HomeMy WebLinkAbout2009 10 12 Consent 205 Authorization To Execute Middlesex Corporation Contract For Asphalt ResurfacingCONSIDERATIONS:
101209_COM M _Consent_205_FY2010_Resurfacing
COMMISSION AGENDA
=BEM 205
CONSENT J X
INFORMATIONAL
PUBLIC HEARING
REGULAR
October 12, 2009 MGR /DEPT
Meeting Authorization
REQUEST: Public Works Department requesting authorization to execute a contract
amendment with The Middlesex Corporation for Asphalt Resurfacing of
Various City Streets scheduled for FY 2009 -10 in the amount of $342,357.75
PURPOSE: The purpose of this agenda item is to request authorization to execute a contract
amendment with The Middlesex Corporation for Asphalt Resurfacing of Various
City Streets scheduled for FY 2009 -10 in the amount of $342,357.75
Bid #ITB- 006 -09 /BF to complete the FY 2008 -09 paving program was opened on
January 28, 2009. Five (5) bids were received and The Middlesex Corporation had the
lowest bid and was awarded the contract in the amount of $413,315.65 at the February 9,
2009 City Commission meeting. Middlesex completed the FY 2008 -09 paving program
in July 2009.
Staff recommends retaining Middlesex to perform the FY 2009 -10 paving program using
the same unit prices under their current City contract. Staff's recommendation to retain
Middlesex is based on the low unit prices in the current contract, their satisfactory
performance on past projects, and their availability to start the FY 2009 -10 paving
program right away.
The updated 3 -year Paving Master Plan is attached. The updated Master Plan was
developed based on Staffs review of all paved City streets in August and September
2009. The review consisted of a field evaluation of current pavement condition and a
review of the available paving history data. Streets for resurfacing were selected and
ranked in the 3 -year master plan based on the following factors:
o Overall ride quality
o Traffic volume
o Pavement age
o Signs of pavement deterioration and /or structural failure
October 12, 2009
Agenda Item #205
Page 3 of 3
The amounts listed above are within the budgeted amounts for FY 2009 -10, and fund
balances will comply with the City's 25% minimum fund balance policy.
RECOMMENDATION:
Staff recommends that the City Commission approve Middlesex Corporation for Asphalt
Resurfacing of Various City Streets scheduled for FY 2009 -2010 in the amount of $342,357.75
plus 5% contingency funded from 104- 65000 -30075 115- 6500 -30132 and authorize the City
Manager and City Attorney to prepare and execute any and all applicable documents.
IMPLEMENTATION SCHEDULE:
The scope of work will be completed by December 31, 2009.
ATTACHMENTS:
1. 3 -Year Paving Master Plan (1 page)
COMMISSION ACTION:
October 12, 2009
Agenda Item #205
Page 2 of 3
o Completion of multi -phase paving programs in specific neighborhoods
o Funding availability
The 3 -year pavement master plan lists projects by fiscal year for construction and funding
source, with the two primary funding sources consisting of the Roadway Improvement
Fund #115 (One -Cent Sales Tax) and the Transportation Improvement Fund #104 (Local
Option Gas Tax). The FY 2009 -10 budget includes $100,000 from the Roadway
Improvement Fund and $250,000 from the Local Option Gas Tax.
Based on the 3 -year master plan, the Year 1 (FY 2009 -10) paving program consists of the
following streets:
1. Greenbriar Lane from Winter Springs Blvd to Northern Way
2. Murphy Road from Edgemon Ave to the Gee Creek Bridge
3. Fairfax Avenue from 1 Street to SR 434
4. 3rd Street from Bombay Ave to Edgemon Ave
5. Lombardy Road from Moss Road to Fairfax Ave
6. Shepard Road from Sheoah Blvd to the School Entrance
7. Little Sparrow Court
8. Vistawilla Drive from Metro Church to Trail Crossing
Middlesex has agreed to hold their unit prices from their January 28, 2009 bid (ITB# 008
09/BF) for performance of the FY 2009 -10 paving program. To verify that Middlesex's
unit prices under the current City contract represent current market prices, Staff reviewed
recent bidding information from the following sources:
o Seminole County 2009 Continuing Pavement Management Contract
o Seminole County Resurfacing Project Bids for Stimulus Projects
o FDOT District 5
o Florida's Turnpike
FUNDING:
Based on Staff's review of recent bids from the above listed sources, Staff believes that
Middlesex's unit prices for asphalt and milling represent current market prices. In
addition, Middlesex's proposed prices for mobilization, traffic control, and erosion
control are all very low and represent a combined total of less than one percent of the
total bid price of $342,357. Overall, bid prices for asphalt resurfacing projects remain
low across the region relative to past years, although prices appear to have stabilized in
2009 after a significant decline in 2008.
