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HomeMy WebLinkAbout2009 11 09 Consent 209 Consent Approval Of October 26, 2009 Regular City Commission Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING OCTOBER 26, 2009 CALL TO ORDER The Regular Meeting of Monday, October 26, 2009 of the City Commission was called to Order by Mayor John F. Bush at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, present Deputy Mayor Joanne M. Krebs, present Commissioner Jean Hovey, present Commissioner Rick Brown, present Commissioner Gary Bonner, present Commissioner Sally McGinnis, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present A moment of silence was held, followed by the Pledge of Allegiance led by the members of Pack 196. INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department Advising The City Commission Of The Status Of Various Current Planning Projects. No discussion. INFORMATIONAL 101. Public Works Department Stormwater Division Informing The City Commission About The Oak Forest Lake Treatment Program. This Agenda Item was not discussed. "MOTION TO APPROVE" (INFORMATIONAL AGENDA). MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. CITY OF WINTER SPRINGS, FL ORIDA MINUTES CITY COMMISSION REGULAR MEET ING OCTOBER 26, 2009 PAGE 2 OF 16 VOTE: COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. C r e(;abi CONSENT AGENDA *"S CONSENT 200. Community Development Department Urban Beautification Division Requesting Authorization To Increase The City Standard Street Light Base Rate From $13.52 To $14.24 Per Month Pursuant To A Revised Rate Schedule From Progress Energy, Effective July 1, 2009. The Revised Rate Represents An Increase Of $.72 Over The Previous Rate. Discussion followed on communicating with the public and rates. Mr. Steve Richart, Urban Beautification Services Division, Community Development Department explained, "This increase was anticipated in our Budget, however, because of the Zero -Based [Budgeting], January's was not; so, when January comes up, we're going to have to look at what the cost is going to be. We won't know until December." With additional comments on the Budget process, City Manager Kevin L. Smith noted, "If there is an increase in January, it will be unbudgeted and we'd have to approach the Commission for a strategy at that point in time." Further comments. Mayor Bush suggested that the increase be explained to our citizens and added to our Wcbsite. Mr. Richart noted that a communication had gone out to all Progress Energy customers. Mayor Bush then said, "If the Commission doesn't object, I would ask Kevin (Smith) maybe to put something together, and put it out there." Deputy Mayor Joanne M. Krebs stated, "That is fine." Furthermore, Mayor Bush added that we make it clear we are not responsible for the increase. Manager Smith added, "We'd be happy to do that." Discussion continued. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING OCTOBER 26, 2009 PAGE 3 OF 16 CONSENT 201. Community Development Department Urban Beautification Division Requesting Authorization For The City Manager To Enter Into A Contract Agreement With Mount Greenwood Community Association Incorporated For The Upgrade Of Four (4) Standard Street Lights Within The Mount Greenwood Subdivision. This Agenda Item was not discussed. CONSENT 202. Public Works Department W Requesting Authorization To Enter Into A Contractual Agreement With P &S °MO, Paving, Inc. For Construction Of Intersection Improvements At S.R. (State Road) 419 And Wade Street (ITB [Invitation To Bid] #015- 09 -BF). C=0 There was no discussion on this Agenda Item. CONSENT 203. Public Works Department Requesting Authorization To Enter Into A Contractual Agreement With Ranger Construction Industries, Inc. For Construction Of Intersection Improvements At S.R. (State Road) 419 And Sherry Avenue (ITB [Invitation To Bid] #016- 09 -BF). No discussion. CONSENT 204. Public Works Department Requesting Authorization To Enter Into A Contractual Agreement With P &S Paving, Inc. For Construction Of Intersection Improvements At S.R. (State Road) 434 And Hayes Road (ITB [Invitation To Bid] #014- 09 -BF). This Agenda Item was not discussed. CONSENT 205. Public Works Department Requesting Authorization To Enter Into A Contractual Agreement With P &S Paving, Inc. For Construction Of Intersection Improvements At S.R. (State Road) 434 And Vistawilla Drive (ITB [Invitation To Bid] #013- 09 -BF). There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING OCTOBER 26, 2009 PAGE 4 OF 16 CONSENT 206. Chief Of Police And Information Services Department Requesting The City Commissions Approve The Purchase Of 78 Laptops And 5 Desktops From Dell Computers At A Total Cost Of $151,959.74. With brief comments from Commissioner Sally McGinnis about the Funding, Manager Smith offered his thanks "To the Chief [of Police] and the IT (Information Services) Department for the fine work they did." Manager Smith added that they essentially saved us three hundred thousand dollars ($300,000.00). Commissioner McGinnis added, "It is great." Commissioner Rick Brown said, "It is awesome." CONSENT 207. Office Of The City Clerk Requesting Approval Of The October 7, 2009 City Commission Workshop Minutes. No discussion. CONSENT 208. Office Of The City Clerk Requesting Approval Of The October 12, 2009 Regular City Commission Meeting Minutes. This Agenda Item was not discussed. "MOTION TO APPROVE" (CONSENT AGENDA). MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. Deputy Mayor Krebs suggested Regular Agenda Item "601" be heard before Regular Agenda Item "600 There were no objections. CI' OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING OCTOBER 26, 2009 PAGE 5 OF 16 AGENDA NOTE: THE FOLLOWING AWARDS AND PRESENTATIONS WERE HEARD NEXT, IN THE ORDER AS DOCUMENTED, FOLLOWED BY THE REST OF THE AGENDA. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 301. Office Of The Mayor Presenting A Proclamation Recognizing The "Week of the Family 2009 Mayor Bush presented a Proclamation in honor of the "Week of the Family 2009 AWARDS AND PRESENTATIONS 300. Community Development Department ilt Requesting The Mayor And City Commission Hear A Presentation From Mr. John Metsopoulos, Seminole County, Regarding A Status Update On US Highwayl7 -92 Community Redevelopment Agency (CRA). Mr. John G. Metsopoulos, US 17 -92 CRA Program Manager, Seminole County, 1101 East First Street, Sanford, Florida: showed a PowerPoint Presentation related to the Community Redevelopment Agency (CRA) and changes to the Seminole Economic Enhancement District (S.E.E.D.) program. Continuing, Mr. Metsopoulos spoke of a few projects that pre -dated his tenure, and mentioned that due to computer issues, "We will get that information to you soon." Mr. Metsopoulos continued by addressing density and intensity bonuses; growth in Seminole County; bus headways and stops; that they had received a Transportation Concurrency exception area for the Corridor; and the Master Plan document. With further comments, Mr. Metsopoulos noted, "All of the members of the CRA (Community Redevelopment Agency) are really working together as a team to make the Corridor move forward in a very positive way. I encourage you to put forward projects we're doing a lot with median work. We're going to be doing with replacement of lighting." Discussion followed on other projects, City properties, and the process to identify potential projects for incentive awards. Mr. Metsopoulos explained, "If you identify a property that you feel is in need of upgrade, talk to the Property Owner or the Business Owner and have them contact me and I'll walk them through the Grant Application." Continuing, Mr. Metsopoulos said he would be glad to talk to local organization meetings about the Community Redevelopment Agency (CRA) and the Grant process. CITY OF WINTER SPRINGS, FLORIDA MINUT CITY COMMISSION REGULAR MEETING OCTOBER 26, 2009 PAGE 6 OF 16 Additionally, Mr. Metsopoulos mentioned, "If you have medians, that run up and down the Corridor in front of Winter Springs, even though on the other side of the street; it may be Longwood, the fact that on this side of the street it is Winter Springs have Randy (Stevenson, ASLA, AICP, Director, Community Development Department) or whoever is in charge of re -doing medians, contact me and I will go over the guidelines for that program." Commissioner suggested Gary Bonner su ested that his fellow Elected Officials advise any applicable Property Owners about Community Redevelopment Agency (CRA) opportunities. Mayor Bush recommended information be sent to all Property Owners and a Meeting be set up for all applicable Property Owners. Deputy Mayor Krebs thought that Volunteers could follow up with any Property Owners to try to see if they would attend a Meeting. Discussion. Mayor Bush then said, "Why don't we just turn this over to the Manager and Randy (Stevenson) I think what the Commission would like to do is make sure the Property Owners in Winter Springs are aware of this and put it in language they can understand." Mayor Bush thought that Deputy Mayor Krebs' idea should also be considered. Commissioner McGinnis said, "I agree." Mr. Stevenson added, "While we haven't done a mailer or anything of that nature to each specific Property Owner, we can certainly follow through with that. What we have been doing on some of the smaller properties and most recently on a larger property that has potential development within the CRA (Community Redevelopment Agency), we actually invited John to Staff Review to do a full explanation to these Applicants right at Staff Review and we will continue to do that on the larger projects and those who show an interest in it; but, we will also follow through with the Commission's directive." Mayor Bush added, "Mailing them something and then calling them and talking to them and whether it be you or it be a Volunteer but somebody who really knows how to explain this, I think is the key." REPORTS REPORTS 400. Office Of The City Attorney Anthony A. Garganese, Esquire No Report. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING OCTOBER 26, 2009 PAGE 7 OF 16 REPORTS 401. Office Of The City Manager Kevin L. Smith Manager Smith advised the City Commission that he was hoping to have a City Booth/City Tent at upcoming City Events; and that City brochures would be available to citizens; and he hoped that the Mayor and City Commission would also stop by to greet the residents. Manager Smith was hoping that this would first be set up at the Christmas Tree Lighting Event and noted, "If I have your blessing, I plan to move forward with that." VIZ Mayor Bush stated, "I think that is a great idea and I think also it would be good if Code Enforcement was there." Manager Smith mentioned that half of the City Booth would be staffed by the Police Department and added, "Code Enforcement will be there." Continuing, Mayor Bush asked the City Commission, "Is the Commission in agreement with Kevin's (Smith) recommendation Commissioner McGinnis stated, "Absolutely. Sure." Deputy Mayor Krebs remarked, "Make it so." Commissioner Bonner nodded in agreement. Mayor Bush summarized, "You have got Approval for it." Commissioner Bonner suggested this would be a great opportunity for sharing information on Advisory Board/Committee service and explained, "So, citizens can know how they can actively participate in their government." Manager Smith noted, "Absolutely, our City Clerk has some outstanding information in that regard and that will be part of her many contributions to the literature that we will have at those Booths." Mayor Bush also suggested having a "Big poster with all of those on there so people can see it would be really good!" Manager Smith responded, "I appreciate that input we're fine tuning all those details about what it would look like so I would appreciate an email or any thoughts that you all may have on what makes our Booth a successful Booth." Brief discussion followed on the Hometown Harvest Event. Next, Manager Smith brought up the Farmer's Market and noted that a Business Plan had just been received and that it was being reviewed. Discussion. "I WOULD LIKE TO MAKE A MOTION THAT WE GO TO R.F.P. (REQUEST FOR PROPOSAL) AND OF COURSE ANJIE (FEDERICI) CAN SUBMIT HER R.F.P. (REQUEST FOR PROPOSAL) AS WELL." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINU' CITY COMMISSION REGULAR MEETING OCTOBER 26, 2009 PAGE 8 OF 16 VOTE: COMMISSIONER BROWN: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. Lastly, Manager Smith asked if the City Commission would be agreeable to use eBay for selling /auctioning used City computers instead of using the typical Auctions the City has used. I ape 1/Side B Discussion followed on making sure the computers would be cleaned, and that Staff time is calculated. Commissioner McGinnis stated, "Go for it." Mayor Bush added, "I think it is worth a try. And I think everyone agrees." No objections were noted. REPORT'S 402. Office Of The City Clerk Andrea Lorenzo Luaces, MMC No Report. REPORTS 403. Commission Seat Two Rick Brown Commissioner Brown stated, "I just wanted to thank the City Manager and the Chief of Police and everybody on their appropriate Staffs who were involved in the event this weekend. It was a wonderful display for our City." Commissioner Brown also noted that Blumberg Boulevard was complemented many times over. Next, Commissioner Brown asked about the status of the Senior Center Agreement and the Senior Center Insurance Policy. Manager Smith commented on these issues and noted that they were waiting for a response from the Senior Association and then they would bring it back to the City Commission. Commissioner Brown then asked about services being provided and if such services could be provided more efficiently by Staff, and inquired if this was being considered. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING OCTOBER 26, 2009 PAGE 9 OF 16 REPORTS 404. Commission Seat Three Gary Bonner Commissioner Bonner commented, "I would also like to extend my appreciation to the Staff for a fantastic job with the Art Festival this past weekend. That really was a great showcase event for our City and Staff continues to do a great job of representing us to our citizens so thank you very much." Next, Commissioner Bonner offered his thanks to Chief Brunelle and his Staff on the Police Department's Citizen's Academy and commented he had recently attended C=0 firearms training. Lid Discussion followed with Mr. Chuck Pula, Director, Parks and Recreation Department on Irotwood Park; lights; and whether the Paw Park could be interchanged with Trotwood Park. Much discussion continued on these issues; Jetta Point Park; and a previous City Commission Meeting in which residents attended and commented on these issues. Discussion. Further comments followed on whether more Meetings should be held; light sources; and whether the previous City Commission Meeting discussion should be reviewed. Mr. Stevenson stated, "We are in fact working with the Consultants at this point, now that the engineered plans are a little bit further along and one of the things we've talked about with them is another notification to the Owners out there, so we'll follow up on that." Continuing, Deputy Mayor Krebs and Commissioner McGinnis recommended that the previous City Commission Meeting discussions be reviewed. Mayor Bush mentioned that continued communication is very important and thought that area residents be informed of the status, and that another Meeting be held here, once Final Engineering is in. Mr. Stevenson said to Mayor Bush, "Do you want another Meeting before the Commission a Public Forum or as I said, the Applicant will be going back to the Property Owners, probably at a Homeowner's Meeting do you want me to also schedule a Meeting here, in an open Forum or Public Forum as well Mr. Stevenson added, "At that point again, we will have photo metrics from the final design." Mayor Bush suggested, "I think we should have it here and notify the homeowners in writing send them a letter. Let them know again and coordinate it with the County and so forth." Mr. Stevenson stated, "We will call them tomorrow." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- OCTOBER 26, 2009 PAGE 10 OF 16 Additionally, Commissioner Bonner thought that Staff should also go to the Homeowner Associations; and ask to be added to their Agendas early. REPORTS 405. Commission Seat Four Sally McGinnis Commissioner McGinnis suggested that the City Manager's suggested Booth could also gg Y g be set up at County events. Secondly, Commissioner McGinnis commented on the many comments she had received on the City's Hometown Harvest and added, "Thank you Staff. It was wonderful." Vid Thirdly, Commissioner McGinnis asked if the cost -out of City Events was being worked on? Manager Smith said it would be forthcoming. REPORTS 406. Commission Seat Five /Deputy Mayor Joanne M. Krebs Deputy Mayor Krebs asked to comment on Informational Agenda Item "101". AGENDA NOTE: THE FOLLOWING INFORMATIONAL AGENDA ITEM WAS DISCUSSED NEXT, AS NOTED, FOLLOWED BY THE REST OF THE AGENDA. INFORMATIONAL AGENDA INFORMATIONAL 101. Public Works Department Stormwater Division Informing The City Commission About The Oak Forest Lake Treatment Program. Discussion followed with Mr. Brian Fields, P.E., City Engineer, ineer, Public Works Department and Deputy Mayor Krebs. Spatterdock was addressed and Mr. Fields noted that if the current plan does not work, then they would revisit using Spatterdock. Mayor Bush recommended that communication with the residents be increased; and suggested information from Mr. Fields be sent to the Oak Forest Newsletter for publication. Deputy Mayor Krebs also thought some kind of communication with residents should be done on this issue. CITY OF WINTER SPRINGS, FLORIDA MINUTES CI rY COMMISSION REGULAR MEETING OCTOBER 26, 2009 PAGE 11 OF 16 AGENDA NOTE: THE LAST TWO (2) REPORTS WERE HELD NEXT, AS DOCUMENTED, FOLLOWED BY THE REST OF THE AGENDA. REPORTS REPORTS 407. Office Of The Mayor John F. Bush Mayor Bush commented on LYNX, and ridership numbers. Ms. Eloise Sahlstrom, AICP, ASLA, Senior Planner, Community Development Department briefly addressed an upcoming Agenda Item related to new bus shelters. Mayor Bush asked Ms. Sahlstrom, "Let me know because the MetroPlan Advisory Committee meets and usually LYNX is there and gives a presentation and if I can put a plug in, that they need to spend some money here, let me know." Ms. Sahlstrom stated, "Okay." Mayor Bush then also spoke about communications with a resident. Brief discussion followed on trying to see Susie Coffman (Senior Center Manager, Parks and Recreation Department) at this past weekend's Festival of the Arts; and National Boss Appreciation Day. Next, Mayor Bush asked about expenses for the City Manager's proposed City Booth, to which Manager Smith noted, "We have the signs, Mayor. We have the resources. We'll make it happen." Mayor Bush then spoke of an email from a resident in Winding Hollow related to water rates; and suggested the response might be needed again. Lastly, Mayor Bush asked if an update was needed on the Atlantic Housing issue. With brief comments, Manager Smith said he could add a brief note explaining that there is no further information at this time; and Mayor Bush stated, "I think we need to say that." Manager Smith added, "Be happy to do that." Further comments followed. REPORTS 408. Commission Seat One Jean Hovey No Report. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING OCTOBER 26, 2009 PAGE 12 OF 16 PUBLIC INPUT Mr. Paul P. Partyka, 292 Solaris Wharf Street, Winter Springs, Florida: spoke on behalf of the Oviedo Winter Springs Regional Chamber of Commerce and commented positively on the Community Redevelopment Agency (CRA) and the Seminole Economic Enhancement District (S.E.E.D.) program; was pleased with proposed reduced Permit and Impact Fees and said that they were preparing an area summary which would be forthcoming. ."1:0 Continuing, Mr. Partyka mentioned that every August at the Gaylord Palms Resort was "L.0 the Southeast Regional ICSC (International Council of Shopping Centers) Trade show and suggested the City participate; noted the successful recent Hometown Harvest Event and this past weekend's Festival of the Arts and said, "This is not the Final Report we're preparing that and we'll present that to the City." Mr. Partyka also complimented Winter Springs Police Department's Will Maxwell; and the Parks and Recreation Department's Alan Greene and Christopher Carson. Further discussion followed on reduced fees; and Mayor Bush commended Staff for keeping the grounds so nicely kept at the Festival of the Arts. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. AGENDA NOTE: THE FOLLOWING AGENDA ITEMS WERE DISCUSSED NEXT IN THE ORDER DOCUMENTED. REGULAR AGENDA REGULAR 601. Office Of The City Manager Requesting The City Commission Consider Approval Of The City Of Winter Springs Strategic Plan FY [Fiscal Year] 2010 FY [Fiscal Year] 2012. Manager Smith introduced this Agenda Item and spoke for the Record about "Transparency, Customer Service, Fiscal Responsibility, Excellence and Teamwork" which were noted on the cover and throughout the Strategic Plan as presented. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING OCTOBER 26, 2009 PAGE 13 OF 16 Deputy Mayor Krebs said, "I really appreciate this Kevin (Smith). I think you did an excellent, excellent job and thank you!" Commissioner McGinnis agreed. Manager Smith noted, "We did an excellent job but thank you." Commissioner Bonner appreciated the intent but thought a Workshop would have been helpful; and complimented the City Manager on the objectives and related aggressive timelines and added that he supports the City Manager but also will hold him accountable. Manager Smith agreed and added, "My next step in the process would be to bring back aNI CS an evaluation metrics for myself for my annual Evaluation as your City Manager and I would base that in large part on my success and our success as a team in meeting the Strategic Plan." Commissioner Brown and Commissioner Jean Hovey both thought this was a living document and that it would be discussed at many Commission Meetings. Tape 2 /Side A Further discussion. Commissioner Brown noted, "I think this is great work Kevin (Smith)." "I MAKE A MOTION THAT WE RECEIVE, ACCEPT, AND APPROVE THE STRATEGIC PLAN FOR THE FISCAL YEARS 2010 THROUGH 2012 AS PROVIDED THROUGH THE CITY MANAGER." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. Mayor Bush added, "I think everybody knows it is a work in progress and it is a great start." Manager Smith explained, "Most if not all of this items would require a separate Agenda Item to come back to this Commission; so, if there are any concerns as we move forward, I think we'd have ample opportunity to address those." Mayor Bush added, "I think the Commission also knows you can talk to Kevin (Smith) about this at any time, make recommendations he is open to any comments and listening to everybody." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING OCTOBER 26, 2009 PAGE 14 OF 16 REGULAR 600. Community Development Department Requests The Commission Consider The Request Of The Applicants For Pinch -A- Penny For Further Consideration Of Their Proposal To Develop A Facility In The Town Center. Mr. Stevenson beg an the discussion on this Agenda Item and commented on the Town P--+. Center; this proposed project; and the vision for the Town Center. Comments followed on the Agenda Item, Land Uses, and public purpose. Discussion. Mr. Paul P. Partyka, 292 Solaris Wharf Street, Winter Springs, Florida: commented on his partners; City Staff; supporting the Vision for the Town Center; this proposed project and financing; and noted for the Record that he had spoken with the City Manager and the City Commission on this proposed project. With further comments, Mr. Partyka suggested that the Code be revised to address irregular shaped properties and properties less than one (1) acre. Discussion ensued on financing; the shape of this property; and public purpose. Deputy Mayor Krebs asked about public parking uses and suggested that during certain hours, it could possibly be used for school parking? Mr. Stevenson responded by saying, "It's something we could look at." Discussion. Mr. Partyka suggested, "We revise the Code for small irregular parcels and that effectively I would work or whoever would with the Staff to come up with something that makes sense." Further discussion followed on the Visioning process; financing for this proposed project; and density. On the issue of this parcel and a possible higher density, Mr. Stevenson noted for the Record that he did not recall discussing a real second floor. Discussion continued. Tape 2 /Side B Mr. Kip Lockcuff, P.E., Director, Public Works/Utility Department then commented on portions of the parcel, and the roadway near this property. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING OCTOBER 26, 2009 PAGE 15 OF 16 The Town Center was then further addressed, with what the continuing Vision is; how Phase 1 had changed from the original planned versions; the new Owners; concessions; and economic viability. Further discussion ensued on other area Town Centers; and suggested time lines for expected growth. Commissioner Bonner noted, "Staff is doing exactly the right thing. It is not my vision, my thinking or my direction that we proceed or pursue concessions on a parcel by parcel basis. I do not support that at all. What I do support is that with thirteen (13) years hindsight, twenty- twenty (20 -20), we do as we have done; provide you the direction to look at the total plan and take into account all factors, all issues, all learning's, and all parcels in the new review and I look forward to entertaining those new recommendations that do come out of that comprehensive exercise that again, includes all vested interests at the table that would be our Staff, our Property Owner partners, and foremost our citizens in making sure we maintain that Vision." Deputy Mayor Krebs said, "I would request that Staff either be able to either meet with each of us or we have a Workshop if they come up with something that they get us all together so that we can agree or at least be informed. I also would request that if you do come up with new ideas or possible Code changes for these smaller parcels; and I do agree that we should do it all at once and not make concessions parcel by parcel." With further comments, Manager Smith remarked, "I agree with Commissioner Bonner a hundred percent, I don't think that it's prudent to make parcel by parcel decisions of this magnitude." Manager Smith added, "I think it is imperative that we have a Workshop." Mr. Stevenson commented, "Staff is willing to go back and look at these Codes again." Further discussion. "MOTION TO SEND THIS BACK TO STAFF AND THEN COME BACK WITH A DATE FOR A WORKSHOP AFTER THEY GET THEIR INFORMATION TOGETHER." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. MAYOR BUSH ADDED, "I WOULD ASSUME YOU WOULD WORK WITH PAUL (PARTYKA) AND THE OTHER PROPERTY OWNERS, THESE SMALL PARCELS THAT WE ARE TALKING ABOUT. I WOULD LIKE TO KNOW WHAT THEY ALL ARE." MANAGER SMITH NOTED, "AS ALWAYS, ALL STAKEHOLDERS." i CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING OCTOBER 26, 2009 PAGE 16 OF 16 VOTE: COMMISSIONER BROWN: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE MOTION CARRIED. In closing, Mayor Bush suggested, "I don't want to see this dragged out any longer" and hoped that more commercial business could come into the City, as opposed to more residential. ADJOURNMENT Mayor Bush adjourned the Regular Meeting at 7:56 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO LUACES, MMC CITY CLERK APPROVED: MAYOR JOHN F. BUSH NOTE: These Minutes were approved at the 2009 Regular City Commission Meeting. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING OCTOBER 26, 2009 CALL TO ORDER The Regular Meeting of Monday, October 26, 2009 of the City Commission was called to Order by Mayor John F. Bush at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, present Deputy Mayor Joanne M. Krebs, present Commissioner Jean Hovey, present Commissioner Rick Brown, present Commissioner Gary Bonner, present Commissioner Sally McGinnis, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present A moment of silence was held, followed by the Pledge of Allegiance led by the members of Pack 196. INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department Advising The City Commission Of The Status Of Various Current Planning Projects. No discussion. INFORMATIONAL 101. Public Works Department Stormwater Division Informing The City Commission About The Oak Forest Lake Treatment Program. This Agenda Item was not discussed. "MOTION TO APPROVE" (INFORMATIONAL AGENDA). MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING OCTOBER 26, 2009 PAGE 2 OF 16 VOTE: COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. CONSENT AGENDA CONSENT 200. Community Development Department Urban Beautification Division Requesting Authorization To Increase The City Standard Street Light Base Rate From $13.52 To $14.24 Per Month Pursuant To A Revised Rate Schedule From Progress Energy, Effective July 1, 2009. The Revised Rate Represents An Increase Of $.72 Over The Previous Rate. Discussion followed on communicating with the public and rates. Mr. Steve Richart, Urban Beautification Services Division, Community Development Department explained, "This increase was anticipated in our Budget, however, because of the Zero -Based [Budgeting], January's was not; so, when January comes up, we're going to have to look at what the cost is going to be. We won't know until December." With additional comments on the Budget process, City Manager Kevin L. Smith noted, "If there is an increase in January, it will be unbudgeted and we'd have to approach the Commission for a strategy at that point in time." Further comments. Mayor Bush suggested that the increase be explained to our citizens and added to our Website. Mr. Richart noted that a communication had gone out to all Progress Energy customers. Mayor Bush then said, "If the Commission doesn't object, I would ask Kevin (Smith) maybe to put something together, and put it out there." Deputy Mayor Joanne M. Krebs stated, "That is fine." Furthermore, Mayor Bush added that we make it clear we are not responsible for the increase. Manager Smith added, "We'd be happy to do that." Discussion continued. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING OCTOBER 26, 2009 PAGE 3 OF 16 CONSENT 201. Community Development Department Urban Beautification Division Requesting Authorization For The City Manager To Enter Into A Contract Agreement With Mount Greenwood Community Association Incorporated For The Upgrade Of Four (4) Standard Street Lights Within The Mount Greenwood Subdivision. This Agenda Item was not discussed. CONSENT 202. Public Works Department Requesting Authorization To Enter Into A Contractual Agreement With P &S Paving, Inc. For Construction Of Intersection Improvements At S.R. (State Road) 419 And Wade Street (ITB [Invitation To Bid] #015- 09 -BF). There was no discussion on this Agenda Item. CONSENT 203. Public Works Department Requesting Authorization To Enter Into A Contractual Agreement With Ranger Construction Industries, Inc. For Construction Of Intersection Improvements At S.R. (State Road) 419 And Sherry Avenue (ITB [Invitation To Bid] #016- 09 -BF). No discussion. CONSENT 204. Public Works Department Requesting Authorization To Enter Into A Contractual Agreement With P &S Paving, Inc. For Construction Of Intersection Improvements At S.R. (State Road) 434 And Hayes Road (ITB [Invitation To Bid] #014- 09 -BF). This Agenda Item was not discussed. CONSENT 205. Public Works Department Requesting Authorization To Enter Into A Contractual Agreement With P &S Paving, Inc. For Construction Of Intersection Improvements At S.R. (State Road) 434 And Vistawilla Drive (ITB [Invitation To Bid] #013- 09 -BF). There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING OCTOBER 26, 2009 PAGE 4 OF 16 CONSENT 206. Chief Of Police And Information Services Department Requesting The City Commissions Approve The Purchase Of 78 Laptops And 5 Desktops From Dell Computers At A Total Cost Of $151,959.74. With brief comments from Commissioner Sally McGinnis about the Funding, Manager Smith offered his thanks "To the Chief [of Police] and the IT (Information Services) Department for the fine work they did." Manager Smith added that they essentially saved us three hundred thousand dollars ($300,000.00). Commissioner McGinnis added, "It is great." Commissioner Rick Brown said, "It is awesome." CONSENT 207. Office Of The City Clerk Requesting Approval Of The October 7, 2009 City Commission Workshop Minutes. No discussion. CONSENT 208. Office Of The City Clerk Requesting Approval Of The October 12, 2009 Regular City Commission Meeting Minutes. This Agenda Item was not discussed. "MOTION TO APPROVE" (CONSENT AGENDA). MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. Deputy Mayor Krebs suggested Regular Agenda Item "601" be heard before Regular Agenda Item "600 There were no objections. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING OCTOBER 26, 2009 PAGE 5 OF 16 AGENDA NOTE: THE FOLLOWING AWARDS AND PRESENTATIONS WERE HEARD NEXT, IN THE ORDER AS DOCUMENTED, FOLLOWED BY THE REST OF THE AGENDA. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 301. Office Of The Mayor Presenting A Proclamation Recognizing The "Week of the Family 2009 Mayor Bush presented a Proclamation in honor of the "Week of the Family 2009 AWARDS AND PRESENTATIONS 300. Community Development Department Requesting The Mayor And City Commission Hear A Presentation From Mr. John Metsopoulos, Seminole County, Regarding A Status Update On US Highwayl7 -92 Community Redevelopment Agency (CRA). Mr. John G. Metsopoulos, US 17 -92 CRA Program Manager, Seminole County, 1101 East First Street, Sanford, Florida: showed a PowerPoint Presentation related to the Community Redevelopment Agency (CRA) and changes to the Seminole Economic Enhancement District (S.E.E.D.) program. Continuing, Mr. Metsopoulos spoke of a few projects that pre -dated his tenure, and mentioned that due to computer issues, "We will get that information to you soon." Mr. Metsopoulos continued by addressing density and intensity bonuses; growth in Seminole County; bus headways and stops; that they had received a Transportation Concurrency exception area for the Corridor; and the Master Plan document. With further comments, Mr. Metsopoulos noted, "All of the members of the CRA (Community Redevelopment Agency) are really working together as a team to make the Corridor move forward in a very positive way. I encourage you to put forward projects we're doing a lot with median work. We're going to be doing with replacement of lighting." Discussion followed on other projects, City properties, and the process to identify potential projects for incentive awards. Mr. Metsopoulos explained, "If you identify a property that you feel is in need of upgrade, talk to the Property Owner or the Business Owner and have them contact me and I'll walk them through the Grant Application." Continuing, Mr. Metsopoulos said he would be glad to talk to local organization meetings about the Community Redevelopment Agency (CRA) and the Grant process. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING OCTOBER 26, 2009 PAGE 6 OF 16 Additionally, Mr. Metsopoulos mentioned, "If you have medians, that run up and down the Corridor in front of Winter Springs, even though on the other side of the street; it may be Longwood, the fact that on this side of the street it is Winter Springs have Randy (Stevenson, ASLA, AICP, Director, Community Development Department) or whoever is in charge of re -doing medians, contact me and I will go over the guidelines for that program." Commissioner Gary Bonner suggested that his fellow Elected Officials advise any applicable Property Owners about Community Redevelopment Agency (CRA) opportunities. Mayor Bush recommended information be sent to all Property Owners and a Meeting be set up for all applicable Property Owners. Deputy Mayor Krebs thought that Volunteers could follow up with any Property Owners to try to see if they would attend a Meeting. Discussion. Mayor Bush then said, "Why don't we just turn this over to the Manager and Randy (Stevenson) I think what the Commission would like to do is make sure the Property Owners in Winter Springs are aware of this and put it in language they can understand." Mayor Bush thought that Deputy Mayor Krebs' idea should also be considered. Commissioner McGinnis said, "I agree." Mr. Stevenson added, "While we haven't done a mailer or anything of that nature to each specific Property Owner, we can certainly follow through with that. What we have been doing on some of the smaller properties and most recently on a larger property that has potential development within the CRA (Community Redevelopment Agency), we actually invited John to Staff Review to do a full explanation to these Applicants right at Staff Review and we will continue to do that on the larger projects and those who show an interest in it; but, we will also follow through with the Commission's directive." Mayor Bush added, "Mailing them something and then calling them and talking to them and whether it be you or it be a Volunteer but somebody who really knows how to explain this, I think is the key." REPORTS REPORTS 400. Office Of The City Attorney Anthony A. Garganese, Esquire No Report. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING OCTOBER 26, 2009 PAGE 7 OF 16 REPORTS 401. Office Of The City Manager Kevin L. Smith Manager Smith advised the City Commission that he was hoping to have a City Booth/City Tent at upcoming City Events; and that City brochures would be available to citizens; and he hoped that the Mayor and City Commission would also stop by to greet the residents. Manager Smith was hoping that this would first be set up at the Christmas Tree Lighting Event and noted, "If I have your blessing, I plan to move forward with that." Mayor Bush stated, "I think that is a great idea and I think also it would be good if Code Enforcement was there." Manager Smith mentioned that half of the City Booth would be staffed by the Police Department and added, "Code Enforcement will be there." Continuing, Mayor Bush asked the City Commission, "Is the Commission in agreement with Kevin's (Smith) recommendation Commissioner McGinnis stated, "Absolutely. Sure." Deputy Mayor Krebs remarked, "Make it so." Commissioner Bonner nodded in agreement. Mayor Bush summarized, "You have got Approval for it." Commissioner Bonner suggested this would be a great opportunity for sharing information on Advisory Board/Committee service and explained, "So, citizens can know how they can actively participate in their government." Manager Smith noted, "Absolutely, our City Clerk has some outstanding information in that regard and that will be part of her many contributions to the literature that we will have at those Booths." Mayor Bush also suggested having a "Big poster with all of those on there so people can see it would be really good!" Manager Smith responded, "I appreciate that input we're fine tuning all those details about what it would look like so I would appreciate an email or any thoughts that you all may have on what makes our Booth a successful Booth." Brief discussion followed on the Hometown Harvest Event. Next, Manager Smith brought up the Farmer's Market and noted that a Business Plan had just been received and that it was being reviewed. Discussion. "I WOULD LIKE TO MAKE A MOTION THAT WE GO TO R.F.P. (REQUEST FOR PROPOSAL) AND OF COURSE ANJIE (FEDERICI) CAN SUBMIT HER R.F.P. (REQUEST FOR PROPOSAL) AS WELL." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING OCTOBER 26, 2009 PAGE 8 OF 16 VOTE: COMMISSIONER BROWN: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR KREBS: AYE MOTION CARRIED. Lastly, Manager Smith asked if the City Commission would be agreeable to use eBay for selling/auctioning used City computers instead of using the typical Auctions the City has used. Tape 1 /Side B Discussion followed on making sure the computers would be cleaned, and that Staff time is calculated. Commissioner McGinnis stated, "Go for it." Mayor Bush added, "I think it is worth a try. And I think everyone agrees." No objections were noted. REPORTS 402. Office Of The City Clerk Andrea Lorenzo Luaces, MMC No Report. REPORTS 403. Commission Seat Two Rick Brown Commissioner Brown stated, "I just wanted to thank the City Manager and the Chief of Police and everybody on their appropriate Staffs who were involved in the event this weekend. It was a wonderful display for our City." Commissioner Brown also noted that Blumberg Boulevard was complemented many times over. Next, Commissioner Brown asked about the status of the Senior Center Agreement and the Senior Center Insurance Policy. Manager Smith commented on these issues and noted that they were waiting for a response from the Senior Association and then they would bring it back to the City Commission. Commissioner Brown then asked about services being provided and if such services could be provided more efficiently by Staff, and inquired if this was being considered. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING OCTOBER 26, 2009 PAGE 9 OF 16 REPORTS 404. Commission Seat Three Gary Bonner Commissioner Bonner commented, "I would also like to extend my appreciation to the Staff for a fantastic job with the Art Festival this past weekend. That really was a great showcase event for our City and Staff continues to do a great job of representing us to our citizens so thank you very much." Next, Commissioner Bonner offered his thanks to Chief Brunelle and his Staff on the Police Department's Citizen's Academy and commented he had recently attended firearms training. Discussion followed with Mr. Chuck Pula, Director, Parks and Recreation Department on Trotwood Park; lights; and whether the Paw Park could be interchanged with Trotwood Park. Much discussion continued on these issues; Jetta Point Park; and a previous City Commission Meeting in which residents attended and commented on these issues. Discussion. Further comments followed on whether more Meetings should be held; light sources; and whether the previous City Commission Meeting discussion should be reviewed. Mr. Stevenson stated, "We are in fact working with the Consultants at this point, now that the engineered plans are a little bit further along and one of the things we've talked about with them is another notification to the Owners out there, so we'll follow up on that." Continuing, Deputy Mayor Krebs and Commissioner McGinnis recommended that the previous City Commission Meeting discussions be reviewed. Mayor Bush mentioned that continued communication is very important and thought that area residents be informed of the status, and that another Meeting be held here, once Final Engineering is in. Mr. Stevenson said to Mayor Bush, "Do you want another Meeting before the Commission a Public Forum or as I said, the Applicant will be going back to the Property Owners, probably at a Homeowner's Meeting do you want me to also schedule a Meeting here, in an open Forum or Public Forum as well Mr. Stevenson added, "At that point again, we will have photo metrics from the final design." Mayor Bush suggested, "I think we should have it here and notify the homeowners in writing send them a letter. Let them know again and coordinate it with the County and so forth." Mr. Stevenson stated, "We will call them tomorrow." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING OCTOBER 26, 2009 PAGE 10 OF 16 Additionally, Commissioner Bonner thought that Staff should also go to the Homeowner Associations; and ask to be added to their Agendas early. REPORTS 405. Commission Seat Four Sally McGinnis Commissioner McGinnis suggested that the City Manager's suggested Booth could also be set up at County events. Secondly, Commissioner McGinnis commented on the many comments she had received on the City's Hometown Harvest and added, "Thank you Staff. It was wonderful." Thirdly, Commissioner McGinnis asked if the cost -out of City Events was being worked on? Manager Smith said it would be forthcoming. REPORTS 406. Commission Seat Five/Deputy Mayor Joanne M. Krebs Deputy Mayor Krebs asked to comment on Informational Agenda Item "101". AGENDA NOTE: THE FOLLOWING INFORMATIONAL AGENDA ITEM WAS DISCUSSED NEXT, AS NOTED, FOLLOWED BY THE REST OF THE AGENDA. INFORMATIONAL AGENDA INFORMATIONAL 101. Public Works Department Stormwater Division Informing The City Commission About The Oak Forest Lake Treatment Program. Discussion followed with Mr. Brian Fields, P.E., City Engineer, Public Works Department and Deputy Mayor Krebs. Spatterdock was addressed and Mr. Fields noted that if the current plan does not work, then they would revisit using Spatterdock. Mayor Bush recommended that communication with the residents be increased; and suggested information from Mr. Fields be sent to the Oak Forest Newsletter for publication. Deputy Mayor Krebs also thought some kind of communication with residents should be done on this issue. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING OCTOBER 26, 2009 PAGE 11 OF 16 AGENDA NOTE: THE LAST TWO (2) REPORTS WERE HELD NEXT, AS DOCUMENTED, FOLLOWED BY THE REST OF THE AGENDA. REPORTS REPORTS 407. Office Of The Mayor John F. Bush Mayor Bush commented on LYNX, and ridership numbers. Ms. Eloise Sahlstrom, AICP, ASLA, Senior Planner, Community Development Department briefly addressed an upcoming Agenda Item related to new bus shelters. Mayor Bush asked Ms. Sahlstrom, "Let me know because the MetroPlan Advisory Committee meets and usually LYNX is there and gives a presentation and if I can put a plug in, that they need to spend some money here, let me know." Ms. Sahlstrom stated, "Okay." Mayor Bush then also spoke about communications with a resident. Brief discussion followed on trying to see Susie Coffman (Senior Center Manager, Parks and Recreation Department) at this past weekend's Festival of the Arts; and National Boss Appreciation Day. Next, Mayor Bush asked about expenses for the City Manager's proposed City Booth, to which Manager Smith noted, "We have the signs, Mayor. We have the resources. We'll make it happen." Mayor Bush then spoke of an email from a resident in Winding Hollow related to water rates; and suggested the response might be needed again. Lastly, Mayor Bush asked if an update was needed on the Atlantic Housing issue. With brief comments, Manager Smith said he could add a brief note explaining that there is no further information at this time; and Mayor Bush stated, "I think we need to say that." Manager Smith added, `Be happy to do that." Further comments followed. REPORTS 408. Commission Seat One Jean Hovey No Report. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING OCTOBER 26, 2009 PAGE 12 OF 16 PUBLIC INPUT Mr. Paul P. Partyka, 292 Solaris Wharf Street, Winter Springs, Florida: spoke on behalf of the Oviedo- Winter Springs Regional Chamber of Commerce and commented positively on the Community Redevelopment Agency (CRA) and the Seminole Economic Enhancement District (S.E.E.D.) program; was pleased with proposed reduced Permit and Impact Fees and said that they were preparing an area summary which would be forthcoming. Continuing, Mr. Partyka mentioned that every August at the Gaylord Palms Resort was the Southeast Regional ICSC (International Council of Shopping Centers) Trade show and suggested the City participate; noted the successful recent Hometown Harvest Event and this past weekend's Festival of the Arts and said, "This is not the Final Report we're preparing that and we'll present that to the City." Mr. Partyka also complimented Winter Springs Police Department's Will Maxwell; and the Parks and Recreation Department's Alan Greene and Christopher Carson. Further discussion followed on reduced fees; and Mayor Bush commended Staff for keeping the grounds so nicely kept at the Festival of the Arts. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. AGENDA NOTE: THE FOLLOWING AGENDA ITEMS WERE DISCUSSED NEXT IN THE ORDER DOCUMENTED. REGULAR AGENDA REGULAR 601. Office Of The City Manager Requesting The City Commission Consider Approval Of The City Of Winter Springs Strategic Plan FY [Fiscal Year] 2010 FY [Fiscal Year] 2012. Manager Smith introduced this Agenda Item and spoke for the Record about "Transparency, Customer Service, Fiscal Responsibility, Excellence and Teamwork" which were noted on the cover and throughout the Strategic Plan as presented. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING OCTOBER 26, 2009 PAGE 13 OF 16 Deputy Mayor Krebs said, "I really appreciate this Kevin (Smith). I think you did an excellent, excellent job and thank you!" Commissioner McGinnis agreed. Manager Smith noted, "We did an excellent job but thank you." Commissioner Bonner appreciated the intent but thought a Workshop would have been helpful; and complimented the City Manager on the objectives and related aggressive timelines and added that he supports the City Manager but also will hold him accountable. Manager Smith agreed and added, "My next step in the process would be to bring back an evaluation metrics for myself for my annual Evaluation as your City Manager and I would base that in large part on my success and our success as a team in meeting the Strategic Plan." Commissioner Brown and Commissioner Jean Hovey both thought this was a living document and that it would be discussed at many Commission Meetings. Tape 2 /Side A Further discussion. Commissioner Brown noted, "I think this is great work Kevin (Smith)." "I MAKE A MOTION THAT WE RECEIVE, ACCEPT, AND APPROVE THE STRATEGIC PLAN FOR THE FISCAL YEARS 2010 THROUGH 2012 AS PROVIDED THROUGH THE CITY MANAGER." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. Mayor Bush added, "I think everybody knows it is a work in progress and it is a great start." Manager Smith explained, "Most if not all of this items would require a separate Agenda Item to come back to this Commission; so, if there are any concerns as we move forward, I think we'd have ample opportunity to address those." Mayor Bush added, "I think the Commission also knows you can talk to Kevin (Smith) about this at any time, make recommendations he is open to any comments and listening to everybody." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING OCTOBER 26, 2009 PAGE 14 OF 16 REGULAR 600. Community Development Department Requests The Commission Consider The Request Of The Applicants For Pinch -A- Penny For Further Consideration Of Their Proposal To Develop A Facility In The Town Center. Mr. Stevenson began the discussion on this Agenda Item and commented on the Town Center; this proposed project; and the vision for the Town Center. Comments followed on the Agenda Item, Land Uses, and public purpose. Discussion. Mr. Paul P. Partyka, 292 Solaris Wharf Street, Winter Springs, Florida: commented on his partners; City Staff; supporting the Vision for the Town Center; this proposed project and fmancing; and noted for the Record that he had spoken with the City Manager and the City Commission on this proposed project. With further comments, Mr. Partyka suggested that the Code be revised to address irregular shaped properties and properties less than one (1) acre. Discussion ensued on financing; the shape of this property; and public purpose. Deputy Mayor Krebs asked about public parking uses and suggested that during certain hours, it could possibly be used for school parking? Mr. Stevenson responded by saying, "It's something we could look at." Discussion. Mr. Partyka suggested, "We revise the Code for small irregular parcels and that effectively I would work or whoever would with the Staff to come up with something that makes sense." Further discussion followed on the Visioning process; financing for this proposed project; and density. On the issue of this parcel and a possible higher density, Mr. Stevenson noted for the Record that he did not recall discussing a real second floor. Discussion continued. Tape 2/Side B Mr. Kip Lockcuff, P.E., Director, Public Works/Utility Department then commented on portions of the parcel, and the roadway near this property. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING OCTOBER 26, 2009 PAGE 15 OF 16 The Town Center was then further addressed, with what the continuing Vision is; how Phase 1 had changed from the original planned versions; the new Owners; concessions; and economic viability. Further discussion ensued on other area Town Centers; and suggested time lines for expected growth. Commissioner Bonner noted, "Staff is doing exactly the right thing. It is not my vision, my thinking or my direction that we proceed or pursue concessions on a parcel by parcel basis. I do not support that at all. What I do support is that with thirteen (13) years hindsight, twenty- twenty (20 -20), we do as we have done; provide you the direction to look at the total plan and take into account all factors, all issues, all learning's, and all parcels in the new review and I look forward to entertaining those new recommendations that do come out of that comprehensive exercise that again, includes all vested interests at the table that would be our Staff, our Property Owner partners, and foremost our citizens in making sure we maintain that Vision." Deputy Mayor Krebs said, "I would request that Staff either be able to either meet with each of us or we have a Workshop if they come up with something that they get us all together so that we can agree or at least be informed. I also would request that if you do come up with new ideas or possible Code changes for these smaller parcels; and I do agree that we should do it all at once and not make concessions parcel by parcel." With further comments, Manager Smith remarked, "I agree with Commissioner Bonner a hundred percent, I don't think that it's prudent to make parcel by parcel decisions of this magnitude." Manager Smith added, "I think it is imperative that we have a Workshop." Mr. Stevenson commented, "Staff is willing to go back and look at these Codes again." Further discussion. "MOTION TO SEND THIS BACK TO STAFF AND THEN COME BACK WITH A DATE FOR A WORKSHOP AFTER THEY GET THEIR INFORMATION TOGETHER." MOTION BY DEPUTY MAYOR KREBS. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. MAYOR BUSH ADDED, "I WOULD ASSUME YOU WOULD WORK WITH PAUL (PARTYKA) AND THE OTHER PROPERTY OWNERS, THESE SMALL PARCELS THAT WE ARE TALKING ABOUT. I WOULD LIKE TO KNOW WHAT THEY ALL ARE." MANAGER SMITH NOTED, "AS ALWAYS, ALL STAKEHOLDERS." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING OCTOBER 26, 2009 PAGE 16 OF 16 VOTE: COMMISSIONER BROWN: AYE DEPUTY MAYOR KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE MOTION CARRIED. In closing, Mayor Bush suggested, "I don't want to see this dragged out any longer" and hoped that more commercial business could come into the City, as opposed to more residential. ADJOURNMENT Mayor Bush adjourned the Regular Meeting at 7:56 p.m. RESPECTFULLY SUBMITTED: AND r LORENZO- LUACES, MMC CIT CLERK APPROVED. 'SAW MA R JOHN F. $USH NOTE: These Minutes were approved at the November 9, 2009 Regular City Commission Meeting.