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HomeMy WebLinkAbout1993 08 16 City Commission Workshop Minutes . . . WORKSHOP MEETING CITY COMMISSION CITY OF WINTER SPRINGS AUGUST 16, 1993 The Workshop Meeting was called to order by Deputy Mayor John V. Torcaso at 7:00 p. m. Roll Call: Mayor Philip A. Kulbes, absent Deputy Mayor John V. Torcaso, present City Manager John Govoruhk, present Commissioners: Don Jonas, present John Langellotti, present Terri Donnelly, present Cindy Kaehler, present Discussion of Fiscal Year 1993-94 Budget: The Commission Budget was reviewed. Contributions were increased $2,300 for the Youth Soccer which was taken out of Community Development. Commissioner Langellotti said he would like to know who does the money go to that is allocated to the Federa- tion of Senior Citizens. He said he would rather see it go to a service that is to service the residents of Winter Springs. The Winter Springs Art Festival was discussed. Commissioner Kaehler said she would like to have the Rotary Club make a presentation to the Commission to see what the benefits are to both the City and the Rotary Club. Manager Govoruhk explained the Staff is in the process of putting a permit together for any function to pay for police, fire, rescue services. The City Manager's budget was reviewed. There was a reduction of $1,337 from last year. No changes were made. The City Clerk's Budget was reviewed. Under regular salaries the position for the receptionist was included along with the Deputy Clerk. On Page 11 Comprehensive Planning Budget was decreased $15,000 in salaries. Commissioner Langellotti questioned legal fees. Harry Martin explained as of July $97,000 has been paid. Commissioner Jonas asked about printing expense. Harry Martin explained the increase was due to the election printing from the General Government Budget. Telephone has also been added to the City Clerk's Budget. Commissioner Langellotti asked if the general insurance includes the proposed increase. Finance Director explained with the bill that we just received today, the general insurance will cost us about $152,000 this next year. The consensus of the Commission was to have an audit of our insurance. Under current budget General Insurance the figure of $180,000 is to be deleted. Commissioner Kaehler asked about the $6,000 Monthly Retainer and the added $15,000 in other legal services. Mr. Martin explained through July we have already paid $97,000 and we just received a statement for seven or eight thousand dollars more. . . . Workshop Meeting, City Commission, August 16, 1993 Page 2 The Finance Department Budget was reviewed. Other Equipment $7,000 was discussed. The Finance Director explained he had asked for a high speed printer to print the utility bills. Currently it takes 7 to 12 hours to print the utility bills and a new high speed printer could reduce that down to 2 to 5 hours. Commissioner Kaehler said we need a laser printer and she said the Purchasing Department could piggyback and get an adequate laser printer for $2,000. The Personnel Department was reviewed. No changes were made. The Comprehensive Planning Department Budget was reviewed. Utility Services in the amount of $16,000 was put into the Purchasing Department Budget. Mr. Martin explained the Purchasing Department oversees the maintenance of the City Hall and the expenses related to it. Commissioner Kaehler said she would like to reserve comment on several things, and the Comprehensive Planning Department is one that she would like to reserve comment for the end. The Purchasing Department Budget was reviewed. Line Code 4661 Repairs & Maintenance City Hall $12,000 was added to this Department from Public Works. Current Budget should read O. Under salaries are included the salaries of the janitor services which is now under the Purchasing Department. Manager Govoruhk explained they will be under a different classification when the reorganization takes place. The Information Services Department Budget was reviewed. Manager Govoruhk explained it is not a new position but is breaking out from the Planning Department. This is for repairs, maintenance, operating supplies and Jeanine Porter would be in that Department. She would be responsible for all repairs, maintenance for all computers throughout the entire City. Commissioner Kaehler said she wanted to reserve comment on this Budget also. The Engineering Department was reviewed. Operating Supplies were discussed. Commissioner Jonas said two years ago the Commission requested explanation of what was being asked for and the cost. Commissioner Kaehler also noted that other equipment was not explained. Commissioner Kaehler said she wanted to reserve comment on this Budget also. The Land Development Budget was discussed. The merit system was discussed. No changes were made. The Police Department Budget was discussed. Manager Govoruhk explained the new City doctor will be Dr. Grahm. Line Code 6412 Computer Programs New/Update and Line Code 5430 Employee Development were discussed. No changes were made. Deputy Mayor Torcaso called a recess at 