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HomeMy WebLinkAbout_2006 06 26 City Commission Workshop Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP JUNE 26, 2006 CALL TO ORDER The Workshop Meeting of Monday, June 26, 2006 of the City Commission was called to order by Mayor John F. Bush at 9:46 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, present Deputy Mayor Michael S. Blake, present Commissioner Robert S. Miller, present Commissioner Donald A. Gilmore, present Commissioner Sally McGinnis, present Commissioner Joanne M. Krebs, present City Manager Ronald W. McLemore, present City Attorney Anthony A. Garganese, absent REGULAR AGENDA REGULAR 300. Office Of The City Manager Requesting The City Commission To Receive The Fiscal Year 2007 Preliminary Budget And Budget Message And To Establish Budget Workshop Dates. City Manager Ronald L. McLemore presented this Agenda Item and read the Letter of Transmittal into the Record. Deputy Mayor Michael S. Blake stated, "Ron [McLemore], there's a typo on the bottom of A-2 there." In a discussion on Salaries, Manager McLemore remarked, "We provided for in the Budget, four percent (4%) Merit, sufficient funds to bring all people up to the new recommended ranges, plus a one percent (1 %) Internal Equity, this is one of the words that was messed up. That's 'Internal Equity', not 'Initiative'." This was noted as the "Compression" issue. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - JUNE 26, 2006 PAGE20F5 Manager McLemore continued, "We need to talk about Pension for a moment. I did authorize a study with our Actuary a couple of months ago, to do a health checkup on our plan to see how we were proceeding based on our prior year plan." Continuing, Manager McLemore pointed out, "I don't have the results yet. I do have the indications we're going to have to do something. I put a one percent (1 %) increase into our Pension Plan subject to our final information which should be in a week or two (2). And you'll have it in plenty oftime to make decisions. Issues as I understand them, are - the payroll has been a little bit higher than they had used in their projecting their requirements for funding. And, to be quite frank - our investments have not performed as good as we hoped. So, we need to look at that and have further discussions about that. And, again, our dilemma is we're always up against this information issue, but as far as budget making, you're way ahead of most cities at this point and time. So, that's the discussion that we're going to have to have in the very, very near future." With further comments, Manager McLemore stated, "Even if the final plans suggest that we did not need to make that one percent (1 %) change, I'm going to try to get you to make that one percent (1 %) change anyhow; to reduce our thirty (30) year calculation down to about twenty (20)." Deputy Mayor Blake said, "Fifteen (15)." Manager McLemore replied, "Well, fifteen (15) is certainly the goal. Zero's (0) the goal. We want to be totally funded, that's the goal." Deputy Mayor Blake added, "If you will recall, two (2) years ago, we were at fifteen (15). You came before this Commission to move it - to allow up to thirty (30), and I spoke very strongly against it because it took away all of our buffer and here we are." Manager McLemore noted, "I have never forgotten that discussion. My goal is that we'd be one hundred percent (100%) funded somewhere out there in the not too distant future." Manager McLemore continued, "Health Insurance, essentially we started dealing with that issue tonight. Again, this information you have in front of you - we budgeted twenty percent (20%) based on earlier projecti~ns of thirty-five (35) and forty percent (40%). We have some options to look at and we'll bring that back to you at the next Commission Meeting or Workshop date; whichever comes first." Discussion. Manager McLemore stated, "General Services Department - there was an early recommendation, really before Kevin [Smith, General Services Director] - add a Human Resource Tech[nician]. Kevin [Smith] and I have agreed that person may not be needed. He would like some time to spend with that to see if he really thinks it's a needed position with him now on board. If it is, we'll come back to you at some point in time in the near future." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - JUNE 26, 2006 PAGE30F5 With discussion on Fire Department vehicles, Deputy Mayor Blake stated, "I don't think we want to get into the Chiefs reasons tonight as to why he requested the truck - we're going to do that later on?" Manager McLemore replied, "Yes." Deputy Mayor Blake added, "Under the Workshops?" Manager McLemore then said, "Yes, absolutely." Discussing the Budget further, Manager McLemore stated, "Your Budget is balanced giving you some real latitude to make some decisions and what we need to do is go forward with establishing some Workshop dates." Commissioner Robert S. Miller asked, "The Cody Study is in here?" Manager McLemore replied, "The cost of those increases are in here. Yes." Manager McLemore responded, "I would suggest - I'd like to do that at the first Workshop - cover that in detail. " Commissioner Miller asked, "Is this in rough order of magnitude, Ron [McLemore]? What is the impact of that going to be? You show here - a lower Mil rate and you say you factored in the Cody Study. What is that? What would that increase represent approximately - in Mil or in dollars?" Manager McLemore replied, "Four hundred and forty-one thousand dollars ($441,000.00)." Manager McLemore added, "Includes the Merit Pay and Cody Study, all salaries." Discussion. Commissioner Miller asked, "It would help if you could translate some of these into Mil - Not tonight, but in the next week or so?" Commissioner Miller continued, "So, when we come to our next Budget Meeting, we will have some kind of idea." Commissioner Miller added, "So, just put a Mil number next to it." Manager McLemore replied, "Understanding though that the Millage is paying for about thirty percent (30%) of the Budget. So, you can't make a straight line connection there to fund something." Furthermore, Commissioner Miller suggested, "I think it would help if some of these things could be quantified in terms of Mils so that we can..." Manager McLemore asked, ".. .On A-13?" Commissioner Miller noted, "Yes, just on A-13." With discussion, Deputy Mayor Blake asked, "Are we scheduling a Workshop that's going to focus on the Cody Study and exactly how it operates; what information was looked at?" Manager McLemore replied, "I would like to do that at the first Workshop." Deputy Mayor Blake stated, "I would like to do it as early as possible as well." Deputy Mayor Blake then inquired, "Looking through the Cody Study, there is some discussion about - and this also goes to the item we Tabled tonight as well - the idea of total compensation. What it really is costing us for a given position? What kind of work have we done to actually look at where we fit in with our competitor's out there, in terms of how we are paying our people? Not how much, but how we break it out, what portion goes to benefits, what portion goes to the Pension, what portion goes to Health Insurance; educational assistance?" CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - JUNE 26, 2006 PAGE40F5 Manager McLemore remarked, "We have not done that in detail. We did it on a cursory basis." Furthermore, Manager McLemore noted, "The thing that we're doing, that most don't do, is supplementing the dependent coverage on Health Insurance. That's the biggest one that is out there." Deputy Mayor Blake stated, "And that is the one that I am not sure I agree with - that we are the only ones doing it or that we're doing more than most. I don't know if that is true or not." Manager McLemore then said, "We can do some work on that." Deputy Mayor Blake commented, "I would like to see that." Manager McLemore stated, "You want - the seven (7) cities in Seminole County and the County?" Deputy Mayor Blake replied, "Yes, and then pick one (1)." Mayor Bush asked Manager McLemore, "How early would you have the information that has been requested? How early could you have it on the salaries, some of the things Commissioner Blake brought up?" Manager McLemore responded, "I would like to have a couple of weeks to do a Survey and stuff." Discussion. Tape 1/Side B With discussion on possible dates for a Budget Workshop, Deputy Manager Blake asked, "How about Monday the 17th?" Commissioner Miller asked, "July?" Commissioner Sally McGinnis stated, "Like it." Commissioner Donald A. Gilmore stated, "That's good for me." Mayor Bush added, "So the 1 ih [of July] is when we deal with the employees salaries." Deputy Mayor Blake noted, "Personnel costs..." Manager McLemore stated, ". . . Yes, I want to get the Insurance out next Meeting, next Commission Meeting, out of the way." Mayor Bush asked, "What time on the 1 ih?" Commissioner McGinnis suggested, "6:00 [p.m.]." Mayor Bush stated, "6:00 [p.m.] on the lih [of July]." With discussion on Saturday, July 22, 2006 as a Budget Workshop date, Commissioner Joanne M. Krebs stated, "I can do the 22nd." Commissioner McGinnis said, "Saturday morning." Mayor Bush then remarked, "[July] 22nd, on Saturday. We talked about that. Nine o'clock." Deputy Mayor Blake said, "I won't be here." With further discussion, Mayor Bush said, "The 22nd [of July], it is a Saturday, nine o'clock - a.m." Commissioner Miller noted, "Good." With further discussion, Mayor Bush asked, "Ron [McLemore], we can set the Millage rate on the 24th at the Regular Commission Meeting - that's what we desire." With discussion on a possible third Budget Workshop, Mayor Bush suggested, "Why don't we wait and see how far we get along with this and then we can set the others, on the 24th [of July], on the Regular Meeting. Does that sound okay Ron [McLemore]?" Manager McLemore replied, "Yes." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - JUNE 26, 2006 PAGE 5 OF 5 Mayor Bush stated, "Commissioners, you just need to contact Ron [McLemore]." Brief discussion followed on the camera for the Commission Chambers. ADJOURNMENT Mayor Bush Adjourned the Workshop at 10:38 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO-LUACES, CMC CITY CLERK L2dk~j~~~ DEBBIE FRANKLIN, DEPUTY CITY CLERK