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HomeMy WebLinkAbout2008 06 09 Consent 211 Approval of the May 12, 2008 City Commission Workshop Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP MAY 12,2008 CALL TO ORDER The Workshop of Monday, May 12,2008 ofthe City Commission was called to Order by Mayor John F. Bush at 3:00 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, present Deputy Mayor Donald A. Gilmore, present Commissioner Robert S. Miller, arrived at 3:03 p.m. Commissioner Rick Brown, present Commissioner Sally McGinnis, present Commissioner Joanne M. Krebs, absent City Manager Ronald W. McLemore, arrived at 3:03 p.m. City Attorney Anthony A. Garganese, absent PUBLIC INPUT No one spoke. INFORMATIONAL AGENDA INFORMATIONAL 100. Office Of The City Manager Discussion Of Proposed Fiscal Year 2008 Budget Reductions. With discussion on the SBA (State Board Of Administration) Fund, Ms. Michelle Greco, Director, Finance Department stated, "Every Monday, you will get that balance." Further brief discussion. Commissioner Robert S. Miller arrived at 3:03 p.m. City Manager Ronald W McLemore arrived at 3:03 p.m. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - MAY 12,2008 PAGE 2 OF 5 Mr. Kevin Smith, Director, General Services Director distributed a PowerPoint presentation. Mayor Bush asked about the Senior Center's Therapy Pool and the current part-time employee. Manager McLemore stated, "The part-time position that is there now - there is such demand that they really need a full-time person to be able to keep up with the demand for service." Manager McLemore continued with his discussion points and stated, "When you look at that whole list of things, events for next year as part of your budget process - you can have larger impacts than what we have here for the balance ofthis year." Commissioner Rick Brown asked, "So, we couldn't in essence replace anything we pulled from Reserves this year, but the cuts we will make going into next year." Manager McLemore stated, "Yes, if I understand your question. Yes." Discussion. On Park issues, Mr. Chuck Pula, Director, Parks and Recreation Department stated, "The Trotwood project has to be totally completed by April of 2009." Manager McLemore commented on Impact Fees to fund projects and asked, "Do you want to keep it alive or do you want to say cut it?" The Bear Creek Bridge project was discussed next. Discussion continued on the Splash Pad and fees for usage. With additional comments on Senior Center Therapy Pool, Commissioner Sally McGinnis asked about usage and inquired if it is being used by the same people all the time. Discussion followed on costs associated with the Splash Pad. Commissioner Miller spoke for the Record on per head break-even attendance costs. Mayor Bush stated, "So, you are really recommending that the Splash Pads be revenue neutral in terms of their operation costs..." Commissioner Miller said, "...Well, I just don't want to see it cancelled for the wrong reason." Continuing, Mayor Bush added, ".. . Trotwood [Park] and Torcaso [Park]." Commissioner McGinnis said, "I agree." Discussion. ~ \9<"';,~~ ~..,""-,~" CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - MAY 12, 2008 PAGE30F5 On the Dog Park, Manager McLemore noted that the amount should be changed to one hundred ninety thousand dollars ($190,000.00). With further discussion on the Dog Park, Mr. Pula noted that it needs to be completed by April 2011. Tape I/Side B Torcaso Park was referenced next and Commissioner Miller suggested that the Public Works area be turned into a park. Mayor Bush said to Manager McLemore, "The Trotwood Splash Pad, that two hundred thousand [dollars] ($200,000.00) - that is out ofthe General Fund." Manager McLemore stated, "I don't have the Budget in front of me but it was intended to be paid out of Park Impact Fees. There are not sufficient Park Impact Fees to meet that match. Therefore, you either have to take it out of General Fund Reserves or don't do it." Mayor Bush inquired, "Can the Impact Fees pay the General Fund back, at a later date?" Manager McLemore responded by saying, "At a later date, they can." Mayor Bush then asked, "Can they pay it back with interest?" Manager McLemore noted, "They can." Mayor Bush said, "I sense that on the Dog Park - just postpone it because we are not up against a deadline?" Commissioner McGinnis stated, "Right. The deadline is way off." Discussion followed on Beautification Grants, Police Department, and Code Enforcement Board funding. Deputy Mayor Donald A. Gilmore referenced some problem areas in Tuscawilla and asked that such be taken care of. Discussion followed with Captain Glenn Tolleson, Police Department. Manager McLemore commented on the options to handle problems with properties and stated, "If you go through the Code Enforcement cycle, you get into that cycle; if he is going to do it as an infraction, then you have a different - procedure." Fire Department Funds were discussed next. Tape 2/Side A With further comments on purchasing a new Fire Truck, Manager McLemore said, "I would recommend you just go buy the thing from Impact Fees." ~ .