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Home My WebLink About2009 06 08 Consent 201 Amendment #1 to Agreement with Pegasus Engineering for SR419 and WadeCOMMISSION AGENDA ITEM 201 June 8, 2009 Meeting CONSENT X INFORMATIONAL PUBLIC HEARING REGULAR ~, MGR~~i /DEPT ~~~ ~f Authorization REQUEST: Public Works Department requesting authorization to execute Amendment #1 to the contractual agreement with Pegasus Engineering for professional engineering services for roadway improvements on S.R. 419 and Wade Street. PURPOSE: The purpose of this agenda item is to request authorization to execute Amendment #1 to the contractual agreement with Pegasus Engineering for professional engineering services for roadway improvements on S.R. 419 and Wade Street in the amount of $23,859.29. CONSIDERATIONS: • At the June 9, 2008 City Commission meeting, the Commission provided authorization to enter into a contractual agreement with Pegasus Engineering to provide professional engineering services for roadway improvements to Wade Street and S.R. 419 at a cost of $88,934, piggybacking off Pegasus Engineering's Continuing Consulting Contract for Professional Engineering Services with the City of Winter Garden. • The planned improvements for this project are as follows (see Attachment 1): o Wade Street reconstruction from S.R. 419 to Old Sanford-Oviedo Road o Addition of a southbound right-turn lane from Wade Street onto S.R. 419 o Addition of an eastbound and westbound left-turn deceleration lanes from S.R. 419 onto Wade Street o Addition of a right-turn deceleration lane on S.R. 419 westbound onto Wade Street o Addition of a right-turn deceleration lane on S.R. 419 eastbound onto Sherry Avenue • Amendment #1 is necessary due to the following design scope changes: o Revisions to the construction plans to provide bike lanes through the right-turn deceleration lanes, which was a change in FDOT design criteria implemented after the design was in progress. June 8, 2009 Agenda Item #201 Page 2 of 2 o The splitting of one project into three separate projects (Federal, State, and City) due to the availability of federal funding of up to $534,000 for construction of the S.R. 419 improvements under the 2009 American Recovery and Reinvestment Act (ARRA). The three projects and funding sources are identified on Attachment 1. FUNDING: The $23,859.29 for roadway design services is requested to be funded by the Road Improvement Fund, line code #115-65000-30133. RECOMMENDATION: Staff recommends the City Commission authorize execution of Amendment #1 to the contractual agreement with Pegasus Engineering for professional engineering services for roadway improvements on S.R. 419 and Wade Street in the amount of $23,859.29. ATTACHMENTS: 1. Attachment 1 -Wade Street / S.R. 419 Improvements Map (1 page) 2. Attachment 2 -Amendment #1 and Proposal from Pegasus Engineering (4 pages) COMMISSION ACTION: 060809_COMM_Consent_201_Wade Street Engineering Services Amendment #1 r A~ W U N .. ..+ Q vI A~ W 0 /L /1 A~ AA W L r r 2 M AGREEMENT FOR SMALL SCALE ENGINEERING SERVICES AMENDMENT #1 This is Amendment #1 to the Agreement for Small Scale Engineering Services between the City of Winter Springs and Pegasus Engineering, LLC dated August 22, 2008. The Scope of Services for Amendment #1 shall be as described in the attached proposal from Pegasus Engineering, LLC dated May 14, 2009 (revised May 22, 2009). CITY: ENGINEER: CITY OF WINTER SPRINGS By: By: Print Name/Title: Print Name/Title: ATTEST: By: City Clerk *THIS AMENDMENT IS ONLY VALID AGAINST THE CITY UPON APPROVAL BY THE CITY COMMISSION OF WINTER SPRINGS AND SIGNATURE BY EITHER THE MAYOR OR CITY MANAGER. Small Scale Engineering Services Agreement City of Winter Springs and Pegasus Engineering, LLC Amendment #1 1 Attachment 2 ~E'~EraSllS May :14,.2044 Revised May 22, 2009 tyir, Brian Fields, P,B. City Engineer City of Winter Springs 1.126 E. State Road 434 WinterSprings, Flo1•ida 32708 RE: Wade Street and State Raad 419 R~ad4vay Improvements -Plans Revsiatxs Proposal far Prafessiona! Engixieering Services Dear Mr. Fields: 1'-9019R1 Pegasus Engineeruxg, LLC (PE} is pleased to presetxt tlvs proposal for professional etxgineering design a[xd permitting set~vices for the Wade Street acid -State Road 419 roadway itnprove~xients project - ptai~ revisions. The proposed revisions iixclude (T} the addition of `'key holes" along the proposed right-turn deceleration lanes atl'~ade Streetattd at S~er~y.Avenue, and (2}revising tlxe plans to split out the Watie Street improvements na~th of the rail~:oad tracks, (3} splitting the Sherry Avenue tttrrt-lane improvements into a separate set of plans, and (4} and splittiytg the duantities into fhree categories for bidding purposes; Wade Street improvement, Wade Street 1 SR419 improvements, and Sherry Avenue I SR419 improvements. SCC?PE +(4~ SERVICES Design, Construction Plans Prettaratian atxd Pertnittin~ 1. Revise tlxe constraction plans to add ux the "key holes" at Wade Street and at Sherry Avenue. This includes revisions to the summary of pay items stleet, the drainage map, the project layout- sheet, the typical section sheets, this st~xurnary of dE•ain€~ge structures sheet, the plan sheets, the pro&le sheets, the cross-section sbeets, drainage .structure sheets, the utility coordination sheets, and the signing and pavement marking sheets. 2. Revise tlxe plans to delete the Wade Street improvements north of the railroad tracks, tivlxclx Zvill be constructed tuxder a separate conh•act. 3. Split out the Slxerry Avenue turn-lane. iijiprovefnents irxto a separate set ofplans. 4. Split the quantities into three catego~•ies far bidding purposes, (1} Wade Street improvements, (2} Wade Street / SR 419 improvements, and (3} Sherry Avenue 1 SR 419 improvenents. S. Condi~ctutility cao`rdination for the revised design. 6. Sulxmit the constrt-ction plans to FDQT for permitting review and approval, "F'i~t`ti€' ~ 1 ~i?~ ~iii7~F t7ftt€ItJt25„ ~r'~ tk . . S~=t~ t~r~~~~~ ~;? ". '~ ri. t'~~, 4~'r~;t< r ,, ~ ~ , '°L ~7(~t~ ~ 4t?7-t?2•~7:t.OC~ ~ ~~~.~ ~ . , _~ pegasusengPneertng.nef Mr. Brian 1~ields, P.E.. May 14, 2009 Revised .May 22, 2009 Page 2 SCHEDULE P-9019K1 A thirty (30) day project schedule is anticipated to complete the constTUetion drawing revisions. This time is e~elusive of any review. time by FDOT -and fiy the utility owners. Close corrdination ~~ill be regc2ired in order to minimize the review time by the variciErs agencies. PROFESSIQNAL FEES Design Revisions and Constrr-ction Plans Preparation. Revisions ......................................$23,859.29 Tlie attached sheet provides a breakdown of the inanhours and fees. V4'e appreciate the opportunity to su6tnit this i~roposaC axed look forward to working with you..If you haite any questions, please contact me. Very truly yours, PEGASUS 11N EERING LLC Fu son S. Miznjed, P.E. Project Manager/Principal Attachment I.:iPmposa1s12QU9tI'AU I4.doc Mr. Bri~nFielcfs, F.B. May 14, 2009 Revised May 22, 2009 Fage 3 F-9019RT Gity of Winter Springs Wade Street and State Road 419 Improvements Plans Reivsion PE Manhour and Fee Estimate Design, Construe#ion Rlans Preparation and Permitting Project .Project GADCt W.P! Total Total ITEM Manager Engineer Tech. Secretary Hours Gost RATES $129.50 $106.25 $79.14 $48.92 Roadway Design 8 48 76 4 136 $1..2,346:32 Drainage Design 4 16 24 2 46 $4,245.20 Signing & Pavement Z 4 8 2 16 $9,414.96 Marking Utility Coordination 2 4 8 2 16 $1,414.96 Quantity Split 2 8 16 2 28 $2,473.08 Coordination With 2 4 0 2 8 $781,84 FDt?T Quality Gontro[ 4 0 0 0 4 $518,00 /Gonstructabiiity Review SUBTOTAL ~'~ 84 132 14 254 $23,'164.36 Survey/Right-cif-Way $0`00 Geotech $0,00 direct Reimbursables $694.93 TC)TAL: $23,859.29. AGREEMENT FOR SMALL SCALE ENGINEERING SERVICES AMENDMENT #1 This is Amendment #1 to the Agreement for Small Scale Engineering Services between the City of Winter Springs and Pegasus Engineering, LLC dated August 22, 2008. The Scope of Services for Amendment #1 shall be as described in the attached proposal from Pegasus Engineering, LLC dated May 14, 2009 (revised May 22, 2009). CITY: CITY OF WINTER SP NGS By: evir K. m t Print Name/Title: City Manager Date: 6/17/09 ENGINEER: By: Print Name/Title:' Date: 619 / Zwq ATTEST: By: Deputy C' y' lerk *THIS AMENDMENT IS ONLY VALID AGAINST THE CITY UPON APPROVAL BY THE CITY COMMISSION OF WINTER SPRINGS AND SIGNATURE BY EITHER THE MAYOR OR CITY MANAGER. Small Scale Engineering Services Agreement City of Winter Springs and Pegasus Engineering, LLC Amendment #I 1 P-9019R1 May 14, 2009 Revised May 22, 2009 Mr. Brian Fields, P.E. City Engineer City of Winter Springs 1126 E. State Road 434 Winter Springs, Florida 32708 RE: Wade Street and State Road 419 Roadway Improvements - Plans Revisions Proposal for Professional Engineering Services Dear Mr. Fields: Pegasus Engineering, LLC (PE) is pleased to present this proposal for professional engineering design and permitting services for the Wade Street and State Road 419 roadway improvements prc*t - plans revisions. The proposed revisions include (1) the addition of "key holes" along the proposed right turn deceleration lanes at Wade Street and at Sherry Avenue, and (2) revising the plans to split out the Wade Street improvements north of the railroad tracks, (3) splitting the Sherry Avenue turn-lane improvements into a separate set of plans, and (4) and splitting the quantities into three categories for bidding purposes, Wade Street improvement, Wade Street / SR419 improvements, and Sherry Avenue / SR419 improvements. SCOPE OF SERVICES Design, Cop&nctiaa Plans namtiou *ad Penu ttin 1. Revise the construction plans to add in the "key holes" at Wade Street and at Sherry Avenue. This includes revisions to the summary of pay items sheet, the drainage map, the project layout sheet, the typical section sheets, the summary of drainage structures sheet, the plan sheets, the profile sheets, the cross-section sheets, drainage structure sheets, the utility coordination sheets, and the signing and pavement marking sheets. 2. Revise the plans to delete the Wade Street improvements north of the railroad tracks, which will be constructed under a separate contract. 3. Split out the Sherry Avenue turn-lane improvements into a separate set of plans. 4. Split the quantities into three categories for bidding purposes; (1) Wade Street improvements, (2) Wade Street / SR 419 improvements, and (3) Sherry Avenue / SR 419 improvements. 5. Conduct utility coordination for the revised design. 6. Submit the construction plans to MOT for permitting review and approval. "Practical EnOineerina Solutions" 301 West State Road 434, Sulte 3, 09, Winter Springs, FL 32708 •407-992-9160 • flax 407.358-5155 pu8us us unglhow*W.nut Mr. Brian Fields, P.E. May 14, 2009 Revised May 22, 2009 Page 2 SCHEDULE P-9019R1 A thirty (30) day project schedule is anticipated to complete the construction drawing revisions. This time is exclusive of any review time by IMDOT and by the utility owners. Close coordination will be required in order to minimize the review time by the various agencies. PROFESSIONAL FEES Design Revisions and Construction Plans Preparation Revisions ......................................523,859.29 The attached sheet provides a breakdown of the manhours and fees. We appreciate the opportunity to submit this proposal and look forward to working with you. If you have any questions, please contact me. Very truly yours, PEGASUS ENV4WEERING, LLC 000, 3 S. S. Munied, P.E. Manager/Principal Attachment L-Troma1s1MM-9019.doo Mr. Brian fields, P.E. May 14, 2009 Revised May 22, 2009 Page 3 P-9019R1 City of Winter Sprhw Wade Street and State Road 419 Improvements Plana Reivsion PE Manhour and Fee Estimate Desian. Construction Plans Prwaratlon and Pwmltd Project Project CADD W.P/ Total Total ITEM Manager Engineer Tech. Secretary Hours Cost RATES $129.50 $106.25 $79.14 $48.92 Roadway Design 8 48 76 4 136 $12,346.32 Drainage Design 4 16 24 2 46 $4,215.20 Signing & Pavement 2 4 8 2 16 $1,414.96 Marking Utility Coordination 2 4 8 2 16 $1,414.98 Quantity Split 2 8 16 2 28 $2,473.08 Coordination With 2 4 0 2 8 $781.84 FDOT Quality Control 4 0 0 0 4 $518.00 /Constructability Review SUBTOTAL 24 84 132 14 254 $23,164.36 Survey/Right-of-Way $0.00 Geotech $0.00 Direct Reimbursables $694.93 TOTAL: $23,859.29