HomeMy WebLinkAbout1992 06 01 Workshop
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A PRESENTATION BY:
DR. ALLAN L. LANG
NAVAL TRAINING SYSTEMS CENTER
ORLANDO, FLORIDA
JUNE 1992
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CITY OF WINTER SPRINGS
COMPUTER SYSYTEMS ANALYSIS
. SYSTEM ANALYSIS REQUEST
COMMISSIONER JONAS, CITY MANAGER ROZANSKY
COMPLETION DATE BY JUNE 1992
NAVY SPONSORED
. TASKING
- ARE WE MAKING GOOD USE OF OUR ADP ASSETS?
- SHOULD WE BE DOING THINGS DIFFERENTLY?
- ARE WE SPENDING TOO MUCH MONEY ON ADP?
- WHAT CAN WE (COMMISSIONERS) DO TO GET THE
EMPLOYEES THE EQUIPMENT THEY NEED.
(WITHOUT BUYING A CADillAC)
"SOMETIMES WERE ARE NOT REAL SURE THEY NEED All THIS
STUFF"
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GENERAL APPROACH
. KICKOFF MEETING
ROZANSKY, KERN
. DIRECTORS INTERVIEWS
MET WITH EACH DIRECTOR AND
DESIGNATED REPRESENTATIVES
. FACILITIES VISITS
WATER SEWER (WEST), PUBLIC WORKS (WEST)
PARKS AND RECREATION, FIRE DEPARTMENT (WEST)
CITY HALL (EAST AND WEST)
. VENDOR INTERVIEWS
NOVELL, ADP, IBM, SYNOPTICS
. PREBRIEF TO MANAGEMENT ON FINDINGS AND
RECOMMENDATIONS
. COMMISSION WORKSHOP
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ANALYSIS TEAM
. NAVY MEMBERS
MANAGEMENT - TOM PEEPLES
NETWORKS - HOWARD DANIELS
ACCOUNTING - JIM TAYLOR
DATA COMMUNICATIONS - RICK GOTTSCHALK
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OVERALL COMMENTS
. NO MAJOR PROBLEMS
. POSITIVE RESPONSIBLE ATTITUDE
. AUTOMATION WELCOMED
. PAST PROVEN SUCCESSES
- COMPUTER AIDED DISPATCH
- ACCOUNTING SYSTEM
. "LETS GET ON WITH IT"
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FINDING 1
. THERE IS AN OVERWELMING NEED FOR AN
INFUSION OF PERSONAL COMPUTERS INTO
MOST EVERY ASPECT OF CITY GOVERNMENT
. NEED - IMMEDIATE
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RECOMMENDATION 1
. PURCHASE 30 PERSONAL COMPUTERS
. SOFT/HARDWARE STANDARDS ARE A MUST
. COMPETITIVE PURCHASES ARE A MUST
. ARRANGE FOR ONSITE TRAINING FOR
MS-DOS FUNDAMENTALS
WORDPERFECT
LOTUS 123
DBASE
LOCAL AREA NETWORKING
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WORKSTATION INVENTORY
CURRENT AND PROPOSED
DEPARTMENT ON-HAND OUTDATED ADD REQUIRED
PD 9 11 8
FIRE 3 0 5
FINANCE 2 6 0
BUILDING 1 2 1
PW 1 0 2
WSWS 3 3 2
ADMIN 2 0 1
CITY CLERK 0 0 1
PERSONNEL 0 1 1
RECREA TION 0 0 2
LAND DEV 0 0 1
ENGINEERING 0 1 1
CITY MANAGER 0 1 2
21 25 28 TOT ALS
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FINDING 2
. EXISTING AND PLANNED COMPUTER RESOURCES
ARE NOT EFFICIENTLY SHARED (UTILIZED), OR
ARE REDUNDANT
. . NEED - COMMENCE WITHIN ONE YEAR
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RECOMMENDATION 2
. BEGIN DESIGN/IMPLEMENTATION PHASE FOR A LOCAL
AREA NETWORK (LAN)
- SEGMENT 1 - IN CITY HALL
- SEGMENT 2 - CONNECTING WEST SIDE OPERATIONS
WSWS, PW, & FIRE DEPARTMENTS
. GOAL IS TO HAVE ALL PC'S, PRINTERS,
ETC. (ALL RESOURCES) TIED TOGETHER
. CITY-WIDE ELECTRONIC MAIL
. SHARED DATA WITH RESTRICTED VIEWS
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RECOMMENDATION 3
. ADP BUDGET NEEDS TO BE CONSOLIDATED
AND CENTRALIZED
- ASSIGN PRIORITIES
- CITY-WIDE MAINTENANCE CONTRACTS
- ALL PROCUREMENTS NEED TO FALL WITHIN
THE CITY'S STRATEGIC PLAN
. COMPETITIVE PROCUREMENTS
. PURCHASING CONTROLS
- INSURE ADP EQUIPMENT/SERVICES/SUPPLIES
ARE BOUGHT WITH RIGHT FUNDS AND
APPROV ALS
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FINDING 4
. THERE ARE SEVERAL IMPORTANT SYSTEMS THAT ARE
IN NEED OF AUTOMATION
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RECOMMENDATION 4
. IMPLEMENT A FIRE DEPARTMENT SYSTEM
. CONVERT EXISTING AUTOMATED, CITY MAP FILES
AND AUTOMATE YOUR CITY MAP FUNCTIONS
. CREATE A SEARCH COMMITTEE AND IMPLEMENT
AN AUTOMATED PERSONNEL SYSTEM
. BUILD THE ABOVE SYSTEMS WITHIN THE LOCAL
AREA NETWORK ENVIRONMENT
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FINDING 5
. THERE IS NO FOCAL POINT FOR INFORMATION
SYSTEMS WITHIN THE CITY
- THERE IS NO OFFICIALLY CHARTERED OFFICE
FOR INFORMATION SYSTEMS
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- THERE IS NO ONE PERSON/GROUP THAT KNOWS
THE CITY'S INFORMATIONAL NEEDS
- EVERYONE IS "ON THEIR OWN"
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RECOMMENDATION 5
. CREATE A NEW DIRECTOR LEVEL POSITION FOR
INFORMATION SYSTEMS
CHARTERED TO:
ADMINISTER THE ADP BUDGET
INSTALLATION OF NEW SYSTEMS
MAINTENANCE OF EXISTING SYSTEMS
USER SUPPORT
TRAINING CURRICULUM
RESPONSIBLE FOR ALL " CITY" DATA
MAINTAINS INFORMATION SYSTEM
STRATEGIC PLAN
· CONTINUE TO MAKE APPROPRIATE USE OF
CONSULTANTS AND CONTRACTORS
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BUDGETING FOR
"NEW STARTS"
. PERSONAL COMPUTERS
PC/AT 386 30 @ $1800 $54,000
LASER PRINTER 4 @ $1500 6,000
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BUDGETING FOR
"NEW STARTS"
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. LOCAL AREA NETWORK
EAST LOCATION
SERVER WITH SOFTWARE
CONCENTRATOR 32 @ 400
INSTALLATION (TWISTED PAIR)
WEST LOCATION
SERVER WITH SOFTWARE
CONCENTRATOR 18 @ 400
INSTALLATION (FIBER OPTICS)
TOTAL
$51,500
$12,000
12,800
5,000
$12,000
7 ,200
2,500
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BUDGETING FOR
"NEW STARTS"
. OFF-THE-SHELF SOFTWARE PRODUCTS
FIRESOFT
OCCUPATIONAL LICENSE
ARBOR PERMITS
DAILY CREW REPORTS
ROAD MAINTENANCE
MOSQUITO CONTROL
VEHICLE MAINTENANCE
BUILDING INSPECTION
CODE ENFORCEMENT
COMPLAINTS
$ 5,000-$1 0,000
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BUDGETING FOR
TRAINING
. COMPUTER TRAINING
INTRODUCTION
MSDOS
WORDPERFECT
LOTUS
DBASE
. 5 COURSES
6 HOURS PER COURSE
30 PEOPLE
$1 0 CONTACT HOUR
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TOTAL $9,000
. OFF-SITE MULTIPLE VENDORS
OPEN TO EMPLOYEES I COMMISSIONERS
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BUDGETING FOR
NEW CITY SYSTEMS
. FIRE DEPARTMENT SYSTEM
FIRESOFT (COT) ON BOARD
WORKSTATIONS, SERVERS, AND LAN CONNECTIONS
INCLUDED IN OTHER EXHIBITS
. CITY MAP
IBM PC 486
CONFIGURED FOR MAPPING $5,000
AUTOCAD/MICRO STATION 2,000
. PERSONNEL SYSTEM NO ESTIMATES
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SUMMARY
PHASE I
· FUNDING FOR CITY-WIDE INFO INFRASTRUCTURE
$135K
. ADP BUDGET REORGANIZATION
· ADP ORGANIZATIONAL STRUCTURE
· 12-16 MONTH DEVELOPMENTAL EFFORT