HomeMy WebLinkAbout2009 08 10 Consent 201 Newly Created Finance and Administrative Services DepartmentCOMMISSION AGENDA
ITEM 201
August 10, 2009
Regular Meeting
Authorization
/DEPT.
REQUEST: City Manager requesting the Commission to authorize the creation of a new Finance
and Administrative Services Department.
PURPOSE: This agenda item is needed for the Commission to consider the recommendation of the
City Manager to merge the General Services Department and the Finance Department into a newly
created Finance and Administrative Services Department.
CONSIDERATIONS:
As previously discussed, the Proposed FY 2010 Budget includes a departmental reorganization that
combines the General Services Department and the Finance Department into one department. This
newly created department is recommended to function under one director position entitled "Director of
Finance and Administrative Services." Anew job description has been prepared for this position and
has been reviewed and an associated pay grade has been assigned by the City's compensation
consultant, Cody and Associates.
In accordance with City Charter, Section 6.01, the City Commission "may establish city departments,
officers or agencies in addition to those created by this Charter and may prescribe the functions of all
departments and agencies." Accordingly, this reorganization is presented to the Commission for formal
approval, effective immediately.
RECOMMENDATION:
The City Manager recommends that the City Commission approve:
1. The creation of a new City department entitled "Department of Finance and Administrative
Services," and an associated new department director entitled "Director of Finance and
Administrative Services."
2. Approval of pay grade 43 ($71,709 - $109,716) for this new consolidated position.
ATTACHMENTS:
• Job Description -Director of Finance and Administrative Services.
Consent X
Informational
Public Hearin
COMMISSION ACTION:
CITY OF WINTER SPRINGS
SALARY RANGE: $71,709 - $109,716
JOB DESCRIPTION
TITLE: FINANCE AND ADMINISTRATIVE SERVICES DIRECTOR PAY GRADE
43
DEPARTMENT: FINANCE AND ADMINISTRATIVE SERVICES
GENERAL DESCRIPTION:
Highly responsible administrative, professional and technical work directing and coordinating the
Accounting, Finance, Utility Billing, Treasury, Budget and Payroll functions. Also responsible for
the administration of Risk Management & Insurance, Safety, Purchasing and other general
administrative functions of City Government. Work is performed under the administrative
direction of the City Manager.
ESSENTIAL JOB FUNCTIONS:
• Directs the preparation of financial reports and schedules.
• Reviews and approves financial materials such as: checks, pay requests, memorandums,
payroll timesheets, etc.
• Reviews financial data, such as: bond documents, monthly financial reports, other reports
and funding requests.
• Coordinates City pension plan.
• Attends and participates in administrative meetings, such as: agenda preparation, staff,
department head, Commission, and pension board.
• Coordinates the annual audit.
• Prepares routine and special reports, analysis and management studies.
• Prepares and monitors the City's budget.
• Oversees investment and management of City investments.
• Exercises general supervision over various assigned activities.
• Develops programs, City-wide policies and procedures.
• Initiates and carries to completion special programs as directed by the City Manager.
• Assists department heads and City agencies as needed.
• Interacts with officials and agents of other governmental entities.
• Attends various meetings, conferences and other programs.
• Represents the City Manager at various meetings.
• Manages the disposition of surplus assets.
• Prepares and implements Customer Service Plan.
(These essential job functions are not to be construed as a complete statement of all duties performed. Employees
will be required to perform other job related marginal duties as required.)
MINIMUM QUALIFICATIONS:
KNOWLEDGE, SKILLS AND ABILITIES:
- Knowledge of governmental accounting principles.
- Knowledge of local finance administration.
- Knowledge of modern business management and the principles and practices of
public administration.
- Knowledge of computer systems pertaining accounting and financial management.
- Knowledge of budgeting and financial reporting systems.
07/14/09
FINANCE AND ADMINISTRATIVE SERVICES DIRECTOR PAY GRADE
PAGE 2 of 3 43
- Knowledge of purchasing procedures and policies.
- Ability to lead and motivate a small department.
- Ability to communicate effectively orally and in writing.
- Ability to analyze financial data and discern underlying management problems.
- Ability to exercise good judgement in financial management.
- Skill in making public presentations.
- Skill in developing employees and holding them accountable.
- Skill in use of PC's for analysis and report development.
- Knowledge of public personnel administration.
- Knowledge of sources of information related to problems of local government.
- Ability to write clear and concise reports, memoranda, directives and letters.
- Ability to develop comprehensive plans from general instructions.
- Ability to develop and maintain effective working relationships with department
heads and the general public.
EDUCATION AND EXPERIENCE:
Graduation from an accredited four-year college or university with a Bachelor's Degree in
Accounting, Business, Public Administration, Financial Management or a related field.
Master's Degree preferred. CPA/CGFO required. Three to five (3-5) years of experience
as a local government Finance Director or assistant; or three (3) years of progressively
responsible experience in local government administration.
(A comparable amount of training, education or experience can be substituted for the minimum
qualifications.)
LICENSES, CERTIFICATIONS OR REGISTRATIONS:
Must be able to be bonded.
ESSENTIAL PHYSICAL SKILLS:
- Acceptable eyesight (with or without correction)
- Acceptable hearing (with or without hearing aid)
- Ability to communicate both orally and in writing.
ENVIRONMENTAL CONDITIONS:
- Works inside in an office environment.
(Reasonable accommodations will be made for otherwise qualified individuals with a disability.)
NAME
TITLE DATE