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HomeMy WebLinkAbout2009 08 24 Regular 605 Performance Review Fiscal Year 2008-2009 for City ClerkCOMMISSION AGENDA ITEM 605 August 24, 2009 Regular Meeting REQUEST: Informational Consent Public Hearings Regular X ,~ ., Mgr. / t. Authorization The City Clerk requests the City Commission's direction regarding the upcoming Performance Review for the City Clerk for Fiscal Year 2008- 2009, as requested by the City Commission at a previous Meeting. PURPOSE: As requested by the City Commission in previous years, the City Clerk is providing information related to her upcoming Performance Review for Fiscal Year 2008-2009, and the City Commission is requested to decide how they wish to proceed with the upcoming Performance Review for the City Clerk. PREVIOUS CONSIDERATIONS: The following comments were made during the April 23, 2001 Regular Meeting of the City Commission: "Regarding noticing the City Commission as to when future reviews are due, Deputy Mayor McLeod stated, "I would prefer -that the City Clerk would let us know." CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION REGULAR MEETING -AUGUST 24, 2009 REGULAR AGENDA ITEM "605" PAGES 2 OF 7 Commissioner Blake stated, "One of my pet peeves over the last few years has been this problem of the annual reviews with all the employees and the timeliness or lack of timeliness." Commissioner Blake further said "I would like to think that we can do a better job starting today, on that issue." Mayor Partyka stated that salaries are a priority, and they have to be discussed on a timely fashion. Mayor Partyka further stated, "If this subject is up for discussion in October it should be to this Commission at least a month before the salary is due. It's a burden on any employee to wait six (6) months to see if they get a salary or not. That is just good business practice. So, I urge the City Manager for any future salary increases including his own, that this come up at least one (1) month - prior to when it supposed to be effective." Commissioner Blake agreed and stated, "Hopefully, you are not just talking about the Clerk, or the Manager, but for every employee that we have." The following comments were made during the July 24, 2001 Workshop of the City Commission: "Members of the Commission asked if this could be put on an Agenda, ahead of the City Clerk's Anniversary date. Manager McLemore said, "Sure." Mayor Partyka added, "Similar to the Manager's salary - a month ahead of time of his contract." RECENT CONSIDERATIONS: 2008: Due to the length of the discussions, please see Attachments "A" and "B". 2007: The following comments were made during the August 27, 2007 Regular Meeting of the City Commission: REGULAR 602. Office Of The City Clerk Requests The City Commission's Direction Regarding The Upcoming Performance For The City Clerk, As Requested By The City Commission At A Previous Meeting. Discussion. CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION REGULAR MEETING -AUGUST 24, 2009 REGULAR AGENDA ITEM "605" PAGES 3 OF 7 Commissioner Miller suggested, "I would like to see like a one (1) page, this is what has been done in the past year, and maybe one (1) page, this is what I intend to do in the next year." "I THINK EACH OF US SHOULD SPEND TIME WITH THE CLERK MAYBE AND VERIFY -MAYBE IN A CONVERSATION SO THAT WE ARE CONVINCED THAT WE KNOW HAS BEEN GOING ON, IF WE ARE NOT ALWAYS FOLLOWING IT. I THINK IT OUGHT TO BE DOWN TO TWO (2) PAGES. ONE (1) PAGE, THIS IS WHAT I HAVE DONE - WHAT I AND MY STAFF HAVE DONE -ONE (1) PAGE, THIS IS WHAT WE WANT TO DO. SO, I MAKE IT IN A MOTION." MOTION BY COMMISSIONER MILLER. SECONDED BY COMMISSIONER GILMORE. DISCUSSION. MANAGER McLEMORE SUGGESTED, "JUST FOR THOUGHT, IF YOU USE THE FORMAT I USE FOR THE DEPARTMENT HEADS, IT'S VERY SHORT BUT IT WOULD GIVE THE CLERK A LITTLE MORE FREEDOM TO SAY SOME THINGS." DEPUTY MAYOR McGINNIS SAID, "THAT'S GOOD." MANAGER McLEMORE ADDED, "IT'S FIVE (5) PAGES). DEPUTY MAYOR McGINNIS ADDED, "THAT IS FINE. I AM COMFORTABLE WITH THAT." COMMISSIONER MILLER ADDED, "I WILL LEAVE IT UP TO THE CLERK. IF SHE WANTS TO USE THE CITY FORM. THAT IS FINE." "I WOULD LIKE TO OFFER AN AMENDMENT THAT IT WOULD BE UP TO THE DISCRETION OF THE CITY CLERK WHETHER SHE CHOOSES TO USE THE CITY FORM AS AN OPTION TO THE TWO (2) PAGES." AMENDMENT TO THE MOTION BY DEPUTY MAYOR McGINNIS. SECONDED BY COMMISSIONER MILLER. DISCUSSION. CITY CLERK LORENZO-LUACES STATED, "AND THIS WOULD BE TO BRING BACK BY THE 27Tx...„ COMMISSIONER MILLER NOTED, "...OF SEPTEMBER - WHATEVERYOUR ANNIVERSARY DATE." VOTE: (ON THE AMENDMENT) COMMISSIONER KREBS: NAY COMMISSIONER GILMORE: AYE COMMISSIONER BROWN: AYE COMMISSIONER MILLER: AYE DEPUTY MAYOR McGINNIS: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION REGULAR MEETING -AUGUST 24, 2009 REGULAR AGENDA ITEM "605" PAGES 4 OF 7 VOTE: (ON THE MAIN MOTION, AS AMENDED) COMMISSIONER BROWN: AYE COMMISSIONER MILLER: AYE DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: NAY COMMISSIONER GILMORE: AYE MOTION CARRIED. The following comments were made during the September 24, 2007 Regular Meeting of the City Commission: REGULAR 603. Office Of The City Clerk Requests The City Commission Consider The Information They Have Received Regarding The Performance Review Due September 27, 2007 For The City Clerk. Discussion. "I MAKE A MOTION THAT WE PROVIDE ANDREA (LORENZO-LUACES) WITH THE CURRENT FOUR PERCENT (4%) INCREASE." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER MILLER. DISCUSSION. VOTE: DEPUTY MAYOR McGINNIS: AYE COMMISSIONER BROWN: AYE COMMISSIONER GILMORE: AYE COMMISSIONER MILLER: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. 2006: The following comments were made during the September 7, 2006 Special Meeting of the City Commission: REGULAR AGENDA -PREVIOUSLY LISTED ON THE AUGUST 28, 2006 MEETING AGENDA REGULAR 309. Office Of The City Clerk Requests The City Commission's Direction Regarding The Upcoming Performance Review For The City Clerk, As Requested By The City Commission At A Previous Meeting. CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION REGULAR MEETING -AUGUST 24, 2009 REGULAR AGENDA ITEM "605" PAGES 5 OF 7 With discussion, Commissioner Krebs asked about goals. City Clerk Lorenzo-Luaces stated, "I have a list of things that I have wanted to do for the past six (6) years and I am not there. I keep trying and I can submit the list of things that I want to complete." Mayor Bush noted, "It would be very hard for her to take on personal things when she is responding to six (6) people all the time -but Andrea (Lorenzo-Luaces), I think the Commissioner does bring up a good point, maybe we need to know what these -things are." Commissioner Krebs added, "I would like to help you meet them too, if there is a reason you're not." City Clerk Lorenzo-Luaces stated, "Part of what we are running up against is this Records Management, now with some of the changes that we are trying to do, it is going to take even more of our time." Furthermore, City Clerk Lorenzo-Luaces remarked, "It's things that I have been wanting to do for six (6) years. I mean, some are huge jobs, I just can't get to them, so even though Danielle (Harker, Assistant to the City Clerk) is here, we are not accomplishing all those things because of our day-to-day duties and everything that comes up - but I will be glad to provide you with that list." "I SENT IN A LETTER RECOMMENDING HER FOR THE CLERK OF THE YEAR, AND I THINK EVERYBODY ELSE DID ALSO. I THINK BASED ON THAT, I DON'T SEE WHY WE NEED TO GO THROUGH ADDITIONAL STRUGGLE OVER ALL THE DETAILS ON THIS. I THINK SHE HAS ENOUGH TO DO ALREADY, SO I WOULD RECOMMEND THAT WE APPROVE A FIVE PERCENT (5%) INCREASE." MOTION BY COMMISSIONER MILLER. SECONDED BY DEPUTY MAYOR BLAKE. DISCUSSION. MAYOR BUSH ASKED, "EFFECTIVE?" COMMISSIONER MILLER STATED, "ON HER ANNIVERSARY DATE." VOTE: DEPUTY MAYOR BLAKE: AYE COMMISSIONER GILMORE: AYE COMMISSIONER MILLER: AYE COMMISSIONER KREBS: AYE COMMISSIONER McGINNIS: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION REGULAR MEETING -AUGUST 24, 2009 REGULAR AGENDA ITEM "605" PAGES 6 OF 7 OTHER CONSIDERATIONS: The following comments were made during the September 27, 2004 Regular Meeting of the City Commission: 502. Office Of The City Clerk Respectfully Requests The City Commission Review This Agenda Item Relative To The Annual Evaluation Of The City Clerk, In Terms Of What The City Commission Requested Of The City Clerk. Discussion. Deputy Mayor Miller stated, "The question could be answered very easily by just saying, in the interest of consistency, that those people who are Charter Officers, appointed by the City Commission, don't have a pay grade." "I MAKE A MOTION THAT WE ELIMINATE THE CITY CLERK'S PAY GRADE -CHARTER OFFICER." MOTION BY COMMISSIONER GILMORE. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. MAYOR BUSH STATED THE MOTION INVOLVED REMOVING "THE PAY GRADE DESIGNATION FROM THE CITY CLERK POSITION." VOTE: DEPUTY MAYOR MILLER: AYE COMMISSIONER GILMORE: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER McLEOD: NAY COMMISSIONER BLAKE: AYE MOTION CARRIED. The anniversary date for City Clerk, Andrea Lorenzo-Luaces is September 2~th FUNDING: Merit Increase funds for this current Fiscal Year have been included in the Budget for this Fiscal Year. CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION REGULAR MEETING -AUGUST 24, 2009 REGULAR AGENDA ITEM "605" PAGES 7 OF 7 ATTACHMENTS: "A": Excerpt from the August 25, 2008 Regular City Commission Meeting "B": Excerpt from the September 22, 2008 Regular City Commission Meeting RECOMMENDATION: The City Commission is asked to provide the direction that they deem suitable regarding any Performance Review and any potential merit increase for the City Clerk for Fiscal Year 2008-2009. COMMISSION ACTION: ATTACHMENT "A" CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -AUGUST 25, 2008 PAGE 18 OF 31 WE HAVE PEOPLE IN THE COMMUNITY THAT KNOW HOW TO DO THIS OR HAVE BEEN SUCCESSFUL IN GETTING SHORT-TERM PROJECTS OFF THE GROUND SUCCESSFULLY. THEY EXIST THROUGHOUT SEMINOLE COUNTY -LET US GO MAKE IT HAPPEN." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER KREBS. DISCUSSION COMMISSIONER KREBS ADDED, "COMMISSIONER BROWN, WOULD THAT INCLUDE ANY KIND OF CREATIVE WAY TO HAVE HELP IF THEY SO NEED IT, BUT AT NO COST TO THE CITY?" COMMISSIONER BROWN STATED, "WHY NOT." VOTE: COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE DEPUTY MAYOR GILMORE: AYE COMMISSIONER MILLER: AYE COMMISSIONER McGINNIS: AYE MOTION CARRIED. •• AGENDA NOTE: THE FOLLOWING TWO (2) REGULAR AGENDA ITEMS "603" AND "604" WERE DISCUSSED SIMULTANEOUSLY AS NOTED NEXT, AND THEN INDIVIDUALLY. • • REGULAR AGENDA REGULAR 603. Office Of The City Clerk Requests The City Commission's Direction Regarding The Upcoming Performance Review For The City Clerk For Fiscal Year 2007-2008, As Requested By The City Commission At A Previous Meeting. REGULAR 604. Office Of The City Manager Requesting The Commission To Review Information Regarding The City Manager's Annual Evaluation For Performance Year "11", November 1, 2006 Through October 31, 2007. Discussion. Commissioner McGinnis suggested that the City Clerk did not need to provide information going back to 2001. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -AUGUST 25, 2008 PAGE 19 OF 31 Further discussion followed on whether there was an Evaluation process for employees of the City Commission. Commissioner Brown inquired, "Is there a formal process - a formal document that we use for this purpose?" Commissioner Brown added, "I wonder if there shouldn't be and maybe this is yet another Workshop, but maybe I think we need to enter into a more formalized process for individuals who are direct employees of the Commission." Discussion continued on other cities. Manager McLemore stated, "Prior to two (2) years ago, I sat down with the Commission individually, each year and said "What are your goals for the upcoming year so I can put them into my report and goals for the year. The Commission basically lost interest in that process. So, what I have done is gone back to the benchmarks that the Commission has set which really is the appropriate way, in my opinion." Commissioner Brown asked Manager McLemore, "So, when