The Asphalt Resurfacing Project is funded as follows:
Funding Source
Roadway Improvement Fund
(115- 65000 -30132 One -Cent Sales Tax)
Transportation Improvement Fund
(104- 65000 -30075 Local Option Gas Tax)
TOTAL
Amount
$100,000.00
$242,357.75
$342,357.75
Rank
1
2
3
4
5
6
7
8
9
Yar
OY201441
10
11
12
13
14
Year 3
20i1;12
15
16
17
18
19
20
21
23
Project
Greenbriar Lane
Murphy Road from Edgemon to Gee Creek Bridge
Fairfax Avenue from 1st Street to SR 434
1st Street from Moss to Bombay
Vistawilla Drive from Metro Church to Trail Crossing
Little Sparrow Court
3rd Street from Bombay to Edgemon
Lombardy Road Moss to Fairfax
Shepard Road Sheoah Blvd to School Entrance
Big Buck Circle
Sheoah Circle Galston to Shepard (East Half)
Northern Way from Shetland Ave to Duncan Drive (east)
Holiday Lane from Alton to Sailfish
Shepard Road from Erica Way to Lisa L000 (west)
Bitterwood St from Alderwood to Edgemon
Pony Court
Devon Ave from 434 to Lombardy
Cortez Ave from 434 to Lombardy
Chestnut Ridge St and Hazelnut St
Chestnut Estates (north and south of WS Blvd)
North Hawthorn Circle
Murphy Road from Gee Creek Bridge to Panama
3-Yttar Totalsi
Project Type
Resurface and Reconstruct
Resurface
Resurface
Resurface
Resurface
Resurface
Resurface
Resurface
Resurface
Total
Resurface
Resurface
Resurface
Resurface
Resurface
Total
Resurface
Resurface
Resurface
Resurface
Resurface
Resurface
Resurface
Resurface
Total
Mill
Resurface Reconstruct
Yards Yards
11,084
4,160
1,816
4,202
4,982
1,479
1,617
2,200
3,431
34,971
6,601
5,703
9,279
4,907
5,173
31,663
2,931
2,149
2,753
2,824
7,029
6,549
2,400
4,009
30,644
1,956
0
0
0
0
0
0
0
0
1,956
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Total Yards Resurface (in.)
City of Winter Springs
3-Year Paving Master Plan
October 2009
13,040
4,160
1,816
4,202
4,982
1,479
1,617
2,200
3,431
36,927
6,601
5,703
9,279
4,907
5,173
31,663
2,931
2,149
2,753
2,824
7,029
6,549
2,400
4,009
30,644
Structural
Avg. Mill Depth Course Depth
(in.)
1.75
1.75
1.75
1.75
1.75
1.75
1.75
1.75
1.75
1.75
1.75
1.75
1.75
1.75
1.50
1.75
1.75
1.75
1.75
1.75
1.75
1.75
1.75
1.50
1.50
1.50
1.50
1.50
1.50
1.50
1.50
1.50
1.50
1.50
1.50
1.50
1.50
1.50
1.50
1.50
1.50
1.50
1.50
1.50
6" Black Base
Tons (110
lb/SY/inch)
645
0
0
0
0
0
0
0
0
645
0
0
0
0
0
0
0
0
0
0
Structural Course
Tons (110
Ib/SY/inch)
1,076
343
150
347
411
122
133
182
283
3,046
545
470
766
405
427
2,612
242
177
227
233
580
540
198
331
2,528
Milling Cost
I
$29,437.80
$5,616.00
$2,451.60
$5,672.70
$6,725.70
$1,996.65
$2,182.95
$2,970.00
$4,631.85
$61,685
$8,911.35
$7,699.05
$12,526.65
$6,624.45
$6,983.55
$42,745
$3,956.85
$2,901.15
$3,716.55
$3,812.40
$9,489.15
$8,841.15
$3,240.00
$5,412.15
$41,369
Asphalt Cost
1
$129,526.32
$25,825.80
$11,273.96
$26,086.54
$30,928.88
$9,181.82
$10,038.54
$13,657.88
$21,300.08
$277,820
$40,979.83
$35,404.94
$57,605.19
$30,463.27
$32,114.63
$196,568
$18,196.01
$13,341.26
$17,090.97
$17,531.75
$43,636.91
$40,657.01
$14,899.50
$24,888.37
$190,242
One-Cent Loral Option
Total Cost Sales Tax Gas Tax Total
$158,964
$31,442
$13,726
$31,759
$37,655
$11,178
$12,221
$16,628
$25,932
$339,505
$49,891
$43,104
$70,132
$37,088
$39,098
$239,313
$22,153
$16,242
$20,808
$21,344
$53,126
$49,498
$18,140
$30,301
$231,611
$100,000
$0
$0
$0
$0
$0
$0
$0
$0
$100,000
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$58,964 $158,964
$31,442 $31,442
$13,726 $13,726
$31,759 $31,759
$37,655 $37,655
$11,178 $11,178
$12,221 $12,221
$16,628 $16,628
$25,932 $25,932
$239,504 $339,504
$49,891
$43,104
$70,132
$37,088
$39,098
$239,313
$22,153
$16,242
$20,808
$21,344
$53,126
$49,498
$18,140
$30,301
$231,611
$710,428
$49,891
$43,104
$70,132
$37,0881
$39,098
$239,313
$22,153
$16,242
$20,808
$21,344
$53,126
$49,498
$18,140
$30,301
$231,611
$sio,4281