HomeMy WebLinkAbout2008 02 25 Consent 209 Approval of Contractual Agreement with Pegasus EngineeringCOMMISSION AGENDA
ITEM 209
February 25, 2008
Meeting
CONSENT X
INFORMATIONAL
PUBLIC HEARING
REGULAR
MGR ~ ~ /DEPT ~~%`
~ /
Authorization
REQUEST: Public Works Department requesting authorization to enter into a
contractual agreement with Pegasus Engineering to provide professional
engineering services for the Northern Way /Shetland Avenue Sidewalk
Project.
PURPOSE: The purpose of this agenda item is to request authorization to enter into a
contractual agreement with Pegasus Engineering to provide professional
engineering services for the Northern Way /Shetland Avenue Sidewalk Project at
a cost of $12,525.60.
CONSIDERATIONS:
• At the November 26, 2007 City Commission meeting, the Commission directed staff to
proceed with sidewalks on the south side of Northern Way from Howell Creek Drive to
Shetland Avenue, and on the west side of Shetland Avenue from Northern Way to Citrus
Road.
• The proposed Northern Way and Shetland Avenue sidewalks are approved for funding by
Seminole County by Interlocal Agreement with the City. The County's funding covers
both design and construction.
• The project design is approximately 90% complete, based on design work previously
completed by Seminole County in 2005. The design needs to be updated to incorporate
input received from the abutting residents, changes in field conditions, and City staff
review comments.
022508_COMM_Consent_209_Sidewalk Design Consulting Services
February 25, 2008
Agenda Item #209
Page 2 of 2
• The proposed scope of services is attached as Exhibit A. This agenda item is requesting
City Commission approval for Phase 1, consisting of the design and permitting portions
of the project. Phase 2 consists of the post-design services and is not part of this request.
IMPLEMENTATION:
The project schedule is as follows:
• Feb 2008: Complete onsite meetings with individual residents to go over design
preferences and potential construction issues
• March 2008: Pegasus Engineering to finalize design and prepare bid package
• Apri12008: City Commission and Seminole County approval of final design
• May 2008: Bidding
• June 2008: Award Construction Contract
• July-Oct 2008: Construction
FUNDING:
The funding source for this $12,525.60 project is the Roadway Improvement
Fund, #115. In accordance with the City's Interlocal Agreement with Seminole County,
the County will reimburse the City the full $12,525.60 upon design completion and the
County's approval.
RECOMMENDATION:
Staff recommends that authorization be granted to enter into a contractual
agreement with Pegasus Engineering to provide professional engineering services for the
Northern Way /Shetland Avenue Sidewalk Project at a cost of $12,525.60, payable from
the Stormwater Engineering Fund, #115.
ATTACHMENTS:
1. Exhibit A -Scope of Services
COMMISSION ACTION:
022508_COMM_Consent_209_Sidewalk Design Consulting Services
~E!,t~'c'"~,~i'11,+5 Exhibit A
~n+srru~~~r~nr~
February 13, 2008 P-8008
MK-03
Mr. Brian Fields, P.E.
City Engineer
City of Winter Springs
1126 E. State Road 434
Winter Springs, Florida 32708
RE: Northern Way Sidewalk Project
Proposal for Professional Engineering Services
Dear Mr. Fields:
Pegasus Engineering, LLC (PE) is pleased to present this proposal for professional engineering
design, and post design services for the Northern Way Sidewalk project. The proposed
improvements include construction of new 5-foot concrete sidewalk on Northern Way from
Howell Creek Drive to Shetland Avenue and on Shetland Ave from the City limits to Northern
Way. The scopes of services is based on utilizing existing plans previously prepared for
Seminole County for this project and update the design based on feedback from the residents and
City staff direction.
SCOPE OF SERVICES
Phase 1: Design, Update Construction Plans Preparation and Permitting
1. Field review existing conditions to validate existing information. The cost of
additional topographic survey is not included in this proposal.
2. Update construction plans based on feedback from residents and staff direction. The
anticipated revisions will consist of realigning the proposed sidewalk at specific
locations, construction of new driveways, retaining walls, and modifications to
existing drainage structures.
3. Prepare construction plans for section of sidewalk only within City limits.
4. Revise and update construction quantities and cost estimate.
5. This proposal is based on a SJRWMD permit exemption.
Phase 2: Post Design Services
1. Review shop drawings and calculations.
2. Respond to "request for information" during construction.
;,~r~ctic. ~lr~ 5c~ftatirans°<
~ I'e~t t~~te F~caau' 4~4, :~ ~~, Wirrt~r 5~,~:~r~s. FL 7t~8 ~ 4f~i-992-~~.60 • ~~ X07-~~-:Z
Mr. Brian Fields, P.E. P-8008
February 13, 2008
Page 2
3. Assist in resolving any construction related issues.
4. Attend on-site meetings to discuss construction progress.
SCHEDULE
A ninety (90) day project schedule is anticipated to complete the construction drawings and a
one-hundred eighty (180) day project schedule is anticipated to complete the construction of this
project.
PROFESSIONAL FEES
Phase 1: Design, Update Construction Plans Preparation and Permitting $12,525.60
Phase 2: Post Design Services $8,078.40
TOTAL $20,604.00
The attached sheet provides a breakdown of the staffliours and fees.
We appreciate the opportunity to submit this proposal and look forward to working with you. If
you have any questions, please contact me.
Very truly yours,
PEGASUS ENGINEERING, LLC
Juan Fong, Jr., P.E.
Project Manager/Principal
Attachment
G:~Proposa1s~2008~P-8008r1.doc
Mr. Brian Fields, P.E.
January 31, 2008
Page 3
P-8004
City of Winter Springs
Northern Way and Shetland Ave nue Sidewalk Project
PE Manhour and Fee Estimate
Design, Construction Plans Preparation and Permittin s~
Project Project CADD W.P/ Total Total
ITEM Manager Engineer Tech. Secretary Hours Cost
RATES $100.00 $80.00 $60.00 $40.00
Field Reviews and 4 6 6 2 16 $1,200.00
Meetings
Construction Plans Update 26 44 26 10 106 $8,080.00
Cost Estimate 6 10 6 4 26 $1,920.00
Quality Control 6 6 0 0 12 $1,080.00
/Constructability Review
SUBTOTAL 42 66 36 16 160 $12,280.00
Direct Reimbursables
$245.60
TOTAL: $12,525.60
Post Design Services
ITEM Project
Manager Project
Engineer CADD
Tech. W.P/
Secretary Total
Hours Total
Cost
RATES $100.00 $80.00 $60.00 $40.00
Post Design Services 60 20 0 8 88 $7920.00
Direct Reimbursables
TOTAL: $158.40
$8,0?8.40