HomeMy WebLinkAbout2008 07 14 Consent 209 Supplemental Appropriation for Repairs and Maintenance of City HallCOMMISSION AGENDA
ITEM 209
July 14, 2008
Meeting
CONSENT X
INFORMATIONAL
PUBLIC HEARING
REGULAR
MGR ~ " /DEPT ,~~ i~
Authorization
REQUEST: Public Works Department Requesting Supplemental Appropriation for the
Repairs and Maintenance of City Hall.
PURPOSE: The purpose of this Board item is to request a supplemental appropriation of $40,500
for the Repairs and Maintenance to City Hall from General Fund Reserves for
unanticipated expenses related to roof repairs, A/C replacement, facade sandblasting
& painting, and parking lot repairs.
CONSIDERATIONS:
This supplemental appropriation is needed to cover costs associated with the maintenance of
City Hall. Specifically, there are four major maintenance items:
1. Roof repairs - $9,000
2. A/C Replacement - $13,000
3. Facade Sandblasting and painting - $8,000
4. Parking Lot repairs - $10,500
The cost of these items exceeds the amount available in the Repair & Maintenance City Hall
line code. Amore detailed explanation is as follows:
Roof repairs -The scope of work includes resealing all roof penetrations and lap joints. We
have had two significant leaks in the last several months. This work will extend the roof life 3 to 5
years. Roof replacement is estimated to cost $75,000 to $100,000. It was last done in
approximately 1996.
A/C Replacement -City Hall has 11 A/C units. We have replaced 10 of the 11 original
(1984) units. The last original unit is recommended for replacement. Delivery time is
approximately 6 weeks.
071408_COMM_Consent 209_Supp_Appr_City_Hall
Consent Agenda Item 209
July 14, 2008
Page 2
Facade Sandblasting and Painting -The decorative steel tubing (facade) at the entrance to
City Hall is severely rusted. Originally, we planned on using Public Works personnel to brush and
paint the tubing. However, the corrosion requires sandblasting particularly at the structural
attachment to the building. Deferring this work will likely require the replacement of this structure
in the future.
Parking Lot Repairs -There is a decorative concrete area of about 1,500 square feet at the
City Hall main entrance area that has been failing the last few years and needs replaced. The
concrete is spalling in many areas and hollow in others. We are recommending the area~be redone
with concrete pavers left over from the Blumberg Boulevard job. The installation cost for the City
provided pavers is projected at $10,500. The cost to replace with concrete is about $10,000 and
replacement with asphalt is about $6,000.
FUNDING:
The $40,500 needed would be appropriated from General Fund Reserves to
the Repairs and Maintenance City Hall line code (1910-54661).
RECOMMENDATION:
It is recommended that the City Commission approve a supplemental
appropriation of $40,500 to Repairs and Maintenance -City Hall line code (1910-
54661 for the roof repairs, A/C replacement, Facade sandblasting and painting and
parking lot repairs.
IMPLEMENTATION SCHEDULE:
The work will be scheduled as soon as possible after approval.
ATTACHMENTS:
None
COMMISSION ACTION
071408_COMM_Consent 209_Supp_Appr_City_Hall