are those annual goals set, or in this case, when were those goals created for you?" Manager McLemore stated, "I sat down with the Commissioners one on one every year and I created a list. I compiled that list and brought it back to the Commission and said this is the list we're working from and there was agreement with that list, and then we would move forward." Commissioner Brown then inquired, "So, in the past two (2) years?" Manager McLemore noted, "No, not in the last two (2) years." Commissioner Brown then said, "I think as long as the Commission is directly responsible for the City Clerk and the City Manager, the process needs to be the same; and in this case, if we are not taking the time to do a formalized review and a formal goal setting expectation, both of these individuals are really working in the dark as to what our annual objectives and anticipated results are for them." Further discussion followed on suggested metrics; and evaluation forms. Deputy Mayor Gilmore suggested, "What I would like personally to see her (Andrea Lorenzo-Luaces, City Clerk) do is come back with a list of what she did during the year, her accomplishments. Secondly -let's say, a list of the pay of other City Clerks in our area and somewhat of a comparison, and I would like to see her bring that back at the next Meeting, so that we can act on this." Commissioner Krebs then stated, "I really think it is important to be able to look at how you are going to evaluate somebody by saying, `Okay, here are what our objectives are' and usually you set them as a group and then yes, here is how they were met -maybe we didn't set something; well why didn't we meet it? Maybe there is help that somebody needs." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -AUGUST 25, 2008 PAGE 20 OF 31 Continuing, Commissioner Krebs stated, "I personally think that we should have some formal kind of -and to Anthony's (Garganese) point, maybe there is something you could give us that we can look at Anthony (Garganese)'s -that there should be a structure that we follow. This isn't structured." Furthermore, Commissioner Krebs noted, "Andrea (Lorenzo-Luaces) has done that before, as a matter of fact if I am not mistaken. You have given us what basically you set out to do for the year; what you accomplished during that period of time; what you still have left." Discussion ensued on what the City Clerk has given the City Commission in past years. Commissioner McGinnis noted, "I think when you analyze everything Andrea (Lorenzo- Luaces) does, you will realize that it really doesn't make sense to me that she is only accountable to the Commission and not the City Manager as in most cities." Commissioner McGinnis added - "Because it is City business. It is just not confined to the City Commission and I think we need to look at that at some point; but -Andrea (Lorenzo-Luaces) has given us what was wanted in the past. I would suggest to you, not a timeline as in the past but a job synopsis." Commissioner Miller commented on the process and noted that "My experience now has been that you sit down at the beginning of the year. She tells you what she is going to do and we know by the end of the year, whether or not most of those things have happened." Furthermore, Commissioner Miller added, "I think what we got last year was adequate. I -didn't care for the first one because it was too long and basically month in, month out I sit here and I watch what is going on and you see the stuff going on and you hear people that work on City Boards who will tell you `Yes, the Minutes are produced on time; we are happy with her performance.' I just don't see the purpose of getting into an exhaustive analysis document four (4) or five (5) pages long." Discussion. •• AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEM "603" WAS NOW DISCUSSED INDIVIDUALLY AS NOTED ON PAGE 18. • •S REGULAR AGENDA REGULAR 603. Office Of The City Clerk Requests The City Commission's Direction Regarding The Upcoming Performance Review For The City Clerk For Fiscal Year 2007-2008, As Requested By The City Commission At A Previous Meeting. Commissioner Krebs remarked, "I agree with the one (1) page; I am fine with it." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -AUGUST 25, 2008 PAGE 21 OF 31 Additionally, Commissioner Krebs then commented on Goals and said, "Could you bring that back?" Commissioner Krebs added, "What I would like on that one (1) page is just the thing that you have been able -out of your Goals to do, because -that is moving forward. That is a good thing. I would like to see that." Continuing, Commissioner Krebs stated, "She had objectives, so that the objectives would be on that one (1) page; and then she also had Goals and she would pull out the ones that she was able to meet on that one (1) page -and going forward, she would also have continuing - we have yet to see what she is working on." Mayor Bush suggested, "I think the Commission needs to approve her Goals, so she doesn't work on something that you all don't think she should be doing or you know it is not achievable without adding -more Clerks." Commissioner Krebs asked, "Wouldn't we do that when she brought that forward?" Mayor Bush said, "Yes. But the Commission would then filter the Goals so to speak." "I WOULD LIKE TO MAKE A MOTION THAT WE ASK ANDREA (LORENZO-LUACES) TO PRODUCE A ONE (1) PAGE LIST OF HER ACCOMPLISHMENTS DURING THE YEAR AND ALSO PROVIDE US WITH A LIST OF SALARIES OF COMPARABLE POSITIONS IN ADJOINING COMMUNITIES AND REPORT THAT BACK FOR ACTION AT THE NEXT COMMISSION MEETING." MOTION BY DEPUTY MAYOR GILMORE. MAYOR BUSH ASKED ABOUT GOALS. DEPUTY MAYOR GILMORE ADDED, "THAT WE INCLUDE HER GOALS FOR NEXT YEAR." SECONDED BY COMMISSIONER BROWN. DISCUSSION. DEPUTY MAYOR GILMORE THEN REMARKED, "WE ARE AFTER HER ACCOMPLISHMENTS FOR THE YEAR. WE ARE NOT AFTER HOW MANY TIMES SHE WAS LATE OR EARLY IN ARRIVAL OR HOW MANY NIGHTS SHE WORKED - I WANT TO KNOW WHAT SHE DID -NOT JUST HER, IT IS WHAT THE DEPARTMENT DID. THEY PRODUCED RECORDS, THEY SATISFIED STUFF, THEY PRODUCED MINUTES -ALL OF THAT." DEPUTY MAYOR GILMORE THEN SUGGESTED, "LET'S SAY TWO (2) PAGES." MAYOR BUSH ASKED, "ANDREA (LORENZO-LUACES), CAN YOU DO THIS ON ONE (1) PAGE?" COMMISSIONER McGINNIS ADDED, "NO MORE THAN FIVE (5)." CITY CLERK LORENZO-LUACES REMARKED, "I CAN DO THAT ON A COUPLE OF PAGES -BRIEF AND THEN IF YOU WANT FURTHER EXPLANATION, I CAN ELABORATE." MAYOR BUSH THEN SAID, "THAT WOULD BE FINE." COMMISSIONER McGINNIS ADDED, "THAT IS FINE." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -AUGUST 25, 2008 PAGE 22 OF 31 COMMISSIONER MILLER NOTED, "I THOUGHT I UNDERSTOOD COMMISSIONER GILMORE TO KIND OF INDICATE THAT THE FUTURE WOULD BE NOT ONLY - IT WOULD BE -SHORT, MEDIUM, AND LONG TERM BECAUSE SOME OF THESE THINGS LIKE RECORDS..." COMMISSIONER McGINNIS ADDED, "...THEY ARE ON-GOING..." COMMISSIONER MILLER CONTINUED, "...IT IS GOING TO GO ON FOR FOUR (4) OR FIVE (5) YEARS OR LONGER AND CATCHING UP ON SOME OF THESE AREAS THAT SHE HAS BEEN TRYING TO CATCH UP ON." DEPUTY MAYOR GILMORE NOTED, "THAT IS A GOOD POINT." DEPUTY MAYOR GILMORE ADDED, "HER GOALS WOULD BE SHORT TERM, LONG TERM, MEDIUM TERM." MAYOR BUSH NOTED, "WE ONLY -BUDGET ONE (1) YEAR IN ADVANCE." COMMISSIONER KREBS THEN SUGGESTED, "WOULD THE COMMISSION ACCEPT THE FACT THAT - IF SHE JUST COPIED FROM THAT PREVIOUS - THAT THEY MET THOSE -ATTACHMENT, WHATEVER THAT SHE HAD PROVIDED US." Tape 3/Side B MAYOR BUSH ASKED CITY CLERK LORENZO-LUACES, "IS IT SOMETHING THAT YOU FEEL YOU CAN ACCOMPLISH, IN WHAT THE COMMISSION IS ASKING FOR?" CITY CLERK LORENZO-LUACES STATED, "I CAN DO THAT IN SAY TWO (2) TO THREE (3) PAGES, IS THAT OKAY?" COMMISSIONER KREBS REMARKED, "I DON'T NEED TO SEE THE TWO (2) TO THREE (3) PAGES, I JUST NEED YOU TO SAY THAT YOU ACCOMPLISHED THOSE GOALS -THOSE OBJECTIVES THAT YOU HAD GIVEN TO US." CITY CLERK LORENZO-LUACES ADDED, "AND I WILL BE GLAD TO BRING THAT BACK." DEPUTY MAYOR GILMORE NOTED, "WHAT I AM HUNTING FOR ARE - BULLET ITEMS, NOT A FULL EXPLANATION OF WHAT YOU DID. BULLETS." MAYOR BUSH STATED, "NEXT MEETING." CITY CLERK LORENZO- LUACES COMMENTED, "I WILL GET IT DONE THEN." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -AUGUST 25, 2008 PAGE 23 OF 31 VOTE: DEPUTY MAYOR GILMORE: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE COMMISSIONER MILLER: AYE COMMISSIONER McGINNIS: AYE MOTION CARRIED. Mayor Bush called a Recess at 7:43 p. m. The Regular Meeting was called back to Order at 7.•SI p. m. Chief Daniel J. Kerr, Chief of Police, Police Department addressed the City Commission briefly on an Accreditation meeting for the Police Department and invited the City Commission. Mayor Bush asked that the City Clerk Lorenzo-Luaces post this meeting, and brief discussion followed regarding the Agenda for this meeting. Mayor Bush then suggested that Chief Kerr try to have Commissioner Brown and Commissioner Krebs accommodated tomorrow night as they have pre-arranged engagements. Chief Kerr stated, "Yes, I will." •• AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEM "604" WAS NOW DISCUSSED INDIVIDUALLY AS NOTED ON PAGE 18. •• REGULAR AGENDA REGULAR 604. Office Of The City Manager Requesting The Commission To Review Information Regarding The City Manager's Annual Evaluation For Performance Year "11", November 1, 2006 Through October 31, 2007. Manager McLemore advised the City Commission, "We got into this thing of the Evaluation taking so much time and I explained to you when I first came here, we really didn't have a Finance Director that could develop an Annual Report, so, we got into the practice of waiting for the Audit to come out, so we'd know what our year-end results were and then I could write - a reasonable Performance analysis for you in the year. Those things have changed now." ATTACHMENT «B„ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -SEPTEMBER 22, 2008 PAGE 23 OF 24 Furthermore, Commissioner Krebs added, "I am just afraid they are not going to see that part." Ms. Dalka added, "We'll put it up in the body - up where they can see it." Commissioner McGinnis suggested, "That was exactly my concern; and I think it should be prominently displayed where you are more likely to see it, than not see it. They have to understand that -their email will be a matter of public record. We have to make every effort that that is prominent." Further discussion. "I WOULD LIKE TO MAKE A MOTION THAT WE APPROVE WITH THE REQUEST THAT JOANNE (DALKA) AND HER STAFF COME BACK WITH SOME REFINED RECOMMENDATIONS AS TO LISTS AND I AM SURE THAT YOU CAN WORK WITH THE CITY MANAGER, AND THAT YOU PROBABLY KNOW THE LIST THAT WE WOULD BE MOST LIKELY TO BE REQUESTING; AND THAT WE COME BACK WITH THE OPERATION OF THE SYSTEM TO ASSURE THE REST OF THE COMMISSION, HOW CITIZENS WILL BE ABLE TO BE PROTECTED AND THEIR PRIVACY PROTECTED IF THEY CHOOSE NOT TO PARTICIPATE." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER KREBS. DISCUSSION. VOTE: DEPUTY MAYOR GILMORE: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. REGULAR 605. Office Of The City Clerk Requests The City Commission Consider Requested Information Regarding The Current Performance Review For The City Clerk Due September 27, 2008. City Clerk Lorenzo-Luaces briefly introduced this Agenda Item. Mayor Bush stated, "I think Andrea (Lorenzo-Luaces) is to be congratulated for her professionalism and her efforts to become even more professional." Commissioner Krebs stated, "Yes." Commissioner McGinnis remarked, "Yes." Mayor Bush added, "I think it speaks well for the Commission who have hired such a progressive Clerk." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING -SEPTEMBER 22, 2008 PAGE 24 OF 24 "MOTION TO GIVE ANDREA (CITY CLERK LORENZO-LUACES) FOUR PERCENT (4%) INCREASE." MOTION MADE BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE DEPUTY MAYOR GILMORE: AYE MOTION CARRIED. City Clerk Lorenzo-Luaces thanked the City Commission. In other City business, further brief discussion followed on the Budget process. ADJOURNMENT Mayor Bush adjourned the Regular Meeting at 9:32 p.m. RESPECTFULL Y SUBMITTED: LaDONNA SLAYTER, ASSISTANT TO THE CITY CLERK AND ANDREA LORENZO-LUACES, MMC CITY CLERK APPROVED: MAYOR JOHN F. BUSH NOTE: These Minutes were approved at the , 2008 Regular City Commission Meeting.