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HomeMy WebLinkAbout_2008 11 10 City Commission Regular MinutestCITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING NOVEMBER 10, 2008 CALL TO ORDER The Regular Meeting of Monday, November 10, 2008 of the City Commission was called to Order by Mayor John F. Bush at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, present Deputy Mayor Donald A. Gilmore, present Commissioner Robert S. Miller, absent Commissioner Rick Brown, present Commissioner Sally McGinnis, present Commissioner Joanne M. Krebs, absent City Manager Ronald W. McLemore, present City Attorney Anthony A. Garganese, present The Pledge of Allegiance followed a moment of silence. INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department Advising The City Commission Of The Status Of Various Current Planning There was no discussion on this Agenda Item. INFORMATIONAL 101. Office Of The City Clerk Wishes To Inform The City Commission Of The Results Of The November 4, 2008 City Of Winter Springs Municipal Election. This Agenda Item was not discussed. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-NOVEMBER IQ 2008 PAGE 2 OF 14 INFORMATIONAL 102. Parks And Recreation Department Wishes To Inform The City Commission About The Trotwood Improvement Project. No discussion. INFORMATIONAL 103. Finance Department And Office Of The City Manager Wish To Inform The City Commission Of The Status Of The Custodial Services Bid And Investment Advisory Services Request For Proposal Process. There was no discussion on this Agenda Item. "MOTION TO APPROVE" (INFORMATIONAL AGENDA). MOTION BY COMMISSIONER McGINNIS. SECONDED BY DEPUTY MAYOR GILMORE. DISCUSSION. VOTE: DEPUTY MAYOR GILMORE: AYE COMMISSIONER BROWN: AYE COMMISSIONER McGINNIS: AYE MOTION CARRIED. CONSENT AGENDA CONSENT 200. Utility/Public Works Department Requesting Approval To Correct The Funding Line Code For Bid #ITB-011/08/GB -North Orlando First Addition Water Main Replacement. This Agenda Item was not discussed. CONSENT 201. Office Of The City Manager And Office Of The City Attorney Request The City Commission Consider Resolution 2008-52 Memorializing The Direction Given By The City Commission On October 30, 2008 Regarding The Pending Request For Proposal For A New Financial Advisor. This Agenda Item was not discussed. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -NOVEMBER l0, 2008 PAGE 3 OF l4 CONSENT 202. Information Services Department Requests Authorization To Dispose Of Surplus Assets According To The Attached Disposition Sheets. No discussion. CONSENT 203. Not Used. CONSENT' 204. Office Of The City Clerk Approval Of The October 27, 2008 City Commission Regular Meeting Minutes. There was no discussion on this Agenda Item. CONSENT 205. Office Of The City Clerk Approval Of The October 30, 2008 City Commission Special Meeting Minutes. This Agenda Item was not discussed. CONSENT 206. Police Department Requests The Commission To Approve The Purchase Of Two (2) In-Car Camera Units From The 2009 Byrne Grant Awarded To The City In The Amount Of $9,276.00. Discussion. "MOTION TO APPROVE." MOTION BY COMMISSIONER McGINNIS. MOTION DIED FOR LACK OF A SECOND. Brief discussion. "MOTION TO APPROVE" (CONSENT AGENDA). MOTION BY COMMISSIONER DEPUTY MAYOR GILMORE. SECONDED BY COMMISSIONER BROWN. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -NOVEMBER 10, 2008 PAGE 4 OF l4 VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER BROWN: AYE DEPUTY MAYOR GILMORE: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENT,4T[ONS 300. Not Used. REPORTS REPORTS 400. Office Of The City Attorney -Anthony A. Garganese, Esquire No Report. REPORTS 401. Office Of The City Manager -Ronald W. McLemore City Manager Ronald W. McLemore commented on the "CDARS" (Certificate Of Deposit Account Registry Service) Program, and asked for direction from the City Commission. Discussion. "I WOULD LIKE TO MAKE A MOTION THAT THE CITY MANAGER HAVE OUR CURRENT ADVISOR COME TO THE NEXT COMMISSION MEETING AND DO A PRESENTATION ON THE CDARS (CERTIFICATE OF DEPOSIT ACCOUNT REGISTRY SERVICE) PROGRAM?" MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. VOTE: COMMISSIONER BROWN: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR GILMORE: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -NOVEMBER 1Q, 2008 PAGE 5 OF 14 REPORTS 402. Office Of The City Clerk -Andrea Lorenzo-Luaces, MMC No Report. REPORTS 403. Commission Seat Five -Joanne M. Krebs Mayor Bush read an email sent by Commissioner Joanne M. Krebs related to asking if the City Commission would agree to having Invitations for guests of the newly Elected Officials. Brief comments were made. "I WOULD LIKE TO MAKE A MOTION THAT WE FOLLOW THE RECOMMENDATION OF COMMISSIONER KREBS AND DO A SIMPLE CEREMONY WITH A SIMPLE RECEPTION AFTER THE CEREMONY AT THE DECEMBER 8TH [2008] CITY COMMISSION MEETING FOR OUR NEWLY ELECTED COMMISSIONERS -AND INCLUDE THE INVITATIONS." MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR GILMORE. DISCUSSION. MAYOR BUSH ADDED, "I THINK THAT -ANDREA (LORENZO-LUACES, CITY CLERK) SHOULD CONTACT THE THREE (3) PEOPLE AND ASK THEM HOW MANY THEY WANT -INVITATIONS - I DON'T THINK THEY SHOULD HAVE TO SKIMP ON THAT, PERSONALLY." VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER BROWN: AYE DEPUTY MAYOR GILMORE: AYE MOTION CARRIED. •• AGENDA NOTE: THE FOLLOWING ADDITIONAL "REPORT" WAS DISCUSSED NEXT, AS DOCUMENTED, FOLLOWED BY THE REMAINING "REPORTS". • • REPORTS REPORTS 401. Office Of The City Manager -Ronald W. McLemore Manager McLemore commented on the upcoming Veteran's Memorial Ceremony. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -NOVEMBER 10, 2008 PAGE 6 OF 14 REPORTS 404. Office Of The Mavor -John F. Bush Mayor Bush mentioned a meeting he attended with the University of Central Florida's Incubator Director and noted there would be a forthcoming presentation on the status of this project; and also mentioned the possibility of a new company in this area. REPORTS 405. Commission Seat One -Robert S. Miller Absent. REPORTS 406. Commission Seat Two -Rick Brown No Report. REPORTS 407. Commission Seat Three/Deputy Mayor -Donald A. Gilmore Deputy Mayor Gilmore asked about the status of parking on lawns. Discussion ensued with Captain Glenn Tolleson, Code Enforcement Bureau, Police Department. Deputy Mayor Donald A. Gilmore stated, "We had parking on streets as one issue and parking on the lawns as a separate issue. They were not tied together." Captain Tolleson remarked, "If we don't allow on-street parking in some areas, that's putting them in the yards." Deputy Mayor Gilmore asked, "Did you tie them together, or did the Commission tie them together?" Captain Tolleson explained, "I did at that Meeting." Further discussion followed on an upcoming Ordinance due to the City Commission, and Commissioner Rick Brown suggested that this subject may need to be a Special Meeting. Continuing, Commissioner Brown suggested, "We probably may need Andrea (Lorenzo- Luaces, City Clerk) to provide us with what we actually asked for and what the actual request was in that Motion that we made to have this done." Mayor Bush added, "I think what Commissioner Brown is recommending is something to give Andrea (Lorenzo- Luaces) time to research it and get it out to everybody." CITY OF WINTER SPRINGS, FLORIDA MINUTES C[TY COMMISSION REGULAR MEETING -NOVEMBER 10, 2008 PAGE 7 OF 14 With discussion, Manager McLemore stated, "Our dilemma in trying to address that issue off getting people off their yards was we had to have a place to put them, and the only place that was available was street parking. So, to conclude that they weren't connected -they have always been connected, right from the beginning." Manager McLemore added, "It may be two (2) different Ordinances and I would agree with you on that; but we had to determine to what extent, the Commission was going to be willing to allow on-street parking in order to really be able to effectively enforce the Ordinance against parking on lots. And, so that we were supposed to get to at the end of this Trial period so you can make the Policy decision as to whether you want to go forward with this or not." Captain Tolleson then said to Commissioner Brown, "If you think I have missed something, I will be happy to research it and get back to you." Discussion ensued on holiday parking issues and Mayor Bush added, "I think the Commission may want to consider making that a Policy so that - on the Holidays, you would waive that, especially with this causing problems, and I wouldn't know why you wouldn't want to include Thanksgiving in that as well." Discussion. In terms of the Special Meeting, Captain Tolleson explained, "Just so I am going to have it prepared - I am talking about gated communities; talking about parking in the yards; and I am talking about parking in the streets and -where it is not supported; as well as what's going on in all municipalities around us." "I WOULD LIKE TO MAKE A MOTION THAT WE HAVE A SPECIAL MEETING TO DISCUSS THE POTENTIAL PARKING ORDINANCE COMING OUT OF THE NINE (9) MONTH SURVEY AND THAT MEETING SHALL BE CONDUCTED ON THE 15TH OF DECEMBER (2008) AT 6:00 P.M." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER BROWN: AYE DEPUTY MAYOR GILMORE: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -NOVEMBER 10, 2008 PAGE 8 OF 14 REPORTS 408. Commission Seat Four -Sally McGinnis "I MOVE THAT WE USE THE SAME RELAXED RULES THIS YEAR DURING THE THANKSGIVING AND CHRISTMAS HOLIDAYS AS WE DID LAST YEAR. YOU HAVE THOSE STIPULATIONS GLENN (TOLLESON), I AM SURE, CORRECT? THAT WE INSTITUTE THAT FOR THE 2008 HOLIDAYS." COMMISSIONER McGINNIS ADDED, "HOW ABOUT THANKSGIVING THROUGH NEW YEAR'S." MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: DEPUTY MAYOR GILMORE: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. Next, Commissioner Sally McGinnis asked if there would be enough chairs for tomorrow night's Veteran's Memorial Ceremony. Commissioner McGinnis then noted she had been asked to serve on the South Seminole Hospital Women's Advisory Board. Lastly, Commissioner McGinnis asked about the upcoming Council of Local Governments in Seminole County Meeting (CALNO) which is being hosted by the City of Winter Springs in December. PUBLIC INPUT Mayor Bush recognized the two (2) newly Elected Commissioners, Commissioner-Elect Jean Hovey and Commissioner-Elect Gary Bonner. Ms. Mary Alice Wilder, 710 Boysenberry Court, Winter Springs, Florida: spoke about a suggestion that the Holiday Parade venue be moved to the Winter Springs Town Center and sponsors. Mayor Bush suggested that Ms. Wilder provide a copy of her Report be given to the City Clerk who could then provide it to the City Commission. Ms. Wilder stated, "Sure, not a problem." Discussion ensued on parking. Commissioner Brown suggested that resident Avery Smith be contacted as she voiced an interest in assisting with Special Events. Mayor Bush suggested that resident Mark Fischer be involved with the proposed Spring Concert. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY C0111MISSION REGULAR MEETING -NOVEMBER IQ 2008 PAGE 9 OF 14 Mr. Bob Rucci, 973 Turkey Hollow Circle, Winter Springs, Florida: commented on funding; matching funds; and a possible three (3) prong approach. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. PUBLIC HEARINGS 501. Not Used. PUBLIC HEARINGS 502. Not Used. PUBLIC HEARINGS 503. Not Used. PUBLIC HEARINGS 504. Community Development Department -Planning Division Requests That The City Commission Hold A Public Hearing For First Reading Of Ordinance 2008-25, The Five-Year Capital Improvements Program (CIP) For FY (Fiscal Year) 2009-2013. Mayor Bush stated, "Can we have a Motion to read by `Title' only?" "SO MOVED." MOTION BY COMMISSIONER McGINNIS. MAYOR BUSH NOTED, "SECONDED BY COMMISSIONER BROWN." DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER BROWN: AYE DEPUTY MAYOR GILMORE: AYE MOTION CARRIED. City Attorney Anthony A. Garganese read the Ordinance by "Title" only. CITY OF WMTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -NOVEMBER 10, 2008 PAGE 10 OF l4 Ms. Eloise Sahlstrom, ASLA, AICP, Senior Planner, Community Development Department addressed the City Commission on the Capital Improvements Program. Tape 1/Side B A possible Workshop in April or May was suggested by Ms. Sahlstrom; and Mayor Bush suggested that Department Directors should be involved in any Workshops. Mayor Bush asked, "If the Commission moves forward with this and as this is an Ordinance, and then at these Workshops, the Commission decides to change these things, do we have to Amend the Ordinance?" Attorney Garganese stated, "Right, because you are adopting the attached Exhibit schedule, so it would require - an Ordinance to Amend." Further discussion. Mayor Bush opened the "Public Input" portion of the Agenda Item. No one spoke. Mayor Bush closed the "Public Input "portion of the Agenda Item. "MOTION TO APPROVE." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. VOTE: COMMISSIONER BROWN: AYE DEPUTY MAYOR GILMORE: AYE COMMISSIONER McGINNIS: AYE MOTION CARRIED. PUBLIC HEARINGS 505. Community Development Department -Planning Division Requests That The City Commission Hold A Public Hearing For First Reading Of Ordinance 2008-26, Amending The Comprehensive Plan To Incorporate Revisions And The Annual Update To The Capital Improvement Element (CIE) Required By Rule 9J-5.016 FAC (Florida Administrative Code) And Chapter 163, Part II, F.S. (Florida Statutes) And Amending Other Elements Of The Plan As Needed To Ensure Internal Consistency. Mayor Bush stated, "Do we have a Motion to read by `Title' only?" CITY OF W[NTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -NOVEMBER 10, 2008 PAGE I I OF l4 "SO MOVED." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE DEPUTY MAYOR GILMORE: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. Attorney Garganese read Ordinance 2008-26 by "Title" only and stated, "I would add not only agreements under home rule, but add the language or as otherwise authorized by law to `Policy 1.4.2:'." Attorney Garganese also mentioned that in "Policy 1.6.1:", "maximum" was spelled incorrectly. Ms. Sahlstrom then commented on the Capital Improvements Element. Discussion. Mayor Bush opened the "Public Input" portion of the Agenda Item. No one spoke. Mayor Bush closed the "Public Input" portion of the Agenda Item. "MOTION TO APPROVE." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. VOTE: COMMISSIONER BROWN: AYE DEPUTY MAYOR GILMORE: AYE COMMISSIONER McGINNIS: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 600. Office Of The City Manager Requesting The City Commission To Consider Granting An Extra Holiday For Employees For The Day After Christmas 2008. Mr. Kevin Smith, Director, General Services Department addressed the City Commission on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -NOVEMBER IQ 2008 PAGE l2 OF 14 Discussion. "I WILL MAKE A MOTION THAT WE APPROVE." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. MAYOR BUSH COMMENTED, "MOTION TO APPROVE THE ADDITIONAL HOLIDAY." VOTE: COMMISSIONER McGINNIS: AYE DEPUTY MAYOR GILMORE: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. REGULAR 601. Not Used. REGULAR 602. Parks And Recreation Department Requesting That The City Commission Consider Approval And Give Staff Direction Regarding A Winter Springs Holiday Tree Lighting And Holiday Parade. Mr. Chuck Pula, Director, Parks and Recreation Department spoke on this Agenda Item. Much discussion. Tape 2/Side A "I WILL MAKE A 1~10TION THAT WE HOLD THE PARADE IN ACCORDANCE WITH THE PLANS EXCEPT WE RE-ROUTE IT. WE DO IT FROM THE HIGH SCHOOL AND UTILIZE TUSKAWILLA ROAD TO - TROTWOOD PARK." MOTION BY DEPUTY MAYOR GILMORE. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. "I AMEND MY MOTION TO SAY THAT FOLLOWING THE HOLIDAY PARADE WE WILL HAVE THE CHRISTMAS LIGHTING CEREMONY." DEPUTY MAYOR GILMORE ADDED, "SUNDAY, DECEMBER 7TH, [2008]." AMENDMENT TO THE MOTION BY DEPUTY MAYOR GILMORE. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MF.,ETMG -NOVEMBER 10, 2008 PAGE 13 OF 14 DEPUTY MAYOR GILMORE ADDED, "I WILL PUT THAT INTO MY MOTION -THE CITY WILL PAY FOR THE COST OF THE POLICE AND PUBLIC WORKS." DISCUSSION FOLLOWED ON GETTING THE WORD OUT TO THE CITIZENS. VOTE: (ON THE AMENDMENT) DEPUTY MAYOR GILMORE: AYE COMMISSIONER BROWN: AYE COMMISSIONER McGINNIS: AYE MOTION CARRIED. VOTE: (ON THE MAIN MOTION, AS AMENDED) COMMISSIONER McGINNIS: AYE COMMISSIONER BROWN: AYE DEPUTY MAYOR GILMORE: AYE MOTION CARRIED. Further discussion followed on related events. "I MOVE THAT WE IN VIEW OF PRE-PLANNING THAT HAS ALREADY TAKEN PLACE, WE NOW CHANGE THE EVENT TO SATURDAY..." MAYOR BUSH ADDED, "...SATURDAY, DECEMBER 6Tf{, [2008]." MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER BROWN: AYE DEPUTY MAYOR GILMORE: AYE COMMISSIONER McGINNIS: AYE MOTION CARRIED. Discussion ensued on whether a special Newsletter should be sent out and costs. Mayor Bush suggested, "How about getting it into the water bill?" Commissioner Brown remarked, "Yes." Commissioner McGinnis suggested, "One (1) page flyer..." Commissioner Brown noted, "...In the water bill." Manager McLemore stated, "We'll just have to make sure." CITY OF W[NTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -NOVEMBER 10, 2008 PAGE 14 OF 14 ADJOURNMENT Mayor Bush adjourned the Regular Meeting at 6:54 p.m. RESPECTFULLY SUBMITTED: EA LORENZO-LUACES, MMC CLERK APPX~7VEla: ~ _ , , i. `~ /~/~,t,c~ MAY R JOHN ~'. BUS~-i NOTE: These Minutes were approved at the November 24, 2008 Regulaz City Commission Meeting.