HomeMy WebLinkAbout2009 10 26 Consent 204 Authorization To Enter Into Agreement With P&S Paving, Incorporated (ITB #014-09-BF) State Road 434 And Hayes RoadCOMMISSION AGENDA
ITEM 204
October 26, 2009
Meeting
CONSENT X
INFORMATIONAL
PUBLIC HEARING
REGULAR
MGR /DEPT ~~~/"
Authorization
REQUEST: Public Works Department requesting authorization to enter into a
contractual agreement with P&S Paving, Inc. for construction of Intersection
Improvements at S.R. 434 and Hayes Road (ITB #014-09-B~
PURPOSE: The purpose of this agenda item is to request authorization to enter into a
contractual agreement with P&S Paving, Inc. for construction of Intersection
Improvements at S.R. 434 and Hayes Road (ITB #014-09-BF) in the amount of
$141,998 plus 10% contingency.
CONSIDERATIONS:
• The project consists of construction of a right-turn deceleration lane on S.R. 434
eastbound at Hayes Road. This project has been warranted and planned for several years
and will provide necessary safety and operational improvements at the S.R. 434 / Hayes
Road intersection.
• The Hayes Road turn lane was initially planned to be funded from the Transportation
Impact Fee Fund; however, with the slow pace of new development the Transportation
Impact Fee Fund has not had sufficient revenues to fund the project.
• In Apri12009, the City received approval of federal Stimulus Plan funding in the amount
of $125,000 for construction of the Hayes Road turn lane.
• The project was advertised for bidding in accordance with the applicable City and FDOT
procedures. Bids were received and opened on October 8, 2009 with the results as
follows:
October 26, 2009
Agenda Item #204
Page 2 of 3
Invitation to Bid #014-09-BF
Rid Results
Contractor Bid Price
P&S Pavin $141,998.00
APEC, Inc. $145,483.25
Emerald Utilities and Site Dev., Inc. $155,385.20
Hubbard Construction $158,534.25
Ran er Construction Industries, Inc. $174,927.00
Cathcart Contractin Co. $194,005.00
• Staff has reviewed the bids and recommends that the bid be awarded to the lowest
responsive bidder, P&S Paving, Inc.
PROJECT COST SUMMARY:
The project is approved for federal funding of up to $125,000 by the 2009 American
Recovery and Reinvestment Act (ARRA). The federal funds can be utilized for construction and
the necessary construction engineering and inspection (CEI) services, but not for design services
or land acquisition. A contract for CEI services was awarded to URS Construction Services, Inc.
at the July 27, 2009 City Commission meeting. The project costs and funding sources are
summarized as follows:
S.R 434 at Hayes Road
Project Cost Summary
Item Total Cost Federal Fundin Ci Fundin
Construction $141,998.00 $125,000.00 $16,998.00
Construction Engineering and
Ins ection
$21,035.72
$0.00
$21,035.72
Desi (com lete) $22,647.60 $0.00 $22,647.07
Right-of--Way Acquisition
(com lete)
$44,688.7$
$0.00 $44,688.75
(Transportation Impact Fee Credits)
Total $230,370.07 $125 000.00 $105,370.07
October 26, 2009
Agenda Item #204
Page 3 of 3
FUNDING:
The construction cost is $141,998.00 plus 10% contingency. Of this amount, $125,000
will be federally funded from the 2009 American Recovery and Reinvestment Act. The
remainder of the construction cost, $16,998 plus the 10% contingency, will be City-funded from
the Road Improvement Fund (#115-65000-30085). The federal funding is a reimbursement to
the City, and funds will be fronted from the Road Improvement Fund (#115-65000-30085).
Sufficient funds are available in the Road Improvement Fund to front the federally reimbursable
portion of construction and to fund the City's cost share.
Staff intends to pursue federal reimbursement for the City's share of both the
construction cost ($16,998 plus the 10% contingency) and the construction engineering and
inspection cost ($21,035.72) byrequesting a re-allocation of unspent federal grant funds from the
S.R. 419 at Wade Street project, which had construction bids come in at more than $100,000
under the available federal cost share.
RECOMMENDATION:
Staff recommends that the City Commission approve P&S Paving, Inc. for construction
of Intersection Improvements at S.R. 434 and Hayes Road (ITB #014-09-BF) in the amount of
$141,998 plus 10% contingency funded from 115-6500-30085 and authorize the City Manager
and City Attorney to prepare and execute any and all applicable documents.
ATTACHMENTS:
1. Bid Tabulation for ITB#014-09-BF
COMMISSION ACTION:
CITY OF WINTER SPRINGS, FL
1126 EAST STATE ROAD 434
WINTER SPRINGS, FL 32708
407-327-1800
ITB/014/09/BF
Intersection Improvements at SR 434 and Hayes Road
Called By: Nancy Vobornik-Purchasing Coordinator
ITB Opened: 2:00 PM
ITB Closed : 2:26 PM
Date: October 8, 2009
Witness: Brian Fields, Engineer
Ken Hutchings, Engineering Tech/Construction Inspector
Hubbard Construction Company
PO Box 547217
Orlando, FL 32854-7217
Base Bid: $ 158,534.25
APEC Inc
4436 Old Winter Garden Road
Orlando, FL 32811
Base Bid: $ 145,483.25
Cathcart Contracting Company
1056 Willa Springs Dr
Winter Springs, FL 32708
Base Bid: $ 194,005.00
Emerald Utilities and Site Development Inc
1601 Park Center Drive
Suite 6B
Orlando, Fl 32835
Base Bid: $ 155,385.20
P & S Paving
3701 Olson Dr
Daytona Beach, FL 32124
Base Bid: $ 141,998.00
Page Two
Ranger Construction Industries, Inc
1200 Elboc Way
Winter Garden, FL 34787
Base Bid: $ 174,927.00