HomeMy WebLinkAbout2009 05 26 Informational 101 July 4th Celebration of Freedom/50th Anniversary
COMMISSION AGENDA
Consent
Informational X
ITEM 101 Public Hearing
Regular
May 26, 2009
Special Meeting
Mgr. / Dept.
Authorization
REQUEST: The Parks and Recreation Department wishes to inform the City Commission
regarding the July 4 Celebration of Freedom/50~' Anniversary.
PURPOSE: The purpose of this item is to inform the City Commission regarding current
planning discussions for July 4.
CONSIDERATIONS:
• Staff again discussed the cooler/backpack policy. Small coolers and backpacks will be
allowed but will be checked by the police department. Checking tables will be set-up
outside park entrances. Also, those with large coolers will be notified prior to boarding
buses by the police department. The public will be notified of the policy through the
newsletter, website, news media and signage.
• The individuals and companies involved in the stage and production coordination are:
o Steven Richart -Stage Manager, Coordinate timing of video and audio and
transition.
o Dennis and Voncile Franklin -Stage, Sound and Lighting.
They will look into projecting the sound and possibly remote speakers.
o Palm Tree Mobile Billboards (LED Screen).
o Creative Pyrotechnics (Fireworks Display).
o Full Sail (Video)
o IT Department Randy Arcebido (Video)
A separate production meeting to coordinate all entities will be set up soon.
Communication will be coordinated through the command center which will be located
near the Parks Maintenance Facility. Each department is to provide a representative who
has knowledge of their staff working the event and a communication mode. A soccer
field will be established for the emergency landing area instead of the small baseball
field. A hydration station tent will be set up in the area behind the stage for staff.
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Agenda Item Informational 101
May 26, 2009
Page 2
• Event t-shirts will be purchased and sponsored. All staff working except Police and Fire
are to wear them. The event t-shirts will also be produced with the colors reversed and
sold to the public at the historical tent.
• The revenue collection strategy is to set up donation stations near entrances, kids area and
historical tent. They will be staffed by Events Committee Members. This will be done in
lieu of charging a fee at the gate or a parking fee for this year.
FUNDING:
City funding up to $51,000 to be reduced by sponsors, vendors, donations and staff cost
reductions, etc. to attempt to cover all costs.
RECOMMENDATIONS:
Parks and Recreation recommends that the City Commission review the information presented
and provide further direction as needed.
ATTACHMENTS:
Attachment #1 Updated SponsorshiplVendors
Attachment #2 Main Stage Time Line
COMMISSION ACTION:
ATTACHMENT 1
e e o~
c55~~ ~~~~~ ot~ Notes
,5~ o~~ ors
~ ~' S4 H
~
~
V
In-Kind
Pro ess Ener Tricia ohnson $ 5,000.00 St S onsor $ 5,000.00 $ 5,000.00
Waste Pro Tim Dolan $ 5,000.00 Event S onsor $ 10,000.00 $ 5,000.00
CDM
Danielle
$ 2,200.00 Hosptitality Sponsor/500 Cash/1700 In Kind-
Food fox Tent
$ 12,200.00
$ 500.00.
$ 1,700.00
L nx Debbie Kin $ 2,000.00 Bus Service/In Kind Contribution $ 14,200.00 $ 2,000.00
Beer W. Densch Fox Hos itali $350.00
Wine Tim Brewer For Hos itali $350.00
CFL - Landsca ~ Paul Bondo $1,000.00 Firework S nsor and LED Benefits $15,200.00 $1,000.00
Fishbeck Law F~ Dan Lan le $500 Shuttle Bus Sto Location S onsor $15,700 $500
Dr. Matt Herba Matt Herba $1,000.00 Exclusive Chiro Tactic $16,700 $1,000.00
Remax T & C Kim Coburn $1,000.00 Exlusive Reali $17,700.00 $1,000.00
CPH En ~ eers Te Zaudtke $1,000.00 Firework S onsor and LED Benefits $18,700.00 $1,000.00
Modem Plumb' Charles Bracco $1,000.00 Firework S onsor and LED Benefits $19,700.00 $1,000.00
Tuskawilla HOr1 Pam Carroll $1,000.00 Historical Tent S onsor $20,700.00 $1,000.00
Vendors $1,100.00 $21,400.00 $1,100.00
Pros ects
Gar ese
Ka row
Holl ood Bistro
419 Re clin
Florida Hos ital
SCC
UCF
W.S. McDonald's oe Li eois
Re ~ons Bank Debbie Richm $800.00 Star S an led Showcase S onsor
B ~ hthouse Diane Cul e r
P/R Housin MG T Cristina
Total $21,400.00 $17,000.00 $4,400.00
ATTACHMENT 2
Fourth of July
Celebration of Freedom/50th Anniversary
Jay 4th, 2009
Schedule of Events
Gates Open @ 5:00 P.M.
Stage (located in Amtihitheatre
Star Spangled Showcase 5:45-7:00 P.M.
1770 Band 7:10-7:50 P.M.
Stage Strike 7:50-8:05 P.M.
Commissioners/Mayor
Introductions 7:50-8:05 P.M.
Headlining Band: The~Jessup Band 8:05-8:45 P.M.
Special Guests: The Blues Brothers 8:45-9:05 P.M.
Honor Guard/National Anthem 9:05-9:10 P.M.
Fireworks 9:10-9:35 P.M.
Sock Hop: Roadhouse Blues 9:35-10:00 P.M.
Historical Tent (located in Am~hitheatrel
Celebrating 50 Years as a City 5:30-8:45 P.M.
Kid's Area: located on Field #2
Bounce Houses and Games 5:30-8:30 P.M.
Good Ole Fashion Games 6:00-8:30 P.M.
Hot Air Balloon Rides located on Field #1
Presented by Remax 5:30-8:30 P.M.
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