~~ 1lW~.-"'il CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - MAY 12, 2008 PAGE 4 OF 5 Mayor Bush responded, "But we have - enough money in Fire Impact Fees to buy this truck?" Manager McLemore said, "If you combine the portion that was supposed to be bought out of the Transportation Transport Fund, you can take three hundred thousand dollars ($300,000.00) out of that nine hundred thousand dollars ($900,000.00); combine those two (2) and buy your truck." Discussion. Commissioner Brown asked that if we replace a Fire Truck, can the unit that is replaced still be used as a back-up? Acting Fire Chief Dave O'Brien Fire Department stated, "Yes." Mayor Bush noted, "I think the Commission can bring this up in the Regular Meeting about the Fire Truck." Community assistance was discussed next. Discussion. Votes related to Millage Rates were discussed next; to which Commissioner Brown suggested that such Votes be done early. Possible options related to the Fire Department were discussed next. Commissioner McGinnis suggested that Manager McLemore explain how the Fire Assessment came about at the upcoming Regular Meeting. Mayor Bush stated, "Commissioners, you want him to do that tonight? There were no comments for or against a Consensus. With further discussion, Manager McLemore asked, "What do you want me to do?" Mayor Bush stated, "I think the Consensus is that you don't do anything with this tonight unless the Commission changes their mind." Tape 2/Side B Discussion ensued on Reserve funds. Commissioner Miller departed the Workshop at 4:52 p.m. ~ Il":::;~ .f?J,~.(l:~".-....w;....",1!j CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - MAY 12,2008 PAGE50F5 ADJOURNMENT Mayor Bush adjourned the Workshop at 4:53 p.m. RESPECTFULLY SUBMITTED: JOAN L. BROWN, DEPUTY CITY CLERK AND ANDREA LORENZO-LUACES, CMC CITY CLERK APPROVED: MAYOR JOHN F. BUSH NOTE: These Minutes were approved at the Regular City Commission Meeting. ~::"';.! ~,i; "'r~ ~"" 1!1""'1:~ it-';r;r;;;';.'J "41;~ ~~'/;;';~~1 e.'" ~"'"',@ C~:~~:~:) CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP MAY 12, 2008 CALL TO ORDER The Workshop of Monday, May 12, 2008 of the City Commission was called to Order by Mayor John F. Bush at 3:00 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, present Deputy Mayor Donald A. Gilmore, present Commissioner Robert S. Miller, arrived at 3:03 p.m. Commissioner Rick Brown, present Commissioner Sally McGinnis, present Commissioner Joanne M. Krebs, absent City Manager Ronald W. McLemore, arrived at 3:03 p.m. City Attorney Anthony A. Garganese, absent PUBLIC INPUT No one spoke. INFORMATIONAL AGENDA INFORMATIONAL 100. Office Of The City Manager Discussion Of Proposed Fiscal Year 2008 Budget Reductions. With discussion on the SBA (State Board Of Administration) Fund, Ms. Michelle Greco, Director, Finance Department stated, "Every Monday, you will get that balance." Further brief discussion. Commissioner Robert S. Miller arrived at 3:03 p.m. City Manager Ronald W. McLemore arrived at 3:03 p. m. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP -MAY 12, 2008 PAGE20F5 Mr. Kevin Smith, Director, General Services Director distributed a PowerPoint presentation. Mayor Bush asked about the Senior Center's Therapy Pool and the current part-time employee. Manager McLemore stated, "The part-time position that is there now -there is such demand that they really need afull-time person to be able to keep up with the demand for service." Manager McLemore continued with his discussion points and stated, "When you look at that whole list of things, events for next year as part of your budget process -you can have larger impacts than what we have here for the balance of this year." Commissioner Rick Brown asked, "So, we couldn't in essence replace anything we pulled from Reserves this year, but the cuts we will make going into next year." Manager McLemore stated, "Yes, if I understand your question. Yes." Discussion. On Park issues, Mr. Chuck Pula, Director, Parks and Recreation Department stated, "The Trotwood project has to be totally completed by April of 2009." Manager McLemore commented on Impact Fees to fund projects and asked, "Do you want to keep it alive or do you want to say cut it?" The Bear Creek Bridge project was discussed next. Discussion continued on the Splash Pad and fees for usage. With additional comments on Senior Center Therapy Pool, Commissioner Sally McGinnis asked about usage and inquired if it is being used by the same people all the time. Discussion followed on costs associated with the Splash Pad. Commissioner Miller spoke for the Record on per head break-even attendance costs. Mayor Bush stated, "So, you are really recommending that the Splash Pads be revenue neutral in terms of their operation costs..." Commissioner Miller said, "...Well, I just don't want to see it cancelled for the wrong reason." Continuing, Mayor Bush added, "...Trotwood [Park] and Torcaso [Park]." Commissioner McGinnis said, "I agree." Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP -MAY 12, 2008 PAGE 3 OF 5 On the Dog Park, Manager McLemore noted that the amount should be changed to one hundred ninety thousand dollars ($190,000.00). With further discussion on the Dog Park, Mr. Pula noted that it needs to be completed by Apri12011. Tape 1/Side B Torcaso Park was referenced next and Commissioner Miller suggested that the Public Works area be turned into a park. Mayor Bush said to Manager McLemore, "The Trotwood Splash Pad, that two hundred thousand [dollars] ($200,000.00) -that is out of the General Fund." Manager McLemore stated, "I don't have the Budget in front of me but it was intended to be paid out of Park Impact Fees. There are not sufficient Park Impact Fees to meet that match. Therefore, you either have to take it out of General Fund Reserves or don't do it." Mayor Bush inquired, "Can the Impact Fees pay the General Fund back, at a later date?" Manager McLemore responded by saying, "At a later date, they can." Mayor Bush then asked, "Can they pay it back with interest?" Manager McLemore noted, "They can." Mayor Bush said, "I sense that on the Dog Park -just postpone it because we are not up against a deadline?" Commissioner McGinnis stated, "Right. The deadline is way off." Discussion followed on Beautification Grants, Police Department, and Code Enforcement Board funding. Deputy Mayor Donald A. Gilmore referenced some problem areas in Tuscawilla and asked that such be taken care of. Discussion followed with Captain Glenn Tolleson, Police Deparhnent. Manager McLemore commented on the options to handle problems with properties and stated, "If you go through the Code Enforcement cycle, you get into that cycle; if he is going to do it as an infraction, then you have adifferent -procedure." Fire Department Funds were discussed next. Tape 2/Side A With further comments on purchasing a new Fire Truck, Manager McLemore said, "I would recommend you just go buy the thing from Impact Fees." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP -MAY 12, 2008 PAGE40F5 Mayor Bush responded, "But we have -enough money in Fire Impact Fees to buy this truck?" Manager McLemore said, "If you combine the portion that was supposed to be bought out of the Transportation Transport Fund, you can take three hundred thousand dollars ($300,000.00) out of that nine hundred thousand dollars ($900,000.00); combine those two (2) and buy your truck." Discussion. Commissioner Brown asked that if we replace a Fire Truck, can the unit that is replaced still be used as a back-up? Acting Fire Chief Dave O'Brien Fire Department stated, "Yes." Mayor Bush noted, "I think the Commission can bring this up in the Regular Meeting about the Fire Truck." Community assistance was discussed next. Discussion. Votes related to Millage Rates were discussed next; to which Commissioner Brown suggested that such Votes be done early. Possible options related to the Fire Department were discussed next. Commissioner McGinnis suggested that Manager McLemore explain how the Fire Assessment came about at the upcoming Regular Meeting. Mayor Bush stated, "Commissioners, you want him to do that tonight? There were no comments for or against a Consensus. With further discussion, Manager McLemore asked, "What do you want me to do?" Mayor Bush stated, "I think the Consensus is that you don't do anything with this tonight unless the Commission changes their mind." Tape 2/Side B Discussion ensued on Reserve funds. Commissioner Miller departed the Workshop at 4:52 p. m. C[TY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP -MAY 12, 2008 PAGE 5 OF 5 ADJOURNMENT Mayor Bush adjourned the Workshop at 4:53 p.m. RESPECTFULLY SUBMITTED: JOAN L. BROWN, DEPUTY CITY CLERK AND n^ AN A LORENZO-LUACES, CMC CIT' CLERK A PPR~OVED: NI `R JOi-~~; F. BUSH NOTE: These Minutes were approved at the June 9, 2008 Regular City Commission Meeting.