Loading...
HomeMy WebLinkAbout2008 10 15 Tuscawilla lighting and Beautification District Advisory Committee Regular MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING OCTOBER 15, 2008 CALL TO ORDER The Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting of Wednesday, October 15, 2008 was called to Order by Chairman Rande Thompson at 7 01 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708) Roll Call. Chairman Rande Thompson, present Vice Chairperson Mary Brook, present Committee Member Brenda Hayes Brown, present Committee Member Luci Coker, present Committee Member Denise Ritchey, present A moment of silence was followed by the Pledge of Allegiance. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. CONSENT AGENDA CONSENT 200 Office Of The City Clerk Approval Of The September 17, 2008 Regular Meeting Minutes. "I MAKE A MOTION THAT WE APPROVE THOSE MINUTES AS WRITTEN." MOTION BY CHAIRMAN THOMPSON. SECONDED BY ADVISORY COMMITTEE MEMBER BROWN. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - OCTOBER 15, 2008 PAGE 2 OF 7 VOTE: CHAIRMAN THOMPSON: AYE COMMITTEE MEMBER COKER: AYE COMMITTEE MEMBER RITCHEY• AYE COMMITTEE MEMBER BROWN. AYE VICE CHAIRPERSON BROOK: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. 400. REPORTS Mr Steven Richart, Urban Beautification Services Division Manager, Community Development Department, asked if anyone had any Reports to be conveyed to the Committee Each Advisory Committee Member stated that their Report had been sent in to Mr Richart with the exception of Advisory Committee Member Brenda Hayes Brown who commented that she did not have anything to Report. PUBLIC INPUT No one Spoke PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500 Not Used. REGULAR AGENDA REGULAR 600. Community Development Department - Urban Beautification Services Division Review Of Budeet. Mr Richart presented this Agenda Item. Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - OCTOBER 15 2008 PAGE 3 OF 7 Advisory Committee Member Brown asked, "What is under `Miscellaneous Reserve'? Mr Richart replied, "I don't think it is a Reserve, `Miscellaneous Revenue' We do not have anything in it and I do not know why it was budgeted at one thousand dollars ($1,000 00) I can check into that for you." Advisory Committee Member Brown commented that she would appreciate knowing what it is, and Mr Richart affirmed that he will look into that for her Continuing, Mr Rlchart noted that, "We finalized payment for the Stop Sign part (the extra Stop Signs) We are at least a few hundred dollars under Budget there." Mr Richart imparted that next month he will be printing the 2009 Budget adding that it will be based upon the new Budget numbers. REGULAR 601 Community Development Department - Urban Beautification Services Division Maintenance Items And Progress Report. Mr Richart introduced this Agenda Item and mentioned the updating of the Entrances. Further discussion. REGULAR 602. Community Development Department - Urban Beautification Services Division Update On Street Lighting And Decorative Sign Project. On this Agenda Item, Mr Richart informed the Committee that the "Sign Project" is done, adding, "Public Works is going to make some minor changes over the next few months, they may add Signs onto a pole, or they may add a `Yield' Sign." Mr Richart asked if everyone had a chance to see the "Welcome to Winter Springs" signs at the Minor Entrances. REGULAR 603. Community Development Department - Urban Beautification Services Division Update On The Renovations Of Entrance Signage. Mr Richart presented this Agenda Item and informed the Committee that he has a draft done for the Project Manual for them to review and he asked that they let him know their comments, by Monday of next week, so that he can get out the `Bid' request. Discussion. Continuing, Mr Richart remarked, "We do have a proprietary color; it is called `Tuscawilla Gold' And we have a special formulation for that color " Mr Richart continued, "That will give us that bright, crisp gold color that we like so much." CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - OCTOBER 15, 2008 PAGE 4 OF 7 Further discussion. Advisory Committee Member Denise Ritchey stated regarding sealants for the entrance signs, "I know that there is one (1) made that is called `Aliphatic Urethane' which is a commercial product by Benjamin Moore [Company] I know in dust doing the research on this that through the company, that the Heathrow Signs have dust been sealed in this, this past year " With further discussion, Committee Member Ritchey noted that she also has information that she obtained from Sherwin-Williams [Company] Chairman Thompson recommended that the Committee provide the City any comments they may have. Mr Richart stressed, "I have to have them Monday, because I want to get them [Bids] on the street next week." Discussion. Mr Richart added, "Once I have that I will finalize it. I will check everything and make sure that there are no mistakes, we will get a date and we run it in the [Orlando] Sentinel. We will release for Bid. We may call a Special Meeting. What this Board decides will be recommended to the Commission." REGULAR 604. Community Development Department - Urban Beautification Services Division Discussion On The Reduction Of The TLBD Advisory Committee Meetings From Monthly To Quarterly. Chairman Thompson opened for discussion the possibility of the TLBD (Tuscawilla Lighting and Beautification District) [Advisory] Committee going to quarterly Meetings instead of the current monthly Meetings. Discussion ensued regarding the scheduled November Meeting and leaving the same November date on the calendar for the Special Meeting. With further discussion, Chairman Thompson polled the Committee as to whether they would like to have the Meetings on a quarterly basis. Chairman Thompson remarked that this could be our last Meeting with the exception of the Special Meeting in November Chairman Thompson added that if needed there could be a Special Meeting called to discuss any Business that may be required. Continuing, the Advisory Committee discussed the `Bid' process for the Sign Refurbishment. "I MAKE A MOTION THAT WE ALLOW THREE (3) WEEKS FOR THE BID ON THE SIGN REFURBISHMENT PROJECT " MOTION BY CHAIRMAN THOMPSON. SECONDED BY ADISORY COMMITTEE MEMBER COKER. DISCUSSION CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - OCTOBER 15 2008 PAGE 5 OF 7 VOTE: CHAIRMAN THOMPSON• AYE COMMITTEE MEMBER RITCHEY. AYE VICE CHAIRPERSON BROOK: AYE COMMITTEE MEMBER BROWN. AYE COMMITTEE MEMBER COKER. AYE MOTION CARRIED. Advisory Committee Member Brown asked, "Will we periodically get updates from you or are we going to do it all in one felt swoop on a quarterly basis as far as the updates?" Chairman Thompson responded, "It is going to be on a quarterly basis. We are going in basically a Maintenance mode " Chairman Thompson added, "So, if we go to a quarterly maintenance Meeting to review the Budgets and so on, and we can review the information, have the packet sent out." Continuing, Committee Member Brown inquired, "And if anything else comes up during that time, we would be alerted?" Tape I Side B Chairman Thompson commented that from time to time we will need to meet to have a Special Meeting. Mr Richart added, "I can include the entire Board on the emails that Rande [Thompson] receives." It was concluded that a link for the `Budget Review Reports' could be sent by Assistant to the City Clerk Lallathm, once she receives the information from Mr Richart. "I MAKE A MOTION THAT THIS BOARD GO TO QUARTERLY MEETINGS BEGINNING IN JANUARY 21sT [2009] [WHICH] WOULD BE OUR FIRST QUARTERLY MEETING OF THE NEW YEAR.; WITH THE CAVEAT THAT WE RECEIVE MONTHLY BUDGET LINKS THROUGH THE CITY WEBSITE, IN ADDITION THE BOARD RECEIVE COMMUNICATIONS THAT THE CHAIR HAS BEEN CURRENTLY RECEIVING BROADCAST TO EACH BOARD MEMBER." MOTION BY CHAIRMAN THOMPSON. SECONDED BY ADVISORY COMMITTEE MEMBER RITCHEY. DISCUSSION. VOTE- CHAIRMAN THOMPSON• AYE COMMITTEE MEMBER BROWN- AYE COMMITTEE MEMBER COKER: AYE VICE CHAIRPERSON BROOK. AYE COMMITTEE MEMBER RITCHEY AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - OCTOBER 15, 2008 PAGE 6 OF 7 On the November Meeting which will be a - Meeting, specifically for going through the Bids, Chairman Thompson reiterated, "As I stated earlier we will keep that Meeting in place on the calendar however if we get the Bids in a lot more timely than the three (3) weeks, - Steven, [Richart] if you would get a hold of Carol [Lallathin] to send out an email to everybody to see if we want to do it on the regularly scheduled Meeting or if we want to have it sooner; because as we stated we want to get this in front of the Commission as soon as possible " Mr Richart commented, "As soon as Monday, I will know the date because it has to go in a newspaper of local massive circulation. So, I will know the date of when it can be advertised, that is the date it is released, it will be three (3) weeks from that date when it is due in." Mr Richart continued, "And I will send out a message to this Board so that you are welcome to come see how it works when we take them in. And then I will immediately sit down and do my evaluation, keep that to myself and I will prepare your packages so you each have a form that we will all go through together and you will be able to rank it based on different criteria, and we will do a total and average everything together; based on that average, that will be who shall be recommended." Further discussion. Advisory Committee Member Brown observed regarding the Bid Project Manual, "I would certainly think that references would certainly be required as well as the potential of either photos [photographs] and/or locations of a. Mr Richart interjected, " You know that is good language to add to that; maybe photos [Photographs] Maybe we should add that language, I like that." Continuing, Mr Richart added, "Page 7 Section 15 E will give you a lot of that information." Furthermore, Mr Richart noted, "But I want to add the photos [Photographs] language to that." Again, Chairman Thompson contended, "Let us go through this, read this." Discussion. ADJOURNMENT Chairman Thompson adjourned the Regular Meeting at 8 08 p.m. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - OCTOBER 15, 2008 PAGE 7 OF 7 RESPECTFULLY SUBMITTED CAROL A. LALLATHIN ASSISTANT TO THE CITY CLERK NOTE. These Minutes were approved at the November 19 2008 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting.