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HomeMy WebLinkAbout_2009 01 27 City Commission Special MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING JANUARY 27, 2009 (CONTINUATION OF THE JANUARY 26, 2009 REGULAR MEETING) CALL TO ORDER The Special Meeting of Tuesday, January 27, 2009 (continuation of the January 26, 2009 Regular Meeting) of the City Commission was called to Order by Mayor John F. Bush at 5:00 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, present Deputy Mayor Joanne M. Krebs, present Commissioner Jean Hovey, present Commissioner Rick Brown, present Commissioner Gary Bonner, present Commissioner Sally McGinnis, absent City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, arrived at 5:02 p.m. REGULAR AGENDA REGULAR 608. Office Of The City Manager Discussion Regarding Formalizing The Winter Springs Special Events Committee As An Official Ad Hoc Winter Springs Board. Brief discussion. Ciry Attorney Anthony A. Garganese arrived at 5:02 p. m. Mayor Bush opened "Public Input" portion of the Agenda Item. Ms. Mary Alice Wilder, 710 Boysenberry Court, Winter Springs, Florida: representing the Special Events Committee, Ms. Wilder spoke of how their Committee works; negotiating with different Sponsors; and noted that their Committee would prefer to stay as a volunteer Committee. "Public Input" closed. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -JANUARY 27, 2009 (CONTINUATION FROM THE JANUARY 26, 2009 REGULAR MEETING) PAGE 2 OF 6 Mr. Chuck Pula, Director, Parks and Recreation Department spoke on this Agenda Item. Discussion ensued on making sure that there are no liability issues with the handling of cash. Attorney Garganese stated, "Checks are made out to the City and there needs to be certain -safeguards in there." With further comments, Attorney Garganese said, "They're not acting independently - I don't know all the particular details. They need to comply -they're not acting on behalf of the City -which is one of the threshold issues that I would be concerned with." Further discussion. Additionally, Attorney Garganese remarked, "We need to be concerned that, if Vendors are going to come in and they are going to be part of a Special Event; we are going to have people participating in Special Events - we need to be concerned." Attorney Garganese added, "They are dealing with the City and we have Agreements that we would put in place." Commissioner Jean Hovey commented on attending one of the Committee Meetings and noted, "I think they are doing a good job." City Manager Kevin L. Smith agreed and stated, "It is all functioning well today. And we all hope it is functioning well tomorrow. And we all expect and anticipate that it will. But again to Anthony's (Garganese) point, I think we need safeguards in place to be sure that maybe one day when unfortunately it isn't functioning so well, that all parties are protected. So, we'll stay on top of that." Discussion. Commissioner Gary Bonner said, "I am satisfied. I celebrate and compliment the work of this fine group of Volunteers and certainly I hope you know that at least from this Commissioner, if there is anything that can be done to further your efforts, please do not hesitate to let us know." Mayor Bush said, "Does the Commission want to take any other action on this, or are you satisfied?" Commissioner Rick Brown stated, "I am satisfied." Commissioner Bonner stated, "I am satisfied." No objections were voiced. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -JANUARY 27, 2009 (CONTINUATION FROM THE JANUARY 26, 2009 REGULAR MEETING) PAGE 3 OF 6 REGULAR 609. Information Services Department Wishes To Present The Commission With An Overview Of The Ongoing Kiva/GIS Initiatives And Requests That Commission Provide Direction On Their Priorities With Regard To Future Initiatives. Ms. Joanne Dalka, Director, Information Services Department opened this Agenda Item for discussion and introduced Mr. Ron Kandzer. Mr. Ron Kandzer, System Analyst/KIVA Analyst, Information Services Department addressed the City Commission on KIVA and other related initiatives, interfaces, and projects. Much discussion. Tape I/Side B Discussion then followed on "ProjectDocs", and other initiatives. Commissioner Brown noted that regarding permits, "The ones that are most frequently requested, may not be the ones that have the largest dollar value associated with them if they are delayed. I look at this list and I think and see things like Aesthetic Review; Preliminary and Final Engineering Plans; Concept Plans; Comp[rehensive] Plans; Future Land Use Amendments. Those typically have a much higher dollar value and cost to our Developers who are trying to invest in our City, than somebody wanting to get a garage sale permit. And, so I wonder if another way of looking at this -what benefits people actually coming in, wanting to spend millions of dollars in our City developing projects, as opposed to somebody wanting to put a fence in." Deputy Mayor Joanne M. Krebs noted, "Absolutely." Manager Smith said to the City Commission, "I one hundred and ten percent (110%) support all those projects and one thing that I will pledge to you that we will do at this City is ramp up our e-commerce and our e-government on line services." Manager Smith then commented on the "420" [Development Services] Fund. Discussion. Mayor Bush commented, "I think Commissioner Brown's point was really a good one - it costs money to keep the Developer from moving forward, because they have got to keep coming up here and making ten (10) copies of everything and so forth and so on, and that is where we ought to be putting the emphasis." Further discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -JANUARY 27, 2009 (CONTINUATION FROM THE JANUARY 26, 2009 REGULAR MEETING) PAGE 4 OF 6 Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department stated to the City Commission, "Let me reiterate what Kevin (Smith) said, we are watching the Fund very closely. The good thing about the `420' [Development Services] Fund is it can recoup faster than just about any fund that we have; so we are watching that very closely. I think as Joanne (Dalka) said, there are a number of permits here that we can get on line and we can make them available at probably little to no cost, at this point. Again, the thing we need to crack is how we allow them to pay for them." Discussion followed on what happens beyond the permitting stage and how inspections are involved. Mayor Bush inquired, "Have you talked to the Developers and asked them?" With further comments, Mayor Bush said to Mr. Kandzer, "Would you talk to Dale [Kirby]?" Mr. Kandzer added, "I have talked to Dale [Kirby] about this kind of stuff, but I will talk to him some more." Deputy Mayor Krebs asked, "What exactly do you need from us? Just to let you know if we have priorities?" Ms. Dalka responded, "We just want to get your input on where your priorities are. If you have any priorities or if you want us to work as Staff to try to come up with maybe the top five (5) that we can move forward with -the high income producers or -like we had recommended, we go with some of the more simple permits in the beginning." Commissioner Bonner noted his preferences as "Both -high income producing and high citizen interaction, so that we elevate our customer service. That is the challenge and I recognize that; so, I think we just need to offer you the support -and you have my support." Continuing, Commissioner Bonner said to Mr. Kandzer, "As you are going through the process of automating what is a manual process, you may discover that there are inconsistencies or antiquated checks and balances in our Ordinances that could possibly be brought back before the Commission for modification and updating that could enhance the citizens' process, as well as you as Staff, your experience. So, I guess I will ask Kevin (Smith) to make sure that as those are, undoubtedly, you are finding those opportunities. Let's get rid of the old twenty (20), thirty (30) year old Ordinances, if they no longer apply, because automation has solved those problems." Deputy Mayor Krebs said to Ms. Dalka, "You are the Manager and I think you have been to enough Meetings to probably understand the Commission's will, and that I trust you to make those decisions as a Manager myself." Mayor Bush suggested, "I think it is important that we talk to the people." Mayor Bush added, "The Developers who do business with the City, believe me they know, because we do hear about it; and so, I think that is who you should be talking to." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -JANUARY 27, 2009 (CONTINUATION FROM THE JANUARY 26, 2009 REGULAR MEETING) PAGE 5 OF 6 In summation, Mayor Bush said, "I sense that there is going to be money involved - at some point, you will come back with that to the Commission." Manager Smith stated, "I will." REGULAR 611. Parks And Recreation Department Requesting Directions From The City Commission Regarding A Financial Partnership With The Winter Springs Rotary Club And Events Committee For Mardi Gras Events. Mr. Brantley Tillis, 1102 Erie Court, Winter Springs, Florida: representing the Rotary Club, Mr. Tillis commented on civic organizations; partnerships helping the community; and the proposed Mardis Gras event. Discussion. "I WOULD LIKE TO MAKE A MOTION THAT WE APPROVE THIS UNDER THE UNDERSTANDING THAT THERE WILL BE A REVENUE REIMBURSEMENT IF THE CARNIVAL GENERATES THE NECESSARY FUNDS ABOVE AND BEYOND ITS COST." MOTION BY COMMISSIONER BROWN. MAYOR BUSH SAID, "SO, THAT WOULD BE FOR TWO THOUSAND EIGHT HUNDRED AND NINETY DOLLARS ($2,890.00)..." COMMISSIONER BROWN NOTED, "...CORRECT..." MAYOR BUSH ADDED, "...IS THAT RIGHT CHUCK (PULA]?" MR. PULA STATED, "YES." SECONDED BY DEPUTY MAYOR KREBS. DISCUSSION. COMMISSIONER BONNER REMARKED, "BASICALLY, WHAT THE CITY IS DOING IS GUARANTEEING THE TWO THOUSAND EIGHT HUNDRED AND NINETY DOLLARS ($2,890.00), IN THE EVENT THAT THERE IS NOT ADEQUATE FUNDRAISING; HOWEVER, SHOULD THERE BE ADEQUATE FUNDRAISING TO REIMBURSE THE CITY FOR THE TWO THOUSAND EIGHT HUNDRED AND NINETY DOLLARS ($2,890.00), THE CITY WILL IN FACT BE REIMBURSED THE TWO THOUSAND EIGHT HUNDRED AND NINETY DOLLARS ($2,890.00)?" COMMISSIONER BROWN REMARKED, "THAT WAS THE INTENTION OF MY MOTION." DEPUTY MAYOR KREBS ADDED, "YES." MR. PULA ADDED, "AND THAT IS THEN PAYING THE CITY ALSO BACK FOR THE SENIOR CENTER RENTAL?" MAYOR BUSH STATED, "RIGHT." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING -JANUARY 27, 2009 (CONTINUATION FROM THE JANUARY 26, 2009 REGULAR MEETING) PAGE 6 OF 6 ATTORNEY GARGANESE ASKED, "I PRESUME THAT WE'RE GOING TO MEMORIALIZE THIS IN A WRITTEN AGREEMENT?" COMMISSIONER BROWN STATED, "I WOULD HOPE." VOTE: DEPUTY MAYOR KREBS: AYE COMMISSIONER BROWN: AYE COMISSIONER HOVEY: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. In other City business, Mayor Bush mentioned to City Manager Smith that Richard Grogan had advised him of an issue - "If you are heading south on Moss [Road], crossing [State Road] 434, he said our landscaping is blocking the vision for people who might be wanting to make a right on red. In other words, you cannot look to the east and see, he does not think, clearly." Mayor Bush added, "If you would, check on that and get back with Richard (Grogan)." ADJOURNMENT Mayor Bush adjourned the Special Meeting at 6:15 p.m. RESPECTFULLY SUBMITTED: A~R'L~ORENZO-LUACES, MMC CITY,CLERK APP~GVED: M UR JOHP`i` F. BUSH NOTE: These Minutes were approved at the February 9, 2009 Regular City Commission Meeting.