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HomeMy WebLinkAbout2008 05 27 Regular 604 Cities of Excellence Award Program for 2008COMMISSION AGENDA ITEM 604 Informational Consent Public Hearings Regular X .~,,,; May 27, 2008 Special Meeting Mgr. / Dept. Authorization REQUEST: Commissioner Joanne M. Krebs is requesting that the Mayor and City Commission consider the Florida League of Cities "Cities of Excellence" Award Program for 2008. PURPOSE: The Fifth Annual information packet for the Florida League of Cities "Florida Cities of Excellence" Awards Program has recently been sent to all Member Cities and Commissioner Joanne M. Krebs is asking that this issue be discussed. CONSIDERATIONS: The Florida League of Cities "Florida Cities of Excellence" Awards Program "is to focus public attention on the countless good things cities do to improve the quality of life in Florida!" Information related to the Florida League of Cities "Cities of Excellence" Award Program has just been sent to its Member Cities requesting nominations in a number of categories as outlined in the attached packet. The deadline for Nominations as stipulated by the Florida League of Cities is August 11, 2008. CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION SPECIAL MEETING -MAY 27, 2008 REGULAR AGENDA ITEM 604 PAGE 2 OF 2 There were several nominations over the past two (2) years for the Florida League of Cities "Florida Cities of Excellence" Awards Program. At the August 8, 2005 City Commission Meeting, Commissioner McGinnis remarked, "On these Nominations, I support all of them; and I think next year if we could just remember to really get this together several months ahead of time." Mayor Bush commented, "I agree." ATTACHMENT: A. The Florida League of Cities "Florida Cities of Excellence Awards" informational packet. RECOMMENDATION: Commissioner Krebs is asking the Mayor and City Commission to consider recommendations for the Fifth Annual Florida League of Cities "Florida Cities of Excellence" Awards Program. COMMISSION ACTION: ATTACHMENT «A~~ May 12, 2008 Dear City Clerk: RECEIVED MAY 14 2008 cITY of VIANTER sPRINC36 OFFICE OF THE CITY CLERK To spotlight the countless good things that cities do to improve the quality of life in Florida, the Florida League of Cities is pleased to announce the fifth annual "Florida Cities of Excellence Award" program. This award program focuses public attention on Florida's cities, towns and villages, and honors outstanding municipal leaders and programs. Often, Florida's exceptional city leaders, employees and services go unrecognized. Now, it is your turn to shine... Once again there will be a category for "City Clerk of the Year." Other categories are: Florida City of Excellence, City Spirit Award, Mayor of the Year, Council Member of the Year, City Manager of the Year, City Finance Official of the Year, City Attorney of the Year, City Employee of the Year, and City Citizen of the Year. Not only are the Florida Cities of Excellence Awards a great way to recognize and honor programs and people who make cities successful, they also are a wonderful way to promote your city! This year's awards luncheon will be held on Friday, November 21, 2008, at the Hyatt Regency Orlando International Airport Hotel, following the Florida League of Cities Legislative Conference. A nomination brochure for the awards program is enclosed. The nomination deadline is August 11, 2008. A list of the 2007 finalists and winners is available at www.flcities.com/awards.asp. For more information, call Mandy Stark or Beth Mulrennan at the League's Tallahassee office at (850) 222-9684 or a-mail mstark(~Icities.com or bmulrennan@flcities.com. Sincerely, Frank C. Ortis, President Florida League of Cities Mayor, City of Pembroke Pines Enclosure 301 South Bronough, Suite 300 • Post Office Box 1757 • Tallahassee, FL 32302-1757 Telephone (850) 222-9684 • Suncom 278-5331 • Fax (850) 222-3806 • Internet: www.flcities.com ~` a ~ .,., ~ ~' . ..,~fi The Florida League of Cities is pleased to announce the fifth annual "Florida Cities of Excellence" Award Program. The goal of the program is to focus public attention on the countless good things cities do to improve the quality of life in Florida! Florida Cities of Excellence recognizes and honors outstanding citizens and city leaders, and cities for their excellent, innovative programs gat provide our citizens with great ublic service. Awards will be given in the following 0 categories: - Florida City of Excellence Award - City Spirit Award - Mayor of the Year - Council Member of the Year - City Clerk of the Year - City Attorney of the Year - City Manager of the Year - City Finance Official of the Year - City Employee of the Year - City Citizen of the Year ~~pOU E 0 f c'~ ~~ ~~~ ~ ~ o z .J A ~. ~ ~~ ~~ ;. ~-_ ~ ,. _...,~ ,.kit, ~ ~', ,t, t~ -; ~ ~ ._ How to Enter For each individual or city nominated, nominators must return the enclosed nomination form, a 1,200-word or less narrative, and up to 10 pages of supportive information by August 1 1, 2008. Each nomination submitted to the League must be voted on by the city council/commission and pass with a majority vote, and be certified by the city clerk (see nomination form). Award nominations are limited to city, town or village governments that are members of the Florida League of Cities and their officials, employees and residents. fudging There is a two-tiered judging process. First, members of Leadership Florida and professional as- sociations will determine award finalists. The Florida League of Cities Executive Committee and past League officers will determine the winners. Judging will be based entirely on the written entry and supportive information. Nominators/nominees are asked not to contact the judges directly. Announcement of Winners Finalists will be announced in early October. Winners will be announced at an Awards Luncheon on November 21, 2008, at the Hyatt Regency Orlando International Airport Hotel. All nominees are invited to attend the luncheon. Following the announcement of finalists in early October, the person listed as the contact will be asked to send a color photograph of the finalist (either hard copy or digital), along with a 50 word or less summary of the narrative (100 words for the Mayor of the Year and Florida City of Excellence Award finalists). This information will be used in League publications and during the Awards Luncheon. In addition, for finalists in the Mayor of the Year and Florida City of Excellence Award categories, the city will submit a video presentation that will be featured at the awards ceremony. Winners will: • receive a beautiful "MUNI" award; • be spotlighted in the luncheon award program; • be featured in a brief presentation shown during the awards program; and • be featured in the League's magazine, Quality Cities, and Web site, www.flcities.com, and be featured in articles in statewide publications (through press announc'ements). Award Criteria For each of the following awards, please complete the enclosed nomination form and return it to the Florida League of Cities by August 1 1, 2008. Please include ad- ditional supportive materials, such as newspaper clippings, photographs, letters from constituents, or other items that help document the program or person being nominated. No more than 10 pages (on 8-1 /2" x 1 1 "paper, one-sided) of supportive material can be accepted. Please do not staple nomination packets or use presentation folders. In addition, please do not include videotapes, DVDs, CDs or PowerPoint presentations. Florida City of Excellence Award The Florida City of Excellence Award recognizes overall excellence in a city government. Nominations for the award must be made by a majority vote of the nominated city's council/commission. In the narrative and supportive materials, show how the nominated city excelled in: • Governance/Administration -efficiency; effective- ness; performance measures • City Leadership - a collaborative and collegial team • Intergovernmental Cooperation -partnerships and joint programs • Citizen Outreach and Involvement - a sense of "city- hood" among all parts of the city; opportunities and encouragement for citizen participation • Technology -implementing tools to aid employees and citizens • Innovative Programs and Services -reflecting the goals and overall mission • Fiscal Management -accountability; effective commu- nication of the city's financial condition City Spirit Award The City Spirit Award will be given to a city for a specific, single, citywide effort to successfully address a local need. The programs nominated must have been in effect for a minimum of one full year. Nominations for the City Spirit Award must be made by a majority vote of the nominated city's council/commission. In the narrative and supportive materials, describe the project in detail and show how it was: • Timely -Why was the project needed? • Innovative - Is it a new program or an older program presented in a new and exciting way? • Effective -How did the program positively affect your municipal residents, pull citizens together, strengthen government relationships and inspire city employees? • Successful -Who benefited? Did it meet your objec- tives? How will the project impact your city in'the future? • Cost Effective -How much did it cost/save? • Adaptable -Can it be adapted for use in other cities? Mayor of the Year Council Member of the Year These awards will honor a mayor and council member (or commissioner) for their outstanding civic commitment, leader- ship, public outreach and service to the city during the past year. Nominations for the above awards must be made by a majority vote of the nominees' city council/commission. In the narrative and supportive materials, show how the mayor or council member displayed outstanding: • Initiative • Integrity • Vision • Innovation • leadership • Commitment City Employee of the Year This award is given to a city employee for his or her exemplary efforts on behalf of the city during the past year Nominations for City Employee of the Year must be made by a majority vote of the nominee's city council/commis- sion. Any city employee is eligible for this award - regard- less of title or full- or part-time status. In the narrative and supportive materials, show how the employee has displayed excellence in these areas: • Work Performance/Productivity • Judgment • Initiative • Integrity • Dependability • Cooperation. • Citizen Relations Include any specific projects in which the employee went "above and beyond" his or her duties during the past year. City Manager of the Year City ClerK of the Year City Attorney of the Year City Finance Official of the Year These awards will be given to a city manager, city clerk, city attorney, and city finance official (director or officer) for their exemplary efforts on behalf of their city during the past year. Nominations for the above awards must be made by a majority vote of the nominees' city council/commission. In the narrative and supportive materials, show how the official has displayed excellence in these areas: • Judgment • Initiative • Integrity • Innovation • Professionalism • Commitment • Citizen Relations • Involvement with His or Her Respective Professional Association City Citizen of the Year This award will be given to a citizen in recognition of his or her outstanding contributions directly to the city (town or village) government during the past year. The narrative and supportive materials should stress how the individual's volunteer efforts benefited the quality of life within the city, and describe how the nominee displayed exemplary: • Commitment • Support • Skills • Leadership • Outreach to Other Citizens • Desire to Make a Positive Impact in the City Include specific projects or committees on which the vol- unteer was involved, such as an advisory board, recreation project, sister-city program, or strategic planning activities. Please note that this award is not intended for volunteer efforts for "community" charities and organizations, but for direct, unpaid involvement with your city government and its programs. Rules and Instructions 1. The Florida Cities of Excellence Award Program is open to Florida cities, towns and villages that are current members of the Florida League of Cities. 2. Nominations must be received by August 1 1, 2008. Send to the: Florida League of Cities, Inc. Attn: Florida Cities of Excellence 301 S. Bronough Street, Suite 300 (32301) P.O. Box 1757 Tallahassee, FL 32302-1757 3. Only one nomination per packet. 4. No faxes or e-mails, please. 5. Each city may submit nominees in multiple catego- ries; however, only one nomination per city per award category can be accepted. 6. Winners from the previous Florida Cities of Excel- lence Awards programs are not eligible to be nominated in the same category they previously won, but they may be nominated for other categories. 7. The nomination material for the Mayor of the Year, Councilmember of the Year, City Employee of the Year, City Manager of the Year, City Clerk of the Year, City Attorney of the Year, City Finance Official of the Year, and City Citizen of the Year categories should reflect the nominees' exemplary efforts and service during the prior year only (not for lifetime achievement). 8. Please submit one original nomination packet and eight copies (including supportive information). Please do not staple nomination packets or use presentation folders. 9. Narratives should be typed (or printed in black ink) double-spaced on white 8-1 /2" x 1 1 "paper. No more than 1,200 words. Please include a word count. 10. Supportive material is limited to 10 8-1 /2" x 1 1" pages (single-sided only). 1 1. The judges reserve the right not to award a winner in every category. 12. Finalists will be announced in early October 2008, and the awards will be presented on Friday, November 21, 2008, at the Hyatt Regency Orlando International Airport Hotel during the Awards Luncheon. 13. Following the announcement of finalists in early October, the contact person listed on the Nomination Form will be asked to send a color photograph (either hard copy or digital) of the finalist, along with a 50 word or less summary of the narrative (100 words for the Mayor of the Year and Florida City of Excellence Award finalists). This information will be used in League publications and during the Awards Luncheon. In addition, for finalists in the Mayor of the Year and Florida City of Excellence Award categories, the city will submit a video presentation that will be featured at the awards ceremony. For more information, call the Florida League of Cities at (850) 222-9684. Florida Cities of Excellence Award brochures are also available online at www.flcities.com under "News and Hot Links." A list of 2007 finalists' and winners' narratives is avail- able online at www.flcities.com/muni_winners.asp. 2008 Florida Cities of Excellence Awards Program /Nomination Form Category (Please check one) See Award Criteria for more information. Please print or type. One nomination per page. 0 FLORIDA CITY OF EXCELLENCE AWARD Name of Municipality Nominated Nominated by (Name of City/Town/Village) CITY SPIRIT AWARD Name of Municipality Nominated Nominated Project Nominated by (Name of City/Town/Village) MAYOR OF THE YEAR Name of Individual Nominated Nominated by (Name of City/Town/Village) COUNCIL MEMBER OF THE YEAR Name of Individual Nominated Nominated by (Name of City/Town/Village) CITY EMPLOYEE OF THE YEAR Name of Individual Nominated Title Nominated by CITY MANAGER OF THE YEAR Name of Individual Nominated Nominated by (Name of City/Town/Village) (Name of City/Town/Village) CITY CLERK OF THE YEAR Name of Individual Nominated Nominated by CITY ATTORNEY OF THE YEAR Name of Individual Nominated Nominated by (Name of City/Town/Village) (Name of City/Town/Village) 0 CITY FINANCE OFFICIAL (DIRECTOR OR OFFICER) OF THE YEAR Name of Individual Nominated Nominated by (Name of City/Town/Village) 0 CITY CITIZEN OF THE YEAR Name of Individual Nominated Nominated by (Name of City/Town/Village) Department [OVER] ~ ;fit y~'n n .- e. The following person will be the main contact if your city's nominee is selected as a finalist. Please print or type. Name Title Government Address Telephone Number E-mail Address ~kl~~~~~~ ~~~~~~~~~~Q~ Fax This nomination has been voted on and approved by a majority of the city council/commission. Signed City Clerk The judges will use the narrative and supportive information to select the award winners. Nominators/nominees are asked not to contact the judges directly. ~~~~~~~ In the narrative, please be clear and concise, using the Award Criteria to support the selection of your nominee. Please type (or print in black ink), up to 1,200 words, double-spaced on white 8-1 /2" x 1 1 "paper. Please include a word count: Number of words ~~~~~'~~V~ ~~~~~~a~~d~ Up to 10 pages of supportive information (newspaper clippings, photo- graphs, letters from constituents, etc.), on 8-1 /2" x 11" paper (single-sided) may be provided. Please do not include videotapes, DVDs, CDs or Power- Point presentations. Submit nominations by August 11, 2008: Florida League of Cities, Inc. Attn: Florida Cities of Excellence 301 S. Bronough Street, Suite 300 (32301) P.O. Box 1757 Tallahassee, FL 32302-1757