconvened at approximately 2:57 p.m. Tape 4/Side A Further Policies and Objectives were considered. Discussion. Tape 4/Side A Commissioner Jean Hovey departed the Workshop at 3:58 p.m. Ms. Crotty said to Commissioner Hovey, "You will do the same that John (Bush) and Sally (McGinnis) are going to do." The City Commission then identified with colored dots, their top ten (10) choices. After this exercise, Ms. Crotty said to Manager Smith, "We will get back to you like in the next couple of days this list with all of this on it and then as your folks are available, send it out to them, get them to add their ten (10) Votes to it, and then send it back to us so we can complete the Report." Manager Smith stated, "Okay." Commissioner Gary Bonner asked Ms. Crotty, "From your experience, what would be the frequency of us repeating this exercise?" Ms. Crotty responded, "I'd say annually. Now, it will be a little different. When we do it annually, we don't go through - you still need to do an environmental scan; we'd probably wouldn't do the `SWOT' (Strengths/Weaknesses/Opportunities/Threats) Analysis - we do a kind of shortened version of that and then you don't start from scratch - you look at your existing goals and you say are these still the right goals, do we need to eliminate some, add some and then your objectives might change quite a bit from year to year." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - MARCH 21, 2009 PAGE 4 OF 4 Commissioner Bonner then inquired of Ms. Crotty, "Would you bring back the prior list of thirty-one (31) and we would build from that?" Ms. Crotty noted, "Yes, it'll be building off of this plan but what should be happening, once this plan is finalized, particularly the priorities, then and this - is all geared to the next Fiscal Year, but your Budget is going to reflect these priorities; you both support it; your Staff is developing a Work Plan and will start doing things in priority areas that you will see at least quarterly - a Report on where we are on those Goals and Objectives and good reasons why we can't do what we thought we could do. And, so, you'll know by the time you do this again next year, if we have been successful; if we need to continue that; and then also to talk about things that we didn't even know about this year, that we need to put on there, and things that we want to take off because it wasn't the right thing to do now." Additionally, Ms. Crotty noted, "Of course, if you all want to add the additional elements we don't have now - the Vision and the Values and the Mission Statements, we can do that - and I wouldn't wait too long to put that into the mix." Commissioner Bonner asked Ms. Crotty, "Is that a separate Workshop?" Ms. Crotty stated, "Yes." Deputy Mayor Krebs said, "I would like to thank Staff for - participating so well in this." Deputy Mayor Krebs added, "It was really invaluable." Manager Smith also thanked everyone for attending. ADJOURNMENT Deputy Mayor Krebs adjourned the Workshop at 4:15 p.m. RESPECTFULLY SUBMITTED: AND A LORENZO-LUACES, MMC CITY CLERK APR VED M OR JOHN F. BUSH NOTE: These Minutes were approved at the April 13, 2009 Regular City Commission Meeting.