HomeMy WebLinkAbout2009 07 13 Informational 101 Recreation Program AgreementsCOMMISSION AGENDA
Consent
Informational X
ITEM 101 Public Hearing
Regular
~~
July 13, 200
Regular Meeting
Mgr. / Dept.
Authorization
REQUEST: The Pazks and Recreation Department wishes to inform the City Commission
regazding the upcoming 2 yeaz Recreation Program Agreements with the primary
youth sports provider organizations.
PURPOSE: The purpose of this item is to inform the City Commission regarding the current
planned changes to the 2 yeaz Recreation Program Agreements with the primazy
youth sports provider organizations (Winter Springs Youth Organization-Babe
Ruth, Winter Springs Basketball League, Florida Soccer Alliance, Central Florida
United Soccer Clubs, Winter Springs Grizzlies, and Seminole Lacrosse League).
CONSIDERATIONS:
• The City of Winter Springs has been executing 2 year agreements with the primary youth
sports provider organizations since 2003. These agreements help defer the cost of providing
and coordinating facilities and assist youth sports organizations.
• These agreements have been changed every 2 years to provide needed increases in revenue to
the city and services to the youth organizations.
• The 2008-2009 agreement fees were primarily based on the number of youth sports
participants. The youth sports participant's numbers have decreased and aze expected to be
20% lower. Therefore, staff is recommending a change in the agreements to a fixed fee. The
fixed fee is correlated to the hours of field usage and number of fields used.
• These fees aze used to cover direct costs but cannot cover all indirect costs such as field
maintenance, utilities, and staffing costs. There is a balance necessary in charging youth
organizations these fees. The cost is always passed on to the parents. If the increase is
significant participation drops off or children may play at another city that has a lower fee to
participate.
Agenda Item Informational 106
July 13, 2009
Page 2
• Staff is proposing the attached schedule:
Current 2009 Revenues
WS Babe Ruth Baseball & Softball
WS Grizzlies Football &Cheerleading
Central Florida United Soccer Club
Florida Soccer Alliance Club
Seminole Lacrosse League
WS Basketball League
Tota12009 Revenues
$ 8000 + $ 3,000 in CWP upgrades.
Total $11,000
$ 6,000
$16,000
$ 6,000
$ 6,000
12 000
$ 54,000
Proposed 2010 Revenues
WS Babe Ruth Baseball & Softball
WS Grizzlies Football &Cheerleading
Central Florida United Soccer Club
Florida Soccer Alliance Club
Seminole Lacrosse League
WS Basketball League
Tota12010 Revenues
$11,500 + $ 3,000 in CWP upgrades.
Total $14,500
$ 8,000
$ 18,000
$ 15,000
$ 7,000
14 000
$ 73,500
- Winter Springs Babe Ruth fees increased due to the fact that they use the fields
primarily at Central Winds Park every day for both fall and spring seasons.
- Winter Springs Grizzlies fees went up slightly; they use the fields only in the fall
season.
- CFU Soccer is the largest soccer group; there is a small increase in their fees.
- Kraze/Krush was affiliated with FSA and outgrew the group and started their own
Winter Springs Youth Soccer Leagues, they were under contract with the City for 2
years as a soccer group running camps, clinics, games with FSA, and now have
become a partnership.
- Seminole Lacrosse Club is very simple and has a minimal increase.
- Winter Springs Basketball League increased some; they don't use City facilities
because we don't have a gym or recreation center. We have to use Seminole County
Schools for activities.
• The total increase in revenue would be $19,500 for 2010 and the same for 2011. However,
the agreement also calls for the fees to be review for any needed adjustment after 1 year.
• Staff plans on bringing the 2 year Recreation Program Agreements with Winter Springs
Youth Organization (Babe Ruth), Winter Springs Basketball League, Florida Soccer Alliance,
Central Florida United Soccer Clubs, Winter Springs Grizzlies, and Seminole Lacrosse
League to the City Commission meeting on July, 27, 2009 for consideration.
FUNDING:
Total $73,500 in 2010.
RECOMMENDATIONS:
Informational Only
ATTACHMENTS:
None
COMMISSION ACTION: