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HomeMy WebLinkAbout_2005 06 09 City Commission Workshop Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP JUNE 9, 2005 CALL TO ORDER The Workshop of Thursday, June 9, 2005 of the City Commission was called to order by Mayor John F. Bush at 5:11 p.m. in the Commission Chambers ofthe Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). ROLL CALL: Mayor John F. Bush, present Deputy Mayor Michael S. Blake, present Commissioner Robert S. Miller, present Commissioner Donald A. Gilmore, present Commissioner Sally McGinnis, present Commissioner Joanne M. Krebs, present City Manager Ronald W. McLemore, present City Attorney Anthony A. Garganese, absent A moment of silence was followed by the Pledge of Allegiance. INFORMATIONAL AGENDA INFORMATIONAL 300. Office Of The City Manager Budget Review. City Manager Ronald W. Manager McLemore presented his introductory comments. Deputy Mayor Michael S. Blake said, "Weare not able to use that quarter mil for anything other than that Bond." Manager McLemore said, "No Sir." Deputy Mayor Blake then said, "If we pay that Bond off faster, it creates no additional revenue for faster development of the Park, or maintenance or upkeep operations, anything else, right?" Manager McLemore responded, "No - get rid of it or you pay the debt." With discussion on the interest rate, Deputy Mayor Blake noted, "I know you will have to come back to us on all of this, but my quick opinion on this is very simply - let's make that number as low as it can be and draw up that payment for as long as it can go." Manager McLemore then said, "We'll try to get you a little more information." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - JUNE 9, 2005 PAGE20F7 Mayor Bush summarized that "What the Manager and Mr. Blake are talking about here is - leaving the Debt Service Millage, letting it reduce to the .1393 that Ron [McLemore] has recommended, which would stretch the payments - would not shorten the terms of the Bonds." Deputy Mayor Blake said to Manager McLemore, "Under 'Development Services', you and I had a meeting and I asked you for a full analysis of that Fund, operationally, how it started, where we got to where we are, and what the issues are; but I haven't seen that yet." Manager McLemore said, "We are doing that anyhow and - we'll really dissect that. " Discussion. Regarding the planned City Hall expansion, Manager McLemore remarked, "We're going to come back to you with a firm recommendation on that and what it would cost." Further discussion. Tape IISide B Deputy Mayor Blake was recognized in honor of his Birthday. Mayor Bush called a Recess at 6:06 p.m. The Workshop was called back to order at 6:20 p.m. Regarding possibly raising the Millage rate, Commissioner Robert S. Miller said "What we are really talking about here is - getting ahead of this and making what we think could really be good as opposed to what the Developer is going to present to us." Manager McLemore noted, "Your question was, is that a function of a lack of Staff." Commissioner Miller then said, "I would like to hear more about this from you soon, and if it is Staff related I would like you to make sure you think about it." Commissioner Joanne M. Krebs said, "I would like to hear about it too." Mayor Bush said, "I think that might be something Commissioners should bring up under their Seats at the next Regular Meeting." Commissioner Sally McGinnis suggested that regarding the Developer's marketing efforts, "I would also like to know what they are doing, what their plan is." Discussion CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - JUNE 9, 2005 PAGE30F7 As noted on page A-12, Deputy Mayor Blake said, "It shows a nine percent (9%) decline overall in spending, but wouldn't it be sort of realistic to look at the [20]'05 budget, taking out the extraordinary item of the Hurricanes, at some level?" Ms. Kelly Balagia, Budget Analyst, Finance Department stated, "Yes." Mayor Bush asked, "Is that a request the rest of the Commission would like to see?" No objections were noted. Commissioner McGinnis said, "Yes." Mayor Bush said to Ms. Balagia, "You can do that." Ms. Balagia agreed and stated, "Okay, sure." Deputy Mayor Blake commented - "Real number to real numbers." Furthermore, Deputy Mayor Blake noted, "Just adjust the revised Budget for extraordinary items." Commissioner Gilmore suggested, "A separate Line Item for that." Manager McLemore added, "We can do that." Information Services Department: Ms. Joanne Dalka, Director, Information Services Department addressed the City Commission on her proposed Budget. With discussion on back-up Ethernet connections and routing, Commissioner Donald A. Gilmore suggested, "I would suggest that any routing - that we do not have duplication in any plan in that route - that you have a loop." Ms. Dalka said, "I could check on that." Regarding the pricing and routing, Commissioner Krebs said, "Kudos to Joanne [Dalka]." Mayor Bush then said to Ms. Dalka, "Is there anything in your Budget around the Wireless initiative the Commission has been looking into?" Ms. Dalka responded, "No, not until a decision is made, and at that time, we will adjust the Budget." Mayor Bush then asked, "Are we going to have information in time to make a decision?" Ms. Dalka stated, "Yes, definitely." Discussion ensued on Records Management and the implementation of the Laserfiche system. Additional discussion. Page 2/Side A Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - JUNE 9, 2005 PAGE40F7 Parks and Recreation Department: Mr. Chuck Pula, Director, Parks and Recreation Department reviewed his proposed Budget with the City Commission. Discussion. Regarding the Senior Center, Commissioner Krebs noted, "I noticed they have computers there. Are they hooked up to the Internet? Do they know how to use the computers?" Commissioner McGinnis mentioned, "The last time I asked, they didn't have Internet." Mr. Pula stated, "They do now - they have had it." Commissioner McGinnis asked Mr. Pula, "Would you check on that." Commissioner Krebs added, "Can you check?" Further discussion. Tape 2/Side B Discussion ensued on Special Events, specifically the Concerts, to which Deputy Mayor Blake suggested, "Bring it back to us with - some additional flexibility and the ability to throw another thing in here." Deputy Mayor Blake also suggested planning and "Be inventive and think of something different." Mr. Pula stated, "We'll find it." Further discussion. Splash pads was the issue discussed next, to which Commissioner Krebs stated, "Is there any money in the Budget for - or have you figured any money in the Budget for - screen shading of some sort at some of these Parks and especially over at the Splash Park?" Commissioner Krebs further explained, "They look like sails almost, and they are put up in different directions and it is used for shade." Mr. Pula said, "I'd be glad - to look into that further and see what we can do." Commissioner Krebs added, "Please do." Commissioner Miller spoke of Swimming Pools and such and stated, "We need to have Splash Pads in all of our Parks." Commissioner Miller added, "I think it is a real asset and I think we need more of them; and if you need one (1) person for each Park, then I think we need to give Mr. Pula one (1) person for each one of these [Splash] Pads we put in." Next, Commissioner McGinnis noted, "I have had probably more requests around the Dog Park and I have relayed some of those to you and you have been helpful, but I have had so many people ask for covering at the Dog Park." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - JUNE 9, 2005 PAGE50F7 Swimming Pools and Pavilions were discussed next. Regarding Torcaso Park, Deputy Mayor Blake inquired, "How much would it cost to build a Pavilion three (3) times that size, and is there a space to do that?" Mr. Pula responded, "We'd need to check." Deputy Mayor Blake said referring to Manager McLemore, "He will come back with a laundry list of all these things with cost estimates and everything." Mayor Bush noted, "I think the Commission is in agreement with the shade issue." Commissioner Krebs said, "Yes." Mayor Bush then said, "Is there anybody who disagrees with this?" Commissioner McGinnis said, "No." Deputy Mayor Blake commented, "I believe there ought to be shade." Mayor Bush then summarized that "Shade should exist in the Parks." Mayor Bush said, "What about the Pavilion - the Commission all in agreement?" Commissioner Krebs said, "Yes." Commissioner McGinnis remarked, "I would like to see that explored. I would like to have - all the figures on it." Mayor Bush summarized, "Pavilion and shade." Commissioner Miller stated, "And more Splash Pads." Commissioner Krebs said, "I would like to see what the cost of - Splash Pads would be." Commissioner Gilmore noted, "Splash Pads." Mayor Bush then said, "I think there is consensus on looking at the cost of additional Splash Pads." With discussion on the quantity the Commission was thinking about, Mayor Bush suggested, "This may be something that we may try to build one (1) a year, or something like that." Deputy Mayor Blake remarked, "Or one (1) at a time, and see where it goes." Commissioner Gilmore added, "I think it needs to be a long range project." Mayor Bush noted, "I think so too." Mayor Bush called a Recess at 8: 17 p.m. The Workshop reconvened at 8:31 p.m. Police Department: Chief of Police Daniel J. Kerr reviewed his proposed Budget with the City Commission. Discussion. Tape 3/Side A Further discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - JUNE 9, 2005 PAGE 6 OF 7 Finance Department: Ms. Michelle Greco, Director, Finance Department addressed the City Commission on her proposed Budget. Discussion. The City's Water Leak Policy was discussed next. With discussion, Commissioner Krebs said to Ms. Greco, "If you suspect a leak, you leave a note - so you are expecting a leak that ifthere is that imbalance so to speak of what was - normally - what it is now, when the reading was taken - if there is that big difference, you just automatically suspect a leak? Is that correct?" Ms. Greco spoke of meters and said, "There are other indicators that would kind of lead us down that path as to if you might have a leak or not. I'm pretty sure - but I will check on that and let you all know, but I'm pretty sure that - if we suspect a Leak, I think we let the customer know." Commissioner McGinnis mentioned a meter she was monitoring and said, "It is not moving." Ms. Greco noted, "I will check on that." Discussion. With discussion on Meter Readers, Commissioner Miller mentioned individuals he thought were Meter Readers who not wearing identifying shirts. Manager McLemore said, "I need to check on that." Office Of The City Clerk: Ms. Andrea Lorenzo-Luaces, City Clerk reviewed this Budget with the City Commission. City Commission: Discussion ensued on what the Commissioners with the City of Kissimmee are paid. Tape 3/Side B Members of the City Commission asked that supplies be provided for them m the Mayor's office. With further discussion on what other Commissioners are paid, and a possible increase for this City Commission, Commissioner Krebs said, "When was the last time the Commission got any kind of increase?" Commissioner Krebs added, "I think we should look into that." Manager McLemore spoke of information that the Florida League of Cities has related to this issue. Commissioner Krebs noted, "Please include Kissimmee." Deputy Mayor Blake added, "Please include Kissimmee - and Apopka." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION WORKSHOP - JUNE 9, 2005 PAGE 7 OF 7 With further discussion, Mayor Bush remarked, "I think the Commission is considering an increase - for the Commissioners and the Mayor would be appropriate to be considered - something within reason. And, I don't know if we need a Survey of the other cities." Discussion. Commissioner McGinnis said, "I do think an increase is relevant." Manager McLemore stated, "The question is whether you want - someone to give you an opinion that would - settle this issue, or do you want to leave it alone." Commissioner McGinnis remarked, "I am happy to leave it alone - on the tax" issue," Furthermore, Deputy Mayor Blake noted, "Why don't we just bring this up - at Monday night's Meeting." Commissioner McGinnis commented, "Okay." Mayor Bush also stated, "Okay." Regarding the next Budget discussion, Deputy Mayor Blake said, "Monday, we will have to set the next Budget Meeting." Additionally, Mayor Bush suggested to the City Commission "Why doesn't everybody look at their calendars, before - Monday night." Commissioner Krebs then said, "When you talked about bringing up this - the Commission's Budget, Non-Salary Expense - do we have it on as an Item, or do you want it to just be brought up under a Seat?" Deputy Mayor Blake noted, "Ideally, I would like to bring it up earlier than later." Commissioner Krebs said, "Exactly." Deputy Mayor Blake then said, "Since the Mayor runs the Agenda, if the Mayor wants to bring it up at anytime, I suppose it probably could be." Mayor Bush stated, "Okay, I will do that." ADJOURNMENT Mayor Bush adjourned the Workshop at 9:59 p.m. RESPECTFULLY SUBMITTED: .\ II ' ~ >i, ~ A LORENZO-LUACES, CMC CLERK