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Home My WebLink About_2004 08 30 City Commission Special Minutes CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING AUGUST 30, 2004 CALL TO ORDER The Special Meeting of Monday, August 30, 2004 of the City Commission was called to order by Mayor John F. Bush at 6:30 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). ROLL CALL: Mayor John F. Bush, present Deputy Mayor Robert S. Miller, Jr., absent Commissioner Michael S. Blake, absent Commissioner Donald A. Gilmore, present Commissioner Sally McGimlis, present Commissioner David W. McLeod, present City Manager Ronald W. McLemore, arrived at 6:37 p.m. City Attorney Anthony A. Garganese, absent A moment of silence was held, followed by the Pledge of Allegiance. Mayor Bush stated, "Andrea [Lorenzo-Luaces, City Clerk] - has called around to all of you about the availability of the Advisory Board Appreciation Dinner. The only date that it looks like is plausible is September the 22nd - [2004] that is a Wednesday, and I think even then Commissioner McLeod can't make it - Commissioner [McLeod] you told her that it was okay." Commissioner David W. McLeod stated, "The new Commissioner [Joanne Krebs] will be more than happy to take my place." Commissioner' McLeod added, "I am very sorry - I have a commitment at that time." Mayor Bush then said, "September 22nd [2004] at 7:00 p.m. at the Tuscawilla Country Club for the Advisory Board and Committee Appreciation Dinner." .:..:. AGENDA NOTE: THE FOLLO'VING AGENDA ITEMS WERE DISCUSSED, AS DOCUMENTED. .:. .:. AGENDA 2. Office Of The City Manager Discussion Of Storm Related Issues. Chief Timothy J. Lallathin, Fire Department gave an update to the City Commission on the homes in Tuscawilla, which were affected by a sewer back-up from Hurricane Charley. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING - AUGUST 30,2004 PAGE20F5 With discussion, Mayor Bush recommended to the City Commission that "I think we need to funnel [telephone] calls through Tim [Lallathin]." City Manager Ronald W McLemore arrived at 6:37 p.m. At the request of Commissioner McLeod, Chief Lallathin gave a brief update on the status of Hurricane Frances. 1. Office Of The City Manager Discussion Of Budget Issues. On the 'Retirement Plan' issue, Commissioner McLeod stated, "The Retirement Plan with the employees - I was very much against the fact of going to the employees and asking them to give up two percent (2%) of their money. I have been in contact with Mr. McLemore and we have discussed this. And, I think at this time Commissioners, what we have found is - we have found a way to do this without going to the employees." Manager McLemore explained that what he [Commissioner McLeod] has proposed was- "The three percent (3%) retro benefit, and we are going to do that by reducing our Merit Increase from four percent (4%) to three percent (3%) over two (2) years; and based on the additional revenues we have - we do have sufficient funds to pay for the increased one percent (1 %) retro in this year without having to reduce our Merit Increase from four percent (4%) to three percent (3%); so the route we would be on is that over the next two (2) years, we would increase the City's contribution by one percent (1 %) this year and one percent (1 %) next year, and then it would be - the employees part would be payed in. Then we would increase one-half percent (Y2%) every year for the next four (4) years or as long as you wanted to - hopefully we would get it down to zero (0)." Manager McLemore added, "The caveat is - if anyone retires within the next four (4) years, this becomes one hundred percent (100%) effective after four (4) years so if you retire say with one (1) year, then you get twenty-five percent (25%) of that one percent (1 %) extra. If you retire at two (2) years, it would be fifty percent (50%) of that one percent (1 %) extra. Three (3) years, seventy-five percent (75%) of that one percent (1 %) extra; and after - four (4) full years, it would a hundred percent (100%) of that one percent (1 %) extra." Furthermore, Manager McLemore stated, "Our recommendation is to go forward with the one percent (1%) retro, bringing the retro to three percent (3%), getting all of our employees on the same benefit table." CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING - AUGUST 30, 2004 PAGE30F5 "I MAKE A MOTION THAT WE DO ADD THE ONE PERCENT (1%) ADDITIONAL AT ONCE TO INCREASE THE RETRO BENEFIT TO THE THREE PERCENT (3%) AND THAT IT COMES OUT OF THE CITY'S BUDGET, OVER THE NEXT TWO (2) YEARS." MOTION BY COMMISSIONER McLEOD. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. MANAGER McLEMORE ADDED, "ONE PERCENT (1%) THIS YEAR AND ONE PERCENT (1%) NEXT YEAR." COMMISSIONER McLEOD ADDED, "THE MOTION IS FOR ONE (1) THIS. YEAR AND ONE (1) NEXT YEAR." COMMISSIONER DONALD A. GILMORE INQUIRED, "WHAT ABOUT THE PERIODS BEYOND THAT?" WITH DISCUSSION, MANAGER McLEMORE NOTED, "I WOULD CERTAINL Y RECOMMEND THAT FOR THE NEXT FOUR (4) YEARS, DO A HALF PERCENT (1/2%) PER YEAR." COMMISSIONER GILMORE ASKED IF IT WAS PART OF THE MOTION. COMMISSIONER McLEOD SAID, "YES IT WAS." MANAGER McLEMORE SAID, "THE HALF PERCENT (1/2%) IS ALREADY IN YOUR BUDGET FOR THE 2005." COMMISSIONER McLEOD ADDED, "THAT IS CORRECT." "I WILL AMEND MY MOTION TO ADD THE HALF PERCENT (~%) FOR THE NEXT FOUR (4) YEARS." AMENDMENT TO THE MOTION BY COMMISSIONER McLEOD. MAYOR BUSH SAID, "SECONDED AGAIN BY COMMISSIONER McGINNIS?" COMMISSIONER SALL Y McGINNIS STATED, "CORRECT." DISCUSSION. VOTE: (ON THE AMENDMENT) COMMISSIONER McLEOD: AYE COMMISSIONER GILMORE: AYE COMMISSIONER McGINNIS : AYE MOTION CARRIED. VOTE: (ON THE MAIN MOTION, AS AMENDED) COMMISSIONER McGINNIS: AYE COMMISSIONER GILMORE: AYE COMMISSIONER McLEOD: AYE MOTION CARRIED. Next, Manager McLemore stated, "This is one of your Budget issues for tonight dealing with Hurricane Charley and the costs under consideration. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING - AUGUST 30,2004 PAGE40F5 The first thing that I am telling you is that our cost is estimated to be between seven hundred three thousand dollars ($703,000.00) and eight hundred fifty-one thousand dollars ($851,000.00), depending on scenarios that we worked out." With discussion, Manager McLemore stated, "What we know as of today, I am very comfortable with 'Scenario '2" which is six hundred thousand dollars ($600,000.00) from the Solid Waste Fund; one hundred seventy-one, two hundred forty-one thousand dollars ($171,240.00) from the General Fund; six thousand two hundred fifty dollars ($6,250.00) from the Stormwater Fund, and we are still very solid everywhere." "I WOULD LIKE TO MAKE A MOTION THAT WE DO ADOPT 'Scenario '2"- FOR THE MANAGER - 'Scenario '2" FOR THE COST RECOVERY PLAN FOR THE CITY - WHICH IS ITEM '4'." COMMISSIONER McLEOD ADDED, 'Scenario '2',' ITEM '4.', SEVEN HUNDRED SEVENTY-SEVEN THOUSAND DOLLARS ($777,490.00)." MOTION BY COMMISSIONER McLEOD. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. VOTE: COMMISSIONER GILMORE: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER McLEOD: AYE MOTION CARRIED. "I MAKE A MOTION THAT WE HOLD OUR PRELIMINARY MILLAGE WHERE WE HAVE IT NOW, UNTIL WE HAVE FINAL ADOPTION." MAYOR BUSH SAID, "MOTION BY COMMISSIONER McLEOD. SECONDED BY COMMISSIONER GILMORE TO HOLD THE CURRENT MILLAGE." DISCUSSION. VOTE: COMMISSIONER McLEOD: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER GILMORE: AYE MOTION CARRIED. Brief discussion. ADJOURNMENT Mayor BLIsh adjoumed the Special Meeting at 6:56 p.m. RESPECTFULLY SUBMITTED: NZO-LUACES, CMC APPROVED: ";~ r . ~. ... '..,.. ~ ::: - r _ ",' "/-. 'J. . - .." .- - ~,-~ . ~~;~ \ ~ -:" ~. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION SPECIAL MEETING - AUGUST 30, 2004 PAGE 5 OF 5 NOTE: These Minutes wcrc approved atthc Septcmbcr 20, 2004 (Postponcd from Scptember 13, 2004) Regular City Commission Meeting.