HomeMy WebLinkAbout2008 05 27 Regular 603 Approval of Funding for July 4th Celebration of FreedomCOMMISSION AGENDA
ITEM 603
Consent
Informational
Public Hearing
Re ular X
May 27, 2008 ~ L~._.......
Special Meeting Mgr. / Dept.
Authorization
REQUEST: Parks and Recreation requests that the City Commission reconsider approval
and funding the July 4 Celebration of Freedom on a reduced smaller scale.
PURPOSE: This agenda item is needed for the City Commission to consider if it wishes a
reduced smaller scale July 4 Celebration of Freedom.
CONSIDERATIONS:
• At the April 14, 2008 City Commission meeting, the City Commission approved forgoing
any spending for all community or Town Center events for which there are not offsetting
dollar for dollar donations or sponsorships, including the July 4 Celebration of Freedom.
• Parks and Recreation staff has received several requests from the public, Rotary Club,
vendors, and also received a sponsorship check for $4,000 for the Celebration of
Freedom. Parks and Recreation believes it still can raise an additional $5,000 in
vendors/booth sales.
• If desired, staff could also charge a $1.00 per person event fee to Central Winds Park to
help cover the expenses. Additionally, we believe we can raise $10,000 in donations.
SMALL SCALE BUDGET
DESCRIPTION COST
Firework Display (20 minutes) $15,000
Small Stage and Audio $ 5,000
Police (OT) $20,000
Fire (OT) $ 3,000
Parks and Recreation (OT) $ 1,000
Public Works (OT) $ 1,000
Restrooms (2 Trailors, Portalets) $ 3,500
Security Items (Barricades, Fences, Cones) $ 4,000
Light Towers (35) $ 4,500
Traffic Control (Sign Boards) $ 1,000
TOTAL $58,000
Agenda Item Regular 603
May 27, 2008
Page 2
• The following would not be done: Professional staging and personnel; national
entertainment; weather insurance; advertising; bus transportation; generators; and misc.
FUNDING:
$33,000 Community Events 54800-90100
$25,000 Overtime Budgets 51214
RECOMMENDATIONS:
It is recommended that the City Commission consider approval of a reduced smaller scale
July 4 Celebration of Freedom.
ATTACHMENTS:
COMMISSION ACTION: