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Home My WebLink About2008 04 14 Regular 603 Piggyback off a FDOT Contract with Middlesex Corporation COMMISSION AGENDA ITEM 603 CONSENT INFORMATIONAL PUBLIC HEARING REGULAR X April 14, 2008 Meeting MGR ~. IDEPT j/Y Authorization REQUEST: Public Works Department requesting authorization to piggyback off a Florida Department of Transportation contract with The Middlesex Corporation for the resurfacing and reconstruction of various City streets. PURPOSE: The purpose of this agenda item is to request authorization to piggyback off of Florida Department of Transportation contract #E-8I24 (resurfacing of SR 528 in Orange County) with The Middlesex Corporation for $1,188,243.70 plus 10% contingency for the resurfacing and reconstruction of various City streets. CONSIDERATIONS: . Staff performed a comprehensive review of all paved City streets in November and December 2007. The review consisted of a field evaluation of current pavement condition on all streets, a review of the available paving history data, and pavement core sample evaluation from selected streets being considered for resurfacing. Streets for resurfacing were selected and ranked based on ride quality, traffic volume, pavement age, and signs of pavement deterioration and/or structural failure. . Based on the pavement review and the available funding, a 3-year pavement master plan was developed, as shown in Exhibit A. The master plan consists of three types of projects: resurfacing, reconstruction, and paving of existing dirt roads in the Ranchlands. Reconstruction refers to the removal and replacement of at least a portion of the existing roadway base in addition to the asphalt surface course. Resurfacing refers to the milling and re-paving (or an overlay) of the existing asphalt surface course. . The 3-year pavement master plan lists projects by fiscal year for construction and funding source, with the two funding sources consisting of the Roadway Improvement Fund #115 (One-Cent Sales Tax) and the Transportation Improvement Fund #104 (Local Option Gas 041408_ COMM _Regular _ 603 _ 2008 _Resurfacing April14,2008 Agenda Item #603 Page 2 of3 Tax). One-Cent Sales Tax funding can be used for roadway reconstruction and paving of existing dirt roads. Local Option Gas Tax funding is used for resurfacing projects. . The 3-year pavement master plan breaks down the One-Cent Sales Tax projects into "special projects" and "non-special projects." The special projects are major capital projects that are performed as stand-alone projects, whereas the remainder of One-Cent Sales Tax projects can be combined with other paving projects and completed as a part of the City's normal annual resurfacing program. The "Special Projects" consist of the following with the status of each project as noted: o Winter Springs Boulevard - scheduled for construction this year o Wade Street - design this year with construction next year in a potential partnership with FDOT for improvements to SR 419 at Wade Street o Paving of dirt roads in the Ranchlands - scheduled in FY 08-09 and 09-10 . Based on the 3-year master plan, the FY 2007-08 paving projects proposed for funding with this agenda item include the following streets, with additional detail provided in Exhibit B: o Winding Hollow subdivision - Winding Hollow Blvd, Twelve Oaks, Saddlewood Lane north of Twelve Oaks, Timberwilde Avenue north of Twelve Oaks o Eagle Nest Circle - north half o Lancewood Drive o Temple Way I Lido Road o S. Alderwood Street I Cedarwood Court o Vistawilla Drive - from SR 434 to Tuskawilla entrance sign o Davenport Glen subdivision - Warrington Street from Tiverton to Warrington Court, Stockport Street from Warrington to power easement, Davenport Way/Court, and Galway Court o Oak Road o Northern Way - from Winter Springs Boulevard to Howell Creek bridge PIGGYBACK CONTRACT INFORMATION: . Florida Department of Transportation (FDOT) contract #E8124 for the Resurfacing of SR 528 from milepost 0.0 to 3.954 was competitively bid in June 2007 and the project is currently in progress. The Middlesex Corporation was the lowest responsive bidder at a total bid price of approximately $5.6 million. Three other major local paving companies bid the project, including AP AC-Southeast, Ranger Construction, and Hubbard Construction (Orlando Paving Company). The next lowest bid was approximately $6.6 million. . Staff performed a detailed comparison of the pay items in the City Street Resurfacing Project with the corresponding pay items in FDOT contract #E8124. Staffhas concluded that the terms and scope of the City's proposed agreement with The Middlesex Corporation for City Street Resurfacing would be substantially the same as the terms and April 14,2008 Agenda Item #603 Page 3 of3 scope of FDOT contract #E8I24. Specifically, the City's agreement with Middlesex uses the same unit prices for asphalt pavement and milling existing pavement. These two line items represent the primary activities to be performed on the project and constitute 85% of the total proposed contract price ot $1,188,243.70. The remaining 15% of the price consists of mobilization, maintenance of traffic, and clearing and grubbing. These items are incidental to the primary activities on the project and do not represent a significant expansion of the contract terms under FDOT contract #E8I24. FUNDING: The cost of the project is $1,188,243.70, consisting of $1,013,424.70 of reconstruction and $174,819.00 of resurfacing. The $1,013,424.70 for reconstruction is requested to be funded by the Road Improvement Fund, #115 through a line code transfer from line item #115-65000-30055 - Michael Blake Boulevard. This line item has a budget of $1,900,000 and was budgeted based on a required reimbursement after construction of Michael Blake Boulevard as a part of the Town Center Phase IIA and Sonesta Pointe developments. Michael Blake Boulevard will be re-budgeted for FY 08-09 based on ongoing discussions with the developers. The $174,819.00 resurfacing portion of the project is budgeted for FY 07-08 under the Transportation Improvement Fund, line code 104-65000-30075, in the amount of $225,000. RECOMMENDATION: Staff recommends that authorization be given to piggyback off of FDOT contract #E8I24 with The Middlesex Corporation for the resurfacing and reconstruction of various City streets as shown in Exhibit B in the amount of $1,188,243.70 plus a 10% contingency ($118,824.37) for a total authorization of$1,307,068.07, with funding as described above. IMPLEMENTATION SCHEDULE: The scope of work will be completed within 120 days of notice to proceed. ATTACHMENTS: 1. Exhibit A - 3- Y ear Pavement Master Plan 2. Exhibit B - FY 2007-08 Project List 3. Exhibit C - Bid from The Middlesex Corporation dated April 4, 2008 COMMISSION ACTION: EXHIBIT A 3-Year Paving Master Plan FY 2007-08 through 2009-10 Cost! Funding Source One-Cent One-Cent Sales Tax Sales Tax Local Option Year Project Project Type (Special Project) (Non-Special) Gas Tax Total FY 2007-08 Winter Sorinas Boulevard - Arrowhead to City Limits Resurface and Reconstruct $1,500,000 $0 $0 $1 500000 Wade Street - SR 419 to Old Sanford Oviedo Road (Desion) Reconstruct, add turn lanes $50 000 $0 $0 $50,000 Windina Hollow Blvd, Twelve Oaks Saddlewood, Timberwilde Reconstruct $0 $361.493 $0 $361,493 Eaale Nest Circle - North Half Resurface and Reconstruct $0 $231,512 $0 $231 512 Lancewood Drive Resurface $0 $0 $20,163 $20 163 Temole Way! Lido Road Resurface $0 $0 $21,018 $21 018 S. Alderwood St. ! Cedarwood Ct. Resurface $0 $0 $37,363 $37363 Cavuoa Drive Resurface and Reconstruct $0 $62.564 $0 $62 564 Vistawilla Drive Resurface $0 $0 $25.265 $25,265 Davenport Glen - Warrinoton Stockport Davenport Galwav Resurface $0 $0 $36.925 $36 925 Oak Road Resurface $0 $0 $20.967 $20 967 Northern Way - WS Blvd to Howell Creek Bridoe Reconstruct $0 $357,856 $0 $357,856 S. Galloway Ct. Resurface $0 $0 $13,118 $13 118 Total $1,550,000 $1,013,425 $174,819 $2,738,244 FY 2008-09 Wade Street - SR 419 to Old Sanford Oviedo Road (Construction) Reconstruct add turn lanes $450 000 $0 $0 $450,000 North Moss Road Resurface add median $1,300 000 $0 $0 $1 300000 Ranchlands Pavina - Phase I Pave Dirt Roads $700 000 $0 $0 $700,000 Eaale Nest Circle - South Half Resurface and Reconstruct $0 $111719 $0 $111719 Antelooe Trail! Swan St. Resurface $0 $0 $78,837 $78 837 Sorinaview Ct. Resurface $0 $0 $18,707 $18 707 Buttonwood Ave. ! Doawood Ct. Resurface $0 $0 $53,183 $53,183 Total $2,450,000 $111,719 $150,727 $2,712,446 FY 2009-10 Ranchlands Pavina - Phase II Pave Dirt Roads $700,000 $0 $0 $700,000 Greenbriar Lane Resurface $0 $0 $114,912 $114,912 Glen Eaale - Winasoan, Nature, Overlook, Forest View, Golf Pt Resurface $0 $100,590 $0 $100590 Total $700,000 $100,590 $114,912 $915,502 Three-Year Total $4,700,000 $1 ,225,734 $440,458 $6,366,192 EXHIBIT B FY 2007-08 Street Resurfacing and Reconstruction Project List FY 2007-08 Proiect List Cost I Funding Source Local One-Cent Option Proiect Proiect Type Sales Tax Gas Tax Total Reconstruct WH Blvd from bridge to 12 Oaks, 12 Winding Hollow Blvd, Twelve Oaks, Saddlewood, Oaks, Saddlewood Lane north of 12 Oaks, Timberwilde Timberwilde Ave north of 12 Oaks $361,493 $0 $361 ,493 EaQle Nest Circle - North Half Resurface and Reconstruct North Half of Loop $231,512 $0 $231,512 Lancewood Drive Resurface $0 $20,163 $20,163 Temple Wav I Lido Road Resurface $0 $21,018 $21,018 S. Alderwood St.1 Cedarwood Ct. Resurface $0 $37,363 $37,363 Reconstruct 1000 LF from Owasco Street Cayuga Drive 'northbound only); Resurface southbound $62,564 $0 $62,564 Resurface from 434 to just before Tuskawilla Vistawilla Drive siQn $0 $25,265 $25,265 Resurface Warrington St. from Tiverton through Warrington Ct; Stockport St from Warrington to Davenport Glen - Warrington, Stockport, power easement; Davenport Way/Ct; and Davenport, Galway Galway Ct. $0 $36,925 $36,925 Oak Road Resurface $0 $20,967 $20,967 Reconstruct 2880 LF from Winter Springs Blvd to Northern Way - WS Blvd to Howell Creek BridQe Howell Creek Bridae $357,856 $0 $357,856 S. Galloway Ct. Resurface $0 $13,118 $13,118 Total $1,013,425 $174,819 $1,188,243 ~ City Of Winter Springs 1126 East S.R 434 Winter Springs, FL 32708 4/04/08 Attn: Brian Fields, P.E. City Engineer RE: Winter Springs Misc. Streets Piggy Back Contract. Brian, Per our conversation The Middlesex Corporation has a contract with the Florida Department of transportation on SR 528. The FDOT contract number is E8124. Please find enclosed copy of this contract. We feel that the contract items and pricing will allow The City of Winter Springs and The Middlesex Corp. to perform all work previously discussed piggy backing this contract. Please find below description of contract items and contract pricing attached to your proposed quantities. * Denotes The City of Winter Springs items. 101-1 Mobilization * 104-99 Erosion Protection *Payment and Performance Bond 1 LS $8,500.00 102-1 Maintenance of Traffic * 1 02-1 Maintenance of traffic 1 LS $11,000.00 *110-1-1 Clearing and Grubbing 1 LS $157,700.00 *160-99 Proof Rolling and Compaction * 160-100 removal and replacement of Sub base 327-70-13 Milling of Existing Asphalt (1 %" AVG) 26497 SYx $2.10 = $55,643.70 *Milling of Existing Asphalt (1 %" A VG) 334-1-12 Superpave Asphalt Traffic B *285-709 Optional base Group # 9 @ 5.5" *334-1-12 Super pave Asphalt SP 12.5 11240 TN x $85.00 = $955.400.00 $1,188,243.70 This Proposal includes a (1) one year warranty on workmanship and materials. Thank youh dJ.~;& Kirk Pettengill Estimator/Project Manager Cc: 1M File 10801 Cosmonaut Blvd., Orlando, FL 32824 · (407) 206-0077 · (407) 206-3559 (FAX) Affirmative ActionlEqual Opportunity Employer