HomeMy WebLinkAbout2009 09 28 Informational 101 Upcoming Scottish Highland Games AgreementCOMMISSION AGENDA
I Consent I I
(Informational X I
ITEM 101 Public Hearing
Regular
September 28, 2009 ~. ~-\y
Regular Meeting
Mgr. / Dept.
Authorization
REQUEST: The Parks and Recreation Department wishes to inform the City Commission
regarding the upcoming Scottish Highland Games Agreement.
PURPOSE: The purpose of this item is to inform the City Commission regarding planned
changes to the 33`d Annual Scottish Highland Games, January 16 and 17,
2010 at Central Winds Park.
CONSIDERATIONS:
• Last year the Scottish American Society of Central Florida conducted its 32"d Annual
Scottish Highland Games at Central Winds Park over 2 days (Saturday and Sunday). It
was one of the most successful Highland Games ever done.
• They also at the city's request conducted a Highland Gathering with a small parade, stage
and entertainment.
• This year they are planning to do a Saturday night Ceilidh at Central Winds Park from 5 -
9 p.m. instead of conducting this event at a hotel. Because of this change they are not
able to do a Town Center Gathering with parade and entertainment.
• They however will provide entertainment through the Windbreakers and a Pipe Band
during a couple weekday evenings at the patio area of the Town Center for public
enjoyment.
• Due to this change and the fact that the Scottish Highland Games did very well last year,
they will be paying the total cost of police, temporary help for parking, fire, park rental,
etc. They also are not requesting any funding assistance from Seminole County through
TDC.
• To clearly clarify all aspects of the event, staff plans on bringing the City of Winter
Springs Florida 33`d Annual Central Florida Festival and Highland Games permit
agreement to the City Commission meeting on October 12 or October 26, 2009 for
consideration.
Agenda Item Informational 101
September 28, 2009
Page 2
FUNDING:
To be addressed in agreement.
RECOMMENDATIONS:
Informational Only.
ATTACHMENTS:
Attachment # 1 Flyer and Intent
COMMISSION ACTION:
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SCOTTISH AMERICAN SOCIETY OF CENTRAL FLORIDA, INC.
P.O. BOX 2948
ORLANDO, FL 32802.2948
407.4Zi 72'~
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TO: CITY OF ~IHNIER SPRINGS, Fi.
C/O CHRIS CARSON, EVENTS COORDINATOR
DATE: SEPTEMBER 14, 2009
FYENT INTENT FOR YOUR PARK TO RENT
THE SCOTTISH~AMERICAN SOCIETY OF CENTRAL FLORIDA, INC., DOTH HEREBY DECLARE THE DESIRE
TO USE "CENTRAL WINDS PARK". FOR THE 9T''' YR. tN A ROW, FOR T'HE 83'~ AI~iNUAL "CEN'T'RAL
FLORIDA SCOTTISH HIGHLAND GAMES". THE MAIN DYNAMICS OF OUR EVENT ARE AS FOLLOWS.
DATES/TIMES OF EVENT: SATURDAY. JANUARY 18, 2010.... 8 AM TO 8 PIN*
SUNDAY, JANUARY 17, 2010....... 9 AM TO 5 PM
SETUP/CLEANUP : SETUP TO BEGIN TUESDAY, JANUARY 12
CLEANUP TO BEGIN MONOAY, JANUARY 18
PARKING/SECURITY: WINTER SPRINGS POUCE/LAHOR POOL
PARAMEDIC SUPPORT: SEMINOLE COUNTY
TRASH CLEANUP: HIRED GROUP/CLUB FROM SEMINOLE COUNTY
*EXTENDED PARK USE: IT IS OUR DESIRE TO kOLD OUR CEILIDH UcAirLE~ IN THE PARK SAT.
EVENING FROM 6 PM TO 9 PM. THIS IS THE ANNUAL POST GAMES
GATHERING WHERE MUSICIANS PERFORM AND PEOPLE CAN CONTINUE
TO EAT AND DRINK. THIS REPLACES THE "HIGHLAND GATHERING"
HELD THE PAST 2 YRS. IN THE WINTER SPRINGS TOWN CENTER.
ADMISSION TO THE CEILIDH WILL BE INCLUDED WITH A REGULAR GAMES
TICKET OTHERWISE THERE WILL BE AN "EVENING ONLY" TICKET GOOD
FROM 4 PM TILL 9 PM......ADULTS SS.OO.....KIDS frl 1 S 1.00
CHIP CIGIINFORD
PRESIDENT
FIELD MARSHALL
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