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HomeMy WebLinkAbout2008 06 23 Regular 605 Designation of Mayor John F. Bush as Voting Delegate COMMISSION AGENDA ITEM 605 Public Hearings Regular X Consent Informational June 23. 2008 Regular Meeting /~- Mg{ / Dept. Authorization REQUEST: The City Manager is requesting that the City Commission confirm the consensus of the City Commission regarding the designation of Mayor John F. Bush as our "Voting Delegate", to represent the City of Winter Springs at the upcoming Florida League of Cities Annual Conference; and ask if the City Commission has any issues (commemorative, constitutional, or federal) they wish to be brought forward to the Florida League of Cities in the form of a Resolution. PURPOSE: Mr. Michael Sittig, Executive Director of the Florida League of Cities, has requested that each Municipality designate an individual to represent their Municipality at the Florida League of Cities Annual Conference, this corning August 2008; and to also decide if there are any issues the City Commission wishes to have forwarded to the Florida League of Cities in the form of a Resolution. CONSIDERATIONS: The 82nd Florida League of Cities Annual Conference is being held August 14 - 16, 2008 in Tampa, Florida. CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION REGULAR MEETING - JUNE 23, 2008 PAGE20F2 A formal request from the Executive Director of the Florida League of Cities, Mr. Michael Sittig was been received, which requested that each Municipality designate a City representative as their "Voting Delegate" for the 82nd Florida League of Cities Annual Conference. RECOMMENDATION: It is recommended that the City Commission confirm that Mayor John F. Bush would be the City of Winter Springs' "Voting Delegate" at the 82nd Florida League of Cities Annual Conference, being held this August 14- 16, 2008 in Tampa, Florida. It is also recommended that the City Commission address any issues (commemorative, constitutional, or federal) they wish considered for a Resolution to be forwarded to the Florida League of Cities. ATTACHMENTS: A. Copy of letter from the Florida League of Cities. COMMISSION ACTION: ~~GUE 0, ~ ....... t/~ ~tt . ~ " ..,. ~_...~....'..;-;;;.:'.:i.._.'........ ;: ;. ""';" !" ~ !Z.~ aI nil! 301 South Bronough Street · Suite 300 · P.O. Box 1757 · Tollohossee, Fl32302.1757 · (B50) 222-96B4 · Suncom 27B-5331 · Fox (B50) 222-3806 · www.flcities.com RECI!IVBD JUN 0 6 2008 CITY 01'" WINTER 8FRINOS OFFICii< OF THE CITY CLERK . 4 TO: Municipal Key Official FROM: Michael Sittig, Executive Director DATE: June 3, 2008 SUBJECT: 82nd Annual Conference - Great Cities Make A Great State VOTING DELEGATE AND RESOLUTION INFORMATION August 14-16, 2008 - Tamp Convention Center/Tampa Marriott Waterside As you know, the Florida League of Cities' Annual Conference will be held at the Tampa Convention Center/Tampa Marriott Waterside in Tampa, Florida on August 14-16. This year we are celebrating Great Cities Make A Great State which will provide valuable educational opportunities to help Florida's municipal officials serve their citizenry more effectively. It is important that each municipality designate one official to be the voting delegate. Election of League leadership and adoption of resolutions are undertaken during the business meeting. One official from each municipality will make decisions that determine the direction of the League. In accordance with the League's by-laws, each municipality's vote is determined by population, and the League will use the Estimates of Population from the University of Florida for 2007. Registration materials have already been sent to each municipality. Call us if you need additional copies. The League adopts resolutions each year to take positions on commemorative, constitutional or federal issues. We have attached the procedures your municipality should follow for proposing resolutions to the League membership. A resolution is not needed to become a voting delegate. If you have questions regarding resolutions, please call Allison Payne at the League at (850) 701-3602 or (800) 616-1513, extension 3602. Proposed resolutions must be received by the League no later than July 9, 2008. If you have any questions on voting delegates, please call Gail Dennard at the League (850) 701-3619 or (800) 616-1513, extension 3619. Voting delegate forms must be received by the League no later than July 27, 2008. Attachments: Form Designating Voting Delegate Procedures for Submitting Conference Resolution President Frank C. Ortis, Mayor, Pembroke Pines First Vice President Carmine Priore, Councilman, Wellington · Second Vice President John Marks, Mayor, Tallahassee Executive Director Michael Sittig · General Counsel Harry Morrison, Jr. I Important Dates Mav 30, 2008 Notice to Local and Regional League Presidents and Municipal Associations regarding the Resolutions Committee June 30 Appointment of Resolutions Committee Members Julv 9 Deadline for Submitting Resolutions to the League office AU2ust 14 League Standing Council Meetings Resolutions Committee Meeting Voting Delegates Registration AU2ust 16 Immediately Following Luncheon - Pick Up Voting Delegate Credentials Followed by Annual Business Session Procedures for Submitting Resolutions Florida League of Cities' 82nd Annual Conference Tampa Convention Center/Tampa Marriott Waterside Tampa, Florida August 14-16, 2008 In order to fairly systematize the method for presenting resolutions to the League membership, the following procedures have been instituted: (1) Proposed resolutions must be submitted in writing, to be received in the League office by July 9, 2008, to guarantee that they will be included in the packet of proposed resolutions that will be submitted to the Resolutions Committee. (2) Proposed resolutions will be rewritten for proper form, duplicated by the League office and distributed to members of the Resolutions Committee. (Whenever possible, multiple resolutions on a similar issue will be rewritten to encompass the essential subject matter in a single resolution with a listing of original proposers.) (3) Proposed resolutions may be submitted directly to the Resolutions Committee at the conference; however, a favorable two-thirds vote of the committee will be necessary to consider such resolutions. (4) Proposed resolutions may be submitted directly to the business session of the conference without prior committee approval by a vote of two-thirds of the members present. In addition, a favorable weighted vote of a majority of members present will be required for adoption. (5) Proposed resolutions relating to state legislation will be referred to the appropriate standing policy council. Such proposals will not be considered by the Resolutions Committee at the conference; however, all state legislative issues will be considered by the standing policy councils and the Legislative Committee, prior to the membership, at the annual Legislative Conference each fall. At that time, a state Legislative Action Agenda will be adopted. Municipalities unable to formally adopt a resolution before the deadline may submit a letter to the League office indicating their city is considering the adoption of a resolution, outlining the subject thereof in as much detail as possible, and this letter will be forwarded to the Resolutions Committee for consideration in anticipation of receipt of the formal resolution. i 82nd Annual Conference Florida League of Cities, Inc. August 14-16, 2008 Tampa, Florida It is important that each member municipality sending delegates to the Annual Conference of the Florida League of Cities, designate one of their officials to cast their votes at the Annual Business Session. League By-Laws requires that each municipality select one person to serve as the municipalities voting delegate. Municipalities do not need to adopt a resolution to designate a voting delegate. Please fill out this form and return it to the League office so that your voting delegate may be properly identified. Designation of Voting Delegate Name of Voting Delegate: Title: Municipality of: AUTHORIZED BY: Name Title Return this form to: Gail Dennard Florida League of Cities, Inc. Post Office Box 1757 Tallahassee, FL 32302-1757 Or Fax to Gail Dennard at (850) 222-3806 82nd Annual Conference Florida League of Cities, Inc. August 14-16, 2008 Tampa, Florida It is important that each member municipality sending delegates to the Annual Conference of the Florida League of Cities, designate one of their officials to cast their votes at the Annual Business Session. League By-Laws requires that each municipality select one person to scrvc as the municipalities voting delegate. Municipalities do not need to adopt a resolution to designate a voting delegate. Please fill out this form and return it to the League office so that your voting delegate maybe properly identified. Designation of Voting Delegate Name of Voting Delegate: Title: Mayor John F. Bush Municipality of: City of Winter Springs AUTHORIZED BY: Ronald W. McLemore Name City Manager Title Return this form to: Gail Dennard Florida League of Cities, Inc. Post Office Box 1757 Tallahassee, FL 32302-1757 Or Fax to Gail Dennard at (850) 222-3806 ~ -_ -- _- `"' JUN 0 6 2~0~ ._ _~~ Z s - A CITY OF WINTER i1PRINQB pFFICE OF THE C~rv CLERK 301 South Bronough Street • Suite 300 • P.O. Box 1151 • Tallahassee, FL 32302-1157 • (950) 222-9684 • Suncam 278-5331 • fax (850) 222-3606 • www.flcities.com TO: Municipal Key Official FROM: Michael Sittig, Executive Director DATE: June 3, 2008 s SUBJECT: 82nd Annual Conference -Great Cities Make A Great State VOTING DELEGATE AND RESOLUTION INFORMATION August 14-16, 2008 -Tamp Convention Center/Tampa Marriott Waterside As you know, the Florida League of Cities' Annual Conference will be held at the Tampa Convention Center/Tampa Marriott Waterside in Tampa, Florida on August 14-16. This year we are celebrating Great Cities Make A Great State which will provide valuable educational opportunities to help Florida's municipal officials serve their citizenry more effectively. It is important that each municipality designate one official to be the voting delegate. Election of League leadership and adoption of resolutions are undertaken during the business meeting. One official from each municipality will make decisions that determine the direction of the League. In accordance with the League's by-laws, each municipality's vote is determined by population, and the League will use the Estimates of Population from the University of Florida for 2007. Registration materials have already been sent to each municipality. Call us if you need additional copies. The League adopts resolutions each year to take positions on commemorative, constitutional or federal issues. We have attached the procedures your municipality should follow for proposing resolutions to the League membership. A resolution is not needed to become a voting delegate. If you have questions regarding resolutions, please call Allison Payne at the League at (850) 701-3602 or (800) 616-1513, extension 3602. Proposed resolutions must be received by the League no later than July 9, 2008. If you have any questions on voting delegates, please call Gail Dennard at the League (850) 701-3619 or (800) 616-1513, extension 3619. Voting delegate forms must be received by the. League no later than July 27, 2008. Attachments: Form Designating Voting Delegate Procedures for Submitting Conference Resolution President Frank C. Ortis, Mayor, Pembroke Pines First Vice President Carmine Priore, Councilman, Wellington • Second Vice President John Marks, Mayor, Tallahassee Executive Director Michael Sittig • General Counsel Harry Morrison, Jr. Important Dates May 30, 2008 Notice to Local and Regional League Presidents and Municipal Associations regarding the Resolutions Committee June 30 Appointment of Resolutions Committee Members July 9 Deadline for Submitting Resolutions to the League office August 14 League Standing Council Meetings Resolutions Committee Meeting Voting Delegates Registration August 16 Immediately Following Luncheon -Pick Up Voting Delegate Credentials Followed by Annual Business Session Procedures for Submitting Resolutions Florida League of Cities' 82nd Annual Conference Tampa Convention Center/Tampa Marriott Waterside Tampa, Florida August 14-16, 2008 In order to fairly systematize the method for presenting resolutions to the League membership, the following procedures have been instituted: (1) Proposed resolutions must be submitted in writing, to be received in the League office by July 9, 2008, to guarantee that they will be included in the packet of proposed resolutions that will be submitted to the Resolutions Committee. (2) Proposed resolutions will be rewritten for proper form, duplicated by the League office and distributed to members of the Resolutions Committee. (Whenever possible, multiple resolutions on a similar issue will be rewritten to encompass the essential subject matter in a single resolution with a listing of original proposers.) (3) Proposed resolutions may be submitted directly to the Resolutions Committee at the conference; however, a favorable two-thirds vote of the committee will be necessary to consider such resolutions. (4) Proposed resolutions may be submitted directly to the business session of the conference without prior committee approval by a vote of two-thirds of the members present. In addition, a favorable weighted vote of a majority of members present will be required for adoption. (5) Proposed resolutions relating to state legislation will be referred to the appropriate standing policy council. Such proposals will not be considered by the Resolutions Committee at the conference; however, all state legislative issues will be considered by the standing policy councils and the Legislative Committee, prior to the membership, at the annual Legislative Conference each fall. At that time, a state Legislative Action Agenda will be adopted. Municipalities unable to formally adopt a resolution before the deadline may submit a letter to the League office indicating their city is considering the adoption of a resolution, outlining the subject thereof in as much detail as possible, and this letter will be forwarded to the Resolutions Committee for consideration in anticipation of receipt of the formal resolution.