8:15 p. m. and called the meeting back to order at 8:20 p. m. . . . Workshop Meeting, City Commission, August 16, 1993 Page 3 Mr. Dick Denny, Vice Chairman of the BOWS Board spoke to the Commission. He said the Board received a notice from Harry Martin to the effect that the arbor fees which had been allocated to the BOWS Board had accumulated to $3,825, and that if the money was not used by the end of this year, it would go to the General Fund. Mr. Denny said the BOWS Board would like to ask the Commission to make some arrange- ment where this money could continue to accumulate due to the fact that some of the plans that the BOWS Board are working with, state and county, are maybe a year or more out and they have to make plans and allocation of money. The Commission was in agreement to take the funds allocated at the end of the year and reallocate them in the next year's budget for the BOWS Board. The Fire Department Budget was then discussed. Manager Govoruhk explained the Fire Department and Paramedic Budget have been made into one budget. He explained they are asking for three firemen to be spread through the year for a total of $42,537. FICA and the power generator were discussed. The Building Department Budget was discussed. The increase in travel, per diem, employee development and dues and registrations was discussed. The Building Official explained because of the new state mandated certifications required, his department will be required to obtain these certifications. Manager Govoruhk said he would not approve four conferences a year for the Building Official to attend, and he said he wanted to have that on the record. Commissioner Jonas asked the Building Official if he anticipates an influx of permits. Mr. Moran said yes he does. Mr. Moran said he did a little research over the past three years. In 1990 total permits issued were 2,052 and the total issued so far this year has been 4,296. New housing starts, single family homes issued in 1990 were 143. This year so far 254; the budget for 1990 was $187,000 and the budget this year is $163,000 which is a decrease of 17%. The increase in revenue in 1990 was $160,000 and the increase he predicts for this year is $318.00. The Public Works Department was discussed. The Superintendent of Public Works explained the reason for the decrease in mosquito chemicals. Commissioner Kaehler asked to see in writing the salaries of the Public Works Department. Mr. Spencer explained his department will also be required to obtain certain certifi- cations, and he explained the 1979 dump truck is rusting but the motor is still good and they would like to trade it in and get another truck and have a lift bucket to do tree trimming, put up Christmas decorations, etc. The Recreation Department Budget was discussed. Commissioner Jonas asked why there is a decrease in salaries. Mr. Martin explained he separated the Senior Center and the people who operate the concession stands. Operating supplies and the increase of $17,000 was questioned. Mr. Whitsett explained they have nine more acres to improve, ballfields to build at Trotwood and at Sunshine Park they would like to reroof the building. The $45,000 for other equipment was also questioned. Commissioner Kaehler asked why the increase in Workmen's Compensation costs. Commissioner Kaehler asked that half of the cost of the truck for the Public Works Department be taken out of the Transportation Improvement Fund and half from the General Fund. . . . Workshop Meeting, City Commission, August 16, 1993 Page 4 Discussion followed on the Stormwater Management Fund. Commissioner Kaehler said on page 4 we have the description of revenues and the expenditures match the revenues, but there is a fund balance of $120,000 that carries over and she asked where that came from. Mr. Martin explained the budget had been revised on July 12th and the Commission received their budgets on July 1, so they do not have the current figures. Commissioner Kaehler suggested that the Commission needs to have the revised pages and also she wanted spelled out from the departments their request for other equipment. Deputy Mayor Torcaso called a Workshop Meeting for August 25, 1993 at 7:00 p. m. on the Budget. Commissioner Kaehler said part of her problem with government is its top heaviness. She said the way she looks at this, we are running a business and there is only so much we can charge the consumer for the services we offer to give them. She said she thinks we are going to need to cut some staff positions. She said there are some people that she would rather not have to do this to because it does effect their positions; however, if she does not do what she needs to do she said she is not doing her job and she takes this job very seriously. She said for the next meeting she will have in writing some of her suggestions. She said we have a responsibility and we are going to have to live up to our responsibility. Deputy Mayor Torcaso called a Workshop Meeting for August 25, 1993 at 7:00 p. m. Meeting was adjourned 10:00 p. m. Respectfully submitted, Mary T. Norton, City